Procurement of GPS Vehicle tracking system for various EPHI vehicles
Ethiopian public Health Institute
Tender Information
| Title | Procurement of GPS Vehicle tracking system for various EPHI vehicles |
| Description | Procurement of GPS Vehicle tracking system for various vehicles |
| Procuring Entity | Ethiopian Public Health Institute |
| Reference No | EPHI-NCB-G-0055-2017-BID |
| Procurement Method | Open |
| Submission Deadline | 2025-03-28 14:00:00 |
| Invitation Date | 2025-03-08 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Pastor, Room 05 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 974404837 Email: meridgebrekidan8@gmail.com |
| Mailing Address: | P.O. Box 1242, Postal Code: 1242 |
LegalQualification
- •Conflict of interest :
No conflict of interest as described in ITB Clause 4.3
(Ref: 4.3) - •Bidder Nationality :
Nationality in accordance with ITB Sub-Clause 4.2
(Ref: 4.2) - •VAT registration certificate for Domestic Bidders:
Having been submitted VAT registration certificate issued by the tax authority (in case of contract value of Birr 100,000.00 and above) in accordance with ITB Clause 4. 6(b)(ii)
(Ref: 4.6(b)(ii)) - •Form Data on Joint Ventures:
In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
(Ref: 4.1) - •Debarred by a decision of the Public Procurement and Property Authority:
Bidder has been debarred by a decision of the Public Procurement and Property Administration Agency from participating in public procurements for breach of its obligation under previous contracts, in accordance with ITB Clause 4.4.
(Ref: 4.4) - •Valid tax clearance certificate for Domestic Bidders :
Having been submitted valid tax clearance certificate issued by the tax authority (Domestic Bidders Only) in accordance with ITB Clause 4.6(b)(iii)
(Ref: 4.6(b)(iii)) - •Valid business license :
Having been submitted valid trade license or business organization registration certificate issued by the country of establishment in accordance with ITB Clause 4.6(b)(i)
(Ref: 4.6(b)(i))
TechnicalQualification
- •technical requirement :
Current Position of vehicle on the map/Get Google link for current location by SMS
request
2. See road information for current position of vehicle (no internet needed)
3. Track device group location on a map (Journey starts and ends with location, time and
kilometer) Tracking via SMS (no internet needed)
4. Recording fuel consumption for each vehicle/ • Fuel level sensor
5. Multiple tracking / display on pointer option
6. Different legend for different state of vehicle
7. View daily /cumulative reports on vehicle speed, stoppage times and area entry/ Exits
and fuel consumption.
8. Communication from device to control room and from control room to device (Mobile
application)
9. In case of network non- availability, emergency data must be sent through satellite
phones by the GPS device automatically without any manual interference.
10. Take photo automatically and send to server by time interval, when SOS, Geo-fence or
other alarm types trigger
Alert message
1. Mark areas on map and get an SMS /email alerts when the vehicle enters or leaves the
area / Geo-fence alarm
2. Specific Communication from users to device for display/alarm.
3. Parking over permitted time alarm
4. Alert Working after hour or Sunday alarm
5. Car maintenance (servicing and tire) reminder by mileage report alarm
6. Speed alarm
7. Harsh acceleration alarm
8. Harsh breaking alarm
9. Tow Alarm
10. SOS alarm (Emergency button)
11. Power cut alarm
12. Fuel monitoring and leakage alarm etc.
The alert messages should be available through SMS or call platform
Report
The system should provide need-based reports like
o Distance report
o Trip report
o Stop report
o Current location report
o Journey history up to 6 - 12 month (history by time interval) with play and stop option
o Summary report for the current or displayed vehicle /Group
Training
Technical training should be provided for individuals who monitor the system.
Confidentiality of data
All the data/ information confidentiality must be maintained. The data should be in Vehicle
mounted device or can be seen by authorized personnel.
Warranty
Two year comprehensive warranty which includes service /support should be given.
(Ref: Procurement of GPS vehicle tracking system for various vehicles ) - •Submission of Delivery and Completion Schedule :
Bidder has to submit Delivery and Completion Schedule presented as per template in Section 6, Statement of Requirements
(Ref: 37.4 (e) ) - •Major relevant contracts successfully completed :
Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS
(Ref: 37.4 (b). ) - •Submission of Certificates of satisfactory execution of contracts :
Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3
(Ref: 37.4 (c). ) - •Submission of Description of the organization of the warranty offered :
Bidder has to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23
(Ref: 37.4 (d) (ii) ) - •Completion of Technical Specification + Technical Offer+ Compliance Sheet Form:
Bidder has to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements and submit the following mandatory attachments
(Ref: 37.4 (d). )
FinancialQualification
- •Submission of Financial Statements:
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria
(Ref: 15.2 (a))
Bid Security
Amount: 50000 ETB
SME Bid Security Form: Letter_from_Small_and_Micro_Enterprise
Local Bidders Form: Bank_Guarantee
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