Lot 48:Procurement of concrete pipe culverts for 18Mazoria-Kela Road Project
Ethiopian Roads Administration
Tender Information
| Title | Lot 48:Procurement of concrete pipe culverts for 18Mazoria-Kela Road Project |
| Description | Lot 48:Procurement of concrete pipe culverts for 18Mazoria-Kela Road Project |
| Procuring Entity | Ethiopian Roads Administration |
| Reference No | ERA-NCB-G-0138-2017-BID |
| Procurement Method | Open |
| Submission Deadline | 2025-06-19 14:00:00 |
| Invitation Date | 2025-04-16 12:35:17 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Ras Abebe Aregay, Room 105 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115587165 Email: getanehb6@gmail.com |
| Mailing Address: | P.O. Box 1770, Postal Code: 1000 |
FinancialQualification
- •Documents proofing bidder financial standing:
Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)
(Ref: 37.5 (b). ) - •Submission of Financial Statements:
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria
(Ref: 15.2 (a)) - •Average annual turnover :
The average annual turnover for the period specified in Section 3, Evaluation Methodology and Criteria does not exceed the amount of the financial proposal of the Bid in value specified in the BDS:-Average 75,000,000.00 ETB
(Ref: 37.5 (c). ) - •External Audit reports (last Three Years, certified by independent auditor)::
Bidder must submit External Audit reports (not financial statements) certified by an independent auditor for the last three (3) years, demonstrating financial stability and adherence to auditing standards. For Ethiopian bidders, audit reports must be prepared by certified auditors, not accountants or accounting firms.
(Ref: External Audit reports (last Three Years, certified by independent auditor):)
LegalQualification
- •Bidder Nationality :
Nationality in accordance with ITB Sub-Clause 4.2
(Ref: 4.2) - •Conflict of interest :
No conflict of interest as described in ITB Clause 4.3
(Ref: 4.3) - •Form Data on Joint Ventures:
In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
(Ref: 4.1)
TechnicalQualification
- •Bid Security:
Bidder MUST submit the bid security in hardcopy to the designated address before the bid submission deadline, in the form of a CPO (Certified Payment Order), Bank Guarantee, or Bid Bond, made out to the Ethiopian Roads Administration.
(Ref: Bid Security) - •Article of Association:
Bidder MUST submit a copy of their Article of Association.
(Ref: Article of Association) - •Memorandum Association:
Bidder MUST submit a copy of their Memorandum Association
(Ref: Memorandum Association) - •Joint Venture Agreement (if applicable):
If the bidder is participating in a joint venture or consortium, they MUST submit the legally binding agreement document.
(Ref: Joint Venture Agreement (if applicable)) - •Signed & Stamped Copies of Technical Specification Requirement:
Bidder MUST submit signed and stamped copies of the entire Technical Specification Requirement document, including a clause-by-clause commentary to the entire specification requirement
(Ref: Signed & Stamped Copies of Technical Specification Requirement) - •Onsite Warranty Letter:
Bidder must submit an Onsite Warranty Commitment Letter that guarantees to replace defective parts within the warranty period at the bidder's cost, including transportation and labor to the worksite in Ethiopia. This letter must include details of the onsite warranty terms and conditions, a clear description of the process for rectifying faults, and any extra warranty period documentation.
(Ref: Onsite Warranty Letter) - •Signed and Dated Delivery and Completion Schedule:
Bidder must present a signed and dated Delivery and Completion Schedule as specified in the technical specification requirements.
(Ref: Signed and Dated Delivery and Completion Schedule) - •Signed & Stamped Anti-Bribery Pledge Forms:
Bidder must provide a signed declaration confirming their commitment to ethical business practices and compliance with anti-bribery and corruption laws.
(Ref: Signed & Stamped Anti-Bribery Pledge Forms) - •Written Power of Attorney of the Signatory of the Bid :
Written Power of Attorney of the Bid Signatory:Bidder must provide a legal document granting the authority to sign contracts and submit bids on behalf of the company for the signatory of the bid.
(Ref: Written Power of Attorney of the Signatory of the Bid ) - •Mass of Reinforcing Bars: Bidder must provide the manufacturer's chart for exact mass calculations of reinforcing bars, aligning with the values recommended in Table 8302/1 (South African Reinforced Concrete Association). (Ref: Mass of Reinforcing Bars)
- •Welding: Bidder must confirm welding of reinforcement is only carried out where shown on Drawings or agreed by the Engineer (refer to ACI 318).If flash butt welding is used, bidder must ensure it involves an Engineer-approved combination of flashing, heating, upsetting, and annealing, using machines that automatically control this cycle.Bidder must confirm metal-arc welding of reinforcement will be carried out in accordance with ANSI/AWS D1.4 Structural Welding Code, Reinforcing Steel and manufacturer recommendations, subject to Engineer approval and satisfactory trial joints.Bidder must demonstrate satisfactory performance of trial joints for other welding methods, if approved by the Engineer.Bidder must ensure all welded joints are full strength welds, with strength assessed by tests to destruction on Engineer-selected samples. (Ref: Welding)
- •Aggregates: Bidder must ensure aggregates have negligible alkali reactivity, with mean mortar bar expansion values at 3 and 6 months less than +0.5% and +0.10% respectively (ASTM C227), or proven non-reactive (ASTM 289).Bidder must provide petrographic details of significant rock components (more than 4% by weight) in aggregates.Bidder must confirm aggregates do not contain deleterious amounts of organic materials (grass, timber), as per Table 8402/1.Bidder must ensure the sum of all deleterious substances in aggregate delivered to the mixer does not exceed 3% for fine aggregate and 2% for coarse aggregate.Fine Aggregate (i): Bidder must ensure fine aggregate conforms to AASHTO M-6 Class B (including reactive aggregate supplementary requirement), with material passing 0.075 mm sieve not exceeding 3.0% (AASHTO T-11), Sand Equivalent Value not more than 75 (AASHTO T-176), and grading complying with Table 8402/2. Lightweight fine aggregate must conform to AASHTO M-195.Coarse Aggregate (ii): Bidder must ensure coarse aggregate conforms to AASHTO M-80 Class A, with Los Angeles Abrasion value not exceeding 40% (AASHTO T-96), adherent coating value not exceeding 1.0% (FLH T-512). For bridge decks/surface courses, bidder must avoid aggregates known to polish or carbonate aggregates containing less than 25% insoluble residue (ASTM D 3042). Lightweight coarse aggregate must conform to AASHTO M-195, and grading complying with Table 8402/3. (Ref: Aggregates)
- •8403 Storage of Materials, Cement: Bidder must detail storage methods for cement on site, ensuring adequate protection against moisture (under cover, stacked neatly not exceeding 12 bags).Bidder must confirm bulk cement storage in silos or similar containers allows measurement by mass (not volume).Bidder must ensure cement is not stored longer than six (6) weeks without Engineer permission, and different brands/types are stored separately, with rejected cement disposed of.Bidder must commit to providing Engineer copies of bills of loading within three (3) days of delivery, advising source, tonnage, type, date, and storage location.Bidder must maintain a stock book inventory of all cement on site.Bidder must confirm only Engineer-approved cement source and type will be used, and supplier/manufacturer test certificates submitted (without relieving Contractor's testing responsibility). (Ref: 8403 Storage of Materials, Cement)
- •Storage Capacity: Bidder must demonstrate sufficient storage capacity for cement, aggregates, and water to prevent work interruptions due to material shortages, including special storage for cement to prevent moisture exposure. (Ref: Storage Capacity)
- •Admixtures: Bidder must provide manufacturer’s Certificate of Compliance for chemical admixtures.Bidder must acknowledge that admixtures may be sampled and tested if required by the Engineer.Bidder must ensure that all admixtures, if used, comply with the specified AASHTO standards for each type (Air-Entraining M 154; Water-Reducing A, B, C, D, E, F, G to M 194), and that only non-chloride accelerating admixtures are used for Type C and E. (Ref: Admixtures)
- •8404 Concrete for Structures: Concrete Grade and Class Bidder must conform to the specified Grade and/or Class of concrete as described in the Contract, meeting the minimum 28-day cube and cylinder compressive strengths in MPa as given in Table 8404/1.Minimum Cement Content Bidder must ensure the minimum cement content achieves compliance with the minimum strength requirement in Table 8404/1.Maximum Water/Cement Ratio Bidder must ensure the ratio of free water to cement in the mix does not exceed 0.5, unless permitted by the Engineer.Maximum Cement Content Bidder must ensure cement content does not exceed 550 kg/m³, unless otherwise described or agreed by the Engineer. (Ref: 8404 Concrete for Structures)
- •Measuring Material: (b):Cement (i): Bidder must assume 50 kg for standard cement bags; bulk and partially used bags must be batched by mass to an accuracy of within 3%.Water (ii): Mixing water must be measured by mass or volume to an accuracy of within 3%.Aggregates (iii): All aggregates must be measured separately by mass (accuracy within 3%), except for classes 7, 10, and 15 where all-in aggregate may be used. Aggregates for prescribed mixes may be measured by volume using un-tamped batching boxes screeded level, with adjustments made by supplementary containers. Bidder must test fine aggregate for bulking at the beginning and halfway through each concreting shift, adjusting batch volume accordingly. Measurement of cement in gauge boxes is not permitted.Admixtures (iv): Solid admixtures must be measured by mass. Liquid or paste admixtures may be measured by volume or mass, with accuracy within 5%.Adjustment to Mix Proportions (v): Bidder must acknowledge that mix proportion adjustments may be made during production to minimize strength variability and approach target mean strength, as part of proper control. (Ref: Measuring Material)
- •Measurement and Payment: Bidder's tendered rates for Item 83.01 (Steel bars and Welded steel fabric) must include full compensation for supply, delivery, cutting, bending, welding, placing and fixing of reinforcement, including all tying wire, clips, separators, stools/chairs, other positioning steel, extra reinforcement at laps, and all wastage.Bidder's tendered rate for Item 83.02 (Mechanical couplers) must include full compensation for supply of all material, preparing and modifying bar ends, and all tools, equipment, and labor.Bidder's tendered rate for Item 83.03 (Spacer "ladders") must include full compensation for supply, delivery, cutting, bending, welding, placing and fixing, including tying wire, spacers, stools/chairs, supports, and wastage. (Ref: Measurement and Payment)
- •Statement of Compliance::
Bidder must provide a formal statement signed by an authorized representative confirming their commitment to comply with all referenced standards (AASHTO, ASTM, ACI, ANSI/AWS, FLH, SANS) and the project specifications.
(Ref: Statement of Compliance:) - •Proposed Methodology and Work Plan::
Bidder must provide detailed descriptions of their proposed methodologies and procedures for the project.
(Ref: Proposed Methodology and Work Plan:) - •Laps and Joints: Bidder must commit to making laps, joints, splices, and mechanical couplings only by specified methods, at positions shown on Drawings (refer to ACI 318), or as agreed by the Engineer. (Ref: Laps and Joints)
- •Equipment: Bidder must specify that equipment used for cutting, cropping, and bending reinforcement is capable of producing prefabricated or in-situ assemblies that comply with the Division's requirements. (Ref: Equipment)
- •Prescribed Mix: if a "prescribed mix" is specified, bidder must undertake to provide properly mixed concrete with constituents in specified proportions.Bidder must supply samples of each aggregate for testing at least two (2) months before concrete work begins.Bidder must adhere to the specified class of concrete (e.g., Grade 30/20) including estimated minimum 28-day cube and cylinder compressive strength, maximum nominal size and proportion of coarse aggregate, proportion of fine aggregate, type and proportion of cement, water:cement ratio, and slump.Bidder must acknowledge the Engineer's right to vary mix proportions and accept payment at tendered rates for such variations.Bidder must confirm nominal mix ratio will be determined on site through mix design and testing to comply with concrete grade requirements. (Ref: Prescribed Mix)
- •8402 Materials Cement: Bidder must confirm that cement used will be either ordinary Portland or sulphate resisting cement complying with AASHTO M-85, or blended hydraulic cement complying with AASHTO M-240, or Pozzolana cement manufactured within Ethiopia. (Ref: 8402 Materials Cement)
- •Steel Reinforcement: Bidder must demonstrate that all deformed and plain carbon steel reinforcing bars conform to AASHTO M-31 and ASTM A615.Bidder must show that low alloy steel, deformed and plain billet steel bars, for concrete reinforcement are Grade 60 to ASTM A 706.Bidder must provide evidence that steel fabric reinforcement complies with AASHTO M-225, M-221, or M-54 as appropriate.Bidder must confirm that hard drawn mild steel wire reinforcement complies with AASHTO M-55 (welded steel wire fabric for concrete reinforcement).Bidder must verify that deformed steel wire for concrete reinforcement complies with AASHTO M-225 and cold drawn steel wire for concrete reinforcement complies with AASHTO M-32. (Ref: Steel Reinforcement)
- •Mechanical Couplers: Bidder must confirm that mechanical couplers will only be used if pre-approved, detailed in contract documents, or authorized in writing by the Engineer.Bidder must ensure that such mechanical splices are capable of developing at least 125% of the specified yield strength of the bar being spliced, in tension or compression.Bidder must acknowledge the requirement to remove and test up to two field couplers out of each 100 (or portion thereof), chosen at random by the Engineer, to verify compliance with the 125% yield strength requirement. (Ref: Mechanical Couplers)
- •Deteriorated Material: Bidder must commit to not using deteriorated, contaminated, or damaged material in concrete, and to removing such materials from site without delay. (Ref: Deteriorated Material)
- •Design of Concrete Mixes for Structures: Bidder must commit to designing concrete mixes in accordance with an internationally approved method (approved by Engineer), notifying the Engineer of the nature and source of constituent materials beforehand.Bidder must ensure water content is the minimum required for necessary workability.Bidder must establish the 7 to 28 day strength relationship during mix design (6 pairs of cubes, tested at 7 and 28 days).Bidder must determine the optimum workability (by slump test, AASHTO T-19) for proper placing and compaction around reinforcement, tendons, and ducts. (Ref: Design of Concrete Mixes for Structures)
- •Supplier Quality Certifications/Reports::
bidders must submit copies of quality certifications or recent test reports from proposed major material suppliers.
(Ref: Supplier Quality Certifications/Reports:) - •Letters of Intent or Supply Agreements::
bidder must provide letters of intent or preliminary supply agreements from proposed major material suppliers (cement, aggregates, reinforcement) indicating their capacity and ability to meet project requirements and standards.
(Ref: Letters of Intent or Supply Agreements:) - •Supplier Quality Certifications/Reports::
bidders must submit copies of quality certifications or recent test reports from proposed major material suppliers.
(Ref: Supplier Quality Certifications/Reports:) - •Equipment List::
bidders must provide a comprehensive list of all major equipment proposed for use on the project for steel reinforcement and concrete works.
(Ref: Equipment List:) - •Supply and Storage of Materials: Bidder must commit to using steel reinforcement only from a source with prior Engineer approval.Bidder must outline a plan for stacking steel reinforcement off the ground and, in aggressive environments, protecting it with sheds or tarpaulins.Bidder must assure that all reinforcement will be rust-free upon inspection.Bidder must detail procedures for storing different grades of reinforcement in separate, clearly identified, and logged locations.Bidder must confirm that details of each consignment (source, manufacturer’s test strength certificate, constituents, date of rolling) will be submitted to the Engineer, understanding this does not relieve testing responsibilities. (Ref: Supply and Storage of Materials)
- •Placing and Fixing: Bidder must detail methods for securing reinforcement against displacement during concrete placement and compaction.Bidder must confirm reinforcement will be positioned as per Drawings and secured within specified tolerances using wire (1.2 mm stainless steel for exposed faces/hollow box superstructures, 1.6 mm soft annealed elsewhere) or suitable clips, or tack welding if permitted.Bidder must propose cover and spacer blocks of approved design and material, as small as possible.Bidder must ensure projecting ends of ties or clips do not encroach into the concrete cover.Bidder must outline protection measures for protruding bars exposed for indefinite periods, and their cleaning before permanent encasement.For sliding formwork, bidder must confirm use of spacer "ladders" at specified spacings, consisting of two 3.7 m long bars with welded 4 mm diameter lateral ties, spaced at multiples of horizontal bar spacing, and staggering (Ref: Placing and Fixing)
- •Water: Bidder must ensure water is clean and free from detrimental concentrations of acids, alkalis, urine, salts, sugar, and other organic/chemical substances.f water is not from a public drinking water main, bidder must agree to suitability tests by an approved laboratory (AASHTO T-26), meeting specified limits for total solids, chloride, sulphates, alkali carbonates and bicarbonates, total dissolved solids, and pH. (Ref: Water)
- •Aggregates: Bidder must outline procedures for storing different nominal aggregate sizes separately to avoid segregation, intermixing, and contamination.Bidder must confirm covering aggregates exposed to marine environments to protect from salt contamination.If concrete is batched on site, bidder must plan for aggregates to be stored in bins with a 3.0m wide concrete apron slab and a 150mm thick concrete floor. (Ref: Aggregates)
- •Surface Conditions: Bidder must demonstrate a procedure to ensure reinforcement is clean and free from mud, oil, grease, paint, loose rust, loose mill scale, or other detrimental substances immediately before concrete placement. (Ref: Surface Conditions)
- •Cover: Bidder must demonstrate adherence to minimum clear concrete cover as shown on Drawings, not exceeding the minimum by more than 4% of the overall member dimension or 20mm (whichever is less).Where no cover is indicated, bidder must provide minimum cover not less than the appropriate values shown in Table 8303/1.Bidder must account for increased cover for expected surface treatments.Bidder must ensure concrete spacer blocks are made with 5 mm maximum size aggregate, of the same strength and material source as surrounding concrete, with tying wire cast in, formed in manufactured molds, and compacted with a table vibrator.Bidder must ensure all cover blocks/spacers are of acceptable material, shape, and design.Bidder must provide adequate, robust, and securely fixed stools/chairs with sufficient strength for temporary loads. (Ref: Cover)
- •8405 Construction Requirements: Storage and Handling of MaterialBidder must demonstrate material storage and handling practices that prevent segregation, contamination, or other harmful effects, ensuring uniform moisture content for aggregates.Bidder must ensure different cements and pozzolanas are stored separately (silos or bags under dry covers, each consignment distinct).Bidder must immediately remove any cement injuriously affected by damp or other causes, and not store cement on Site longer than six (6) weeks.Bidder must store aggregates in different single sizes (coarse and fine) kept separate, free from deleterious matter, with adequate drainage, and handled to avoid segregation.Bidder must ensure all materials are delivered and stored to be used in the order of delivery, and fine aggregate deposited at least eight (8) hours before use. (Ref: 8405 Construction Requirements)
- •Laboratory Accreditation/Certification::
the bidder must submit copies of the accreditation or certification documents for their proposed testing laboratory.
(Ref: Laboratory Accreditation/Certification:) - •Evidence of Two Contracts:
the bidder must submit evidence of two contracts for the supply of Concrete Pipe Culverts or similar items, with an average value of 30,000,000 ETB.
(Ref: Evidence of Two Contracts) - •Bending of Reinforcement: Bidder must confirm that reinforcement will be cut and bent to drawings' dimensions and in accordance with ACI 315.Bidder must ensure all reinforcement is bent at temperatures between 5ºC and 100ºC, unless otherwise approved.Bidder must commit to submitting a Bar Bending Schedule at least thirty (30) days prior to placement, for Engineer's approval.Bidder must state that no flame cutting of steel bars is permitted without Engineer approval.Bidder must confirm all bars will be bent cold, slowly, and with steady, even pressure, unless hot bending of at least 32mm diameter bars (not strength-dependent on cold working) is approved. If hot bending is approved, bars must be heated slowly to cherry-red heat (not above 840ºC) and cooled slowly in air, without quenching.Bidder must agree not to re-bend previously bent reinforcing bars at the original bend location without Engineer's permission (Ref: Bending of Reinforcement)
- •Completion of Technical Specification + Technical Offer+ Compliance Sheet Form:
Bidder has to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements and submit the following mandatory attachments
(Ref: Completion of Technical Specification + Technical Offer+ Compliance Sheet Form)
Bid Security
Amount: 200000 ETB
Foreign Bidders Form: Bank/Wire Transfer, Bank_Guarantee
Local Bidders Form: Bank/Wire Transfer, Bank_Guarantee
Terms and Conditions
Ethiopian roads administration reserve's the right to cancel the bid fully or partial
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