Supply, installation, configuration, training and commissioning of enterprise software and corrective maintenance at Wollega University on turnkey basis

Bidder has to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements and submit the following mandatory attachments

This section contains all the factors, methods and criteria that the University shall use to evaluate a bid and determine whether a bidder has the required qualifications. No other factors, methods or criteria shall be used.

A two-stage procedure is utilized in evaluating the proposals, with evaluation of the technical proposal being completed prior to the opening and evaluation of the financial. O

The technical proposal is evaluated based on its responsiveness to our requirement in this RFP document as per the evaluation criteria below.

form one Summary of technical proposal evaluation form

1.Proposed work plan and Approach of the bidder

2.Compliance to List Spare Parts as per the BOQ

3.Qualification and experience of the proposed Personnel

Total

Form 2:- Technical Proposal Evaluation 

Proposed work plan and Approach

2.1 Have the important aspects of the task been addressed in sufficient detail?

✔     Detailed project plans with clear milestones

✔     Project risk management

✔     Delivery schedule, scheduling of implementation of activities and Clarity of time frame

Reporting arrangement and change control procedures

2.2 Full compliance of all requested feature and functionality, overall compliance with the

design and BoQ. It is Mandatory

2.3 Provide high level Antivirus implementation design diagram(s). It is Mandatory

2.4.Clearly specify part number/model for the whole items and spare parts

2.5. One year After sales services and Support

Quality and clarity of proposed maintenance and support service that will be

provided post-implementation including local support. It is Mandatory

2.6 Training and experience sharing. It is Mandatory

MANDATORY:

·        The Precision Air Conditioner (PAC) maintenance service and supply of Spare parts for the PAC is Mandatory.

·        One-year project warranty with repair and replace

·        Site surveying within five days from the day the bid is outsourced 

·        The bidder should supply the required spare parts as per the BOQ.

·        The bidder should specify the part-number/ model for each required items is mandatory.

·        The bidder should offer the whole items as a turnkey project. Failure to fulfil this, subject for rejection

·        The bidder should Visit the status of the PAC at main data center.

·        The bidder should consider an optional electric power design for the datacenter and must include all necessary requirements         

Bidder has to submit Delivery and Completion Schedule presented as per template in Section 6, Statement of Requirements

Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS

Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3

Bidder has to submit Descriptive technical literature in accordance with ITB Clause 17

Bidder has to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23

Bidder has to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered

Having been submitted valid trade license or business organization registration certificate issued by the country of establishment in accordance with ITB Clause 4.6(b)(i)

No conflict of interest as described in ITB Clause 4.3

Nationality in accordance with ITB Sub-Clause 4.2

Having been submitted VAT registration certificate issued by the tax authority (in case of contract value of Birr 100,000.00 and above) in accordance with ITB Clause  4. 6(b)(ii)

In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1

Bidder has been debarred by a decision of the Public Procurement and Property Administration Agency from participating in public procurements for breach of its obligation under previous contracts, in accordance with ITB Clause 4.4.

Having been submitted valid tax clearance certificate issued by the tax authority (Domestic Bidders Only) in accordance with ITB Clause 4.6(b)(iii)

Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)

Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria

The average annual turnover for the period specified in Section 3, Evaluation Methodology and Criteria does not exceed the amount of the financial proposal of the Bid in value specified in the BDS

Among the staff mentioned in Sub-Clause 2.1 Bidder must demonstrate that it will have the personnel for the key positions that meet the following requirements;

At least staff currently work for the Bidder.