Procurements of Consultancy Service for Feasibility Study, Environmental impact assessment and Concept Design Preparation

Non-performance of a contract did not occur within the last Five (5) [insert required number of years] years prior to the deadline for Bid submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted.

It is mandatory to List all current ongoing projects and attach contract agreement, payment certificate and any other relevant document.

Note:

1)      If a bidder who has a non-performing /termination/ from the past 5 year, it is considered to be incompetent & non-responsive

Preferably the bidder has a maximum of 5 (five) similar ongoing projects at hand only. if a bidder has more than 5 (five) projects at hand, it is must meet requirement with a minimum of five-page brief description in the technical document how it plan to manage the Works included in this Bidding Documents in addition to all other ongoing Projects. Failure to full fill the requirement results in automatic rejection.

A minimum of 2 years General Experience in the field of Feasibility study, Detail Design, supervision and contract administration 

Consultant has to provide in the Consultant Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS

Consultant has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3

Consultant has to complete its Technical Proposal, Form T 3 in accordance with Terms of Reference presented as per template in Section 6

Consultant has to provide in the Technical Proposal Submission Sheet Form the Statement attesting the origin of the Consultancy Services offered

The bidder should submit;

1)   One project experience that is successfully completed 100% or 70% and above in progress in the field of Feasibility Study of Truck/Bus Terminal or a logistics terminal like a Dry Port with total Project amount of 1,500,000,000.00 (One Billion Five Hundred Million birr)

2)  One project experience that is successfully completed 100% or 70% and above in progress in the field of Design Standard Preparation and Detail Engineering Design of Truck/Bus Parking Terminal with total Project amount of 1,000,000,000.00 (One Billion birr)

3)  Three project experience that is successfully completed 100% or 70% and above in progress in the field of building and infrastructure projects in Design/Design review, Supervision and Contract Administration with a contract amount of at least 1,000,000,000.00 birr for each. The three projects should have a total length of at least 20km asphalt road.

4)  The Consultant should have a Foreign experience

Note: it is mandatory that if proposed project is not fulfil the requirement

Submission of audited balance sheets and other financial statements as required in the BDS Clause 17, for the last five year to demonstrate the current soundness of the Bidder's financial position and its prospective long-term profitability.

Note;

a)      The submitted value shall be accepted only if it is verified with supporting evidence by Authorized auditor, authenticated by chamber of commerce and Declaration letter from Ministry of Revenue which clearly indicate the amount of annual consulting income of each Respective Audited years of 2012- 2016 EC.

b)     Operating Ratio operational efficiency = (operating expense + cost of goods) / net sale

c)       The bidder should show the company operational efficiency for the last five years (2012-2016) and the operational efficiency at least for the last four (4) years since 2012e.c should be less than or equal to 0.8 or 80% for each year. 

d)    The bidder should show its operational efficiency through financial project evaluation system using the form provided in SECTION-4. If the bidder didn’t show the operational efficiency analysis, it is considered to be point of rejection.

Consultant has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b);

a)     The submitted value shall be accepted only if it is verified with supporting evidence by Authorized auditor, authenticated by chamber of commerce and Declaration letter from Ministry of Revenue which clearly indicate the amount of annual consulting income of each Respective Audited years of 2012- 2016 EC.

Consultant has to quote prices in ETB currency specified in the BDS in accordance with ITC Clause 20.

Consultant has to submit financial statements certified by an independent auditor as required in ITC Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria

Submission of audited balance sheets and other financial statements as required in the BDS Clause 17, for the last five year to demonstrate the current soundness of the Bidder's financial position and its prospective 

The average annual turnover for the period specified in Section 3, Evaluation Methodology and Criteria does not exceed the amount of the financial proposal of the Bid Proposal in value specified in the BD

The Peak Annual turnover calculated as total certified payments received for contracts in progress or completed within the last Five (5) years 2012, 2013, 2014, 2015 and 2016 EC must exceed or equal to 20,000,000.00ETB (Twenty Million Birr)

The Submitted document must be original and direct from Ministry of Revenue to Ministry of Transport and Logistics

Documentation Required : Audited document by authorized Auditor 

The Applicant must demonstrate access to, or availability of, financial resources such as liquid cash or lines of credit, unconditional Credit facility from the bank and other financial means, other than any contractual advance payments to meet the following cash-flow requirement:

Cash-flow requirements Birr 3,000,000.00 (Three Million ETB)

The Submitted document must be original and direct to FDRE, Ministry of Transport and Logistics 



Consultant has to provide in the Consultant Certification of Compliance Form information related to its professional qualification and capability for the period specified in the BDS Clause 14.1

Consultant has to provide in the Consultant Certification of Compliance Form the Team Skill Matrix identifying the skills that are relevant to the role in the contract team and are required for successful execution of the contract

Consultant has to provide CVs of the Professional staff signed by the staff themselves or by the authorized representative of the Professional Staff.

Consultant has to submit relevant professional practice certificates, if required in BDS Clause 4.5(b) (iv)

At least 30 staff currently work for the Consultant;

N.B. Bidders shall submit income tax and payroll for the past six months.

Among the staff mentioned in sub-clause (a) bidder should at least demonstrate that it will have the personnel for the key positions that meet the following requirements. Bidders shall submit renewed employment 

Employee contract agreement , payroll and receipt of each month from concerned revenue authority

Consultant is found to have no a conflict of interest as described in ITC Clause 5

​Bid Submission Sheet & Written conformation signed by the person who has legal right

Having been submitted valid trade license for the year 2017 E.C and business organization registration certificate issued by the country of establishment in accordance with ITB Clause 4.6

should attach of Valid business license indicating the stream of business in which the Consultant is engaged.

Having been submitted VAT registration certificate issued by the tax authority (in case of contract value of Birr 100,000.00 and above) (Domestic Bidders Only) in accordance with ITB Clause 4.6.

In the case of a Bid Proposal submitted by a joint venture (JV), the Consultant has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITC Clause 4.1

Domestic Consultant has to submit a valid tax clearance certificate issued by the tax authority, in accordance with ITC Clause 4.5(b) (iii)

Compliance with conditions of ITB Clause 4.4.

Relevant Professional Practice Certificate renewed for 2017 E.C. from Ethiopian Construction Authority and Addis Ababa Design & Construction Bureau