Supply, installation, configuration, training and commissioning of Infrastructure at Wollega University Referral hospital on turnkey basis

No conflict of interest as described in ITB Clause 6.

Having been submitted valid trade license or business organization registration certificate issued by the country of establishment in accordance with ITB Clause 4.6

Having been submitted VAT registration certificate issued by the tax authority (in case of contract value of Birr 100,000.00 and above) in accordance with ITB Clause 4.6.

Having been submitted valid tax clearance certificate issued by the tax authority (Domestic Bidders Only) in accordance with ITB Clause 4.6

Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3

Bidder has to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23

Evaluation Methodology and Criteria

This section contains all the factors, methods and criteria that the University shall use to evaluate a bid and determine whether a bidder has the required qualifications. No other factors, methods or criteria shall be used.

A two-stage procedure is utilized in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being opened and compared. Only proposals which scored 70% technical evaluation will be reviewed for price. 

·        In case a bidder has previously offered running project from university, the bidder is required to have and attach an official letter written by the university indicating the current running project work progress is greater than 95%.

·        One-year project warranty with repair and replace

·        Site surveying within five days from the day the bid is outsourced 

·        The bidder should supply the required spare parts as per the BOQ.

·        The bidder should Visit the status of the PAC at main data center.

·        The bidder should specify the part-number/ model for each required item is mandatory. Failure to fulfil this, subject for rejection

·        The bidder should offer the whole items as a turnkey project. Failure to fulfil this, subject for rejection

·        The bidder should consider an optional direct electric power design and must include all necessary requirements for the infrastructure (for outdoor and indoor Aps)            

The following criteria are mandatory for technical evaluation

●      Datasheet 

●      Compliance table

●      BoQ without Price

●      Post deployment executions: 1-year warranty (Support, replace or repair)

●      Site Survey

●      Electrical detail design

●      Overall network topology design

Note:

●      Bidders are expected to carefully see and submit the technical admissibility criteria on the bidding document

●      As the project is on turnkey basis, partial offer will be automatically rejected

●      Standardized and state of the art implementation will never be compromised

●      Failure to submit Mandatory Criteria will result automatic rejection from the bid. 

●      Bidder should clearly indicate their realizable delivery date.

●      It is two envelopes tender. It is mandatory to submit separate technical and financial proposal.

●      It is mandatory to attach bill of materials without price with your technical document 

●      The winner company must submit and present detail low level Design (LLD) after the award & contract signing. 

●       1-year warranty support and service (repair and replace) should be provided. 

General project requirement

Since it is a turnkey solution and essential for Bidders to ensure that the “Lists of Goods and Related Services” are completed with any items that require full functionality of the described network solution to be achieved. Bidders are expected to include all necessary accessories and additional materials (including any kind of cables) that may differ as per design and architecture adopted for the whole functionality of the project. Bidders should perform a site survey for design purposes. Bidders should be able to supply, install and integrate the devices with a proposed design and architecture. A minimum requirement BoM has been included but any additional devices which might not be included here but are essential for the full functionality of the solution must be proposed by the bidder.

1.1.2 Bidders Requirements

●      Bidder must have experience in executing similar projects and/or in ICT industry.

●      Detailed specification of the solution with product datasheet of the offered solution must be submitted with bid.

●      Bidder must submit line item pricing for all equipment and installation cost that necessary to complete full setup of the solution.

●      Physical site visit of our facility is a must while preparing offers.

●      Detailed project management plan must be presented.

●      Compliance sheet must be prepared and included.

1.1    Submission Project Plan

Bidder MUST provide a detailed plan (written explanation and actual project plan) for the activities that involved in implementing the overall system. Plan will include all activities to gather necessary information on current processes; design of any processes; identification of transition activities to take the processes/systems to the design; documentation of processes; training; and the actual execution of those activities. The project plan should indicate the activities, duration, number and skill level of resources needed.

It is envisaged that the project should be completed within 150 days from the date of signing of the contract.

1.2     Design, Installation and configuration

Ø Note: A Site Survey by Bidder is a must to propose a solution paper for this part.

Ø Supply and implementation of all Building fiber optic Cabling with the data center shall be part of the proposal.

Ø The supplier shall do a Fiber Backbone Network Ducting and manhole system for over the entire area of the campus buildings with the data center.

Ø Bidder is required to perform a site visit to catch the actual site plan and physical path to do the campus-wide data ducting system.

Ø There are Staff residence buildings, the hospital building and the administration building that are required to be included in the LAN installation work. Hence, the bidder is required to identify all the necessary physical and logical design and installation requirements.

Ø The design, installation and configuration must be done by the bidder company network/system engineers. Bidders must clearly specify its compliance in this regard.

Ø The scope of the project design constitutes the following activities, and that should be further modified by the design experts for standardized deployment quality service. The bidder is expected to:

1.3.1       Physical topology design and implementation

In this section the bidder MUST accomplish the following tasks:

i.                    Fiber Backbone Network Ducting

●       The supplier should propose ducting and manhole system for data over the entire area of interconnected buildings inside campus. The ducting system is done via one route to each block. Fiber installations can be carried out with minimum installation effort and landscaping disruption using this ducting system. 

●       The supplier should also do Installation of all Fiber Optic and UTP related items ; pulling the Fiber Optic and UTP cabling through the ducting system, leaving a replacement pulling wire in place after every cable pulled, so that later installations still have a pulling wire; installing all Fiber Optic Patch Panels (and UTP patch panels where still required); splicing all connections, splicing and connecting pigtails and connectors on the patch panels; labeling all endpoints following a naming convention.

ii.                  Buildings Network design

●       All selected Buildings in the campuses should be connected by means of optical fiber with the data center. Internally, these buildings should be equipped with a dense Cat6e network, providing widespread access in all rooms.

●       The supplier is expected to do the cabling and other necessary accessories. The shapes, size and layout of the Buildings allow the Cabling Systems to be laid out in such a way that there is one central Wiring and Network Cabinet per building. In selected buildings, there will be additional network racks in other rooms of the building. These are connected to the central Cabinet. This is particularly the case for each floors and computer laboratories. Your LAN cabling design proposal can be drafted on site view stage of the project.

●       The LAN design of the buildings MUST follow Industry standard LAN cable design and installation standard that must consider ease of cable management, troubleshooting, safety, future expansion and durability.

●       Student dormitories buildings and selected wireless hot spot shall be connected via Campus Wireless Networking. So that both staff and students have extensive possibilities to connect to selected services and the Internet at many public locations using their own equipment, e.g. laptops, tablets, smart phones or any BYOD devices. These public places include; spaces in the vicinity of residences and dormitories, and, several cafeterias, open space restaurants and libraries.

iii.                General physical topology requirements from the bidder

The bidder is expected to provide and perform the following list of services and requirements, but not limited to this as per quality service and high quality industry standard LAN design is expected from the project.

●       The supplier will do the network nodes described in the annex inside the buildings, which include offices and computer labs. 

●        The supplier should propose all the necessary materials for the cabling including network rack, PVC pipe, trunk, etc

●       The supplier should propose all equipment required for the fiber and copper connectivity in this network, and for its installation.

●       The supplier should do all the physical installation of all of the equipment’s in the Data Centre and in the individual racks in the various buildings concerned; labeling equipment following a naming convention agreed with Wollega university technical staffs.

●       The supplier should propose all the necessary Single Mode Fiber Optic Cable as per the site survey result.

●       The supplier should propose Rack Mount Fiber Optic Patch Panels, Fiber Optic Pigtail for Data Centre and the Buildings.

●        The supplier should propose and supply module for fiber connecting active devices 

●        The supplier should propose UTP Patch Panel, Fiber Optic Patch Cords for Single mode Fiber Optics and Mounting materials for all of the fiber and UTP-related installations above;

●       RJ45 connectors, jacks, clamps, straps, tie-wraps, labels, splice sleeves.

●       All power line installation for three computer lab with power socket for each computer and monitor. 

●        Power line must installed using separated trunk

●        Appropriately sized breakers/fuses for lab network

●        Fiber Patch cords Length – To be determined as per the site survey and your design –

●       Type (SC-SC, LC-LC or SC-LC)if necessary – To be determined as per the site survey

●       UTP Patch cords – Company Crimped – Length – To be determined as per the site survey

●       Properly sized industrial water proof sockets 

●       And cable management/raceway for the power cables –

*****Note: And any additional devices which may not be included here but are essential for the implementation of the project must be included in the RFP document.

iv.                Standards for physical topology installation

The minimum consideration that the bidder MUST follow for physical topology is:

Network Cabling Standards and Specifications: -

●       The implementation of the network cabling should be based on UTP structured cabling standard 568 (based on latest update) set forth by the American National Standard Institute, Electrical Industries Association (EIA) and the Telecommunication Industry Association (TIA).

●        Applicable cabling specifications from the European Generic cabling and international Standard Organization (ISO) should also be used for implementation; (based on 2000 or latest update).

●       To certify for the warranty the cabling components and installation must be implemented trained installers structure cable installer. Appropriate warranty should be applied upon completion of the installation and should cover the cable and components used.

●       Trucking: - All the network cables, except patch cords and work area cables will be secured and enclosed in cable trunks or raceway system.

●       Cabling: - Cabling implementation should be UTP Category 6 of EIA/TIA 568-A standards that meets the proposed ISO/IEC category 6 requirements (latest update with proven standard shall be considered). 

●       It must support Gigabit Ethernet /1000BASE-T/ IEEE 8092.3ab standard and provide backward compatibility with cat 5e and cat 5. Each workstation is to be provided with a wall faceplate and support by a four-pair UTP cat 6 cables.

●       Wall Mounted RJ45 Outlet: - Each outlet has to have single RJ45 connector, which meets the requirement of EIA/TIA-570 (or its latest update).

●       Passive Equipment’s: - Appropriate number of patch panel and distribution shelf or rack will be mounted as per above standard for category

●       Cable Termination: - All Cable pairs shall be fully terminated at both ends following EIA/TIA 568-A standard (or its latest update).

●       Label/Documentation: - All cables must be tagged and identified by means of firm, visible labels on each end. Cabling documentation must be prepared including exact locations of outlets and cable path used. Patch panel port must also be labeled with each corresponding horizontal cable that terminates at the patch panel.

v.              Data center design

The bidders must include and accomplish the following data center physical design and installation requirements in RFP document by considering minimum materials listed in technical specification section.

●   Any Civil work

●   Furnishing the room

●   Power system design and installation

●   Door installation

●   Security system installation

●   Lighting and flooring

●   Cooling system installation

1.3.2       Logical Design, installation and Configuration

For this section, the bidder must consider the following tasks, but not only limited to those in order to design and implement an industry standard LAN for assuring quality of service.

● The logical design and implementation of the project should consider all the applications shared between the main campus and WU referral hospital campus using WAN service

● The design and configuration must follow proper network engineering roadmap for handling quality VDI, VOIP, Video conferencing, security systems, and any future expansion.

●   Preparation and submission of low & high level logical network design

●   Installation and configuration all active devices of the project

●   Installation and configuration of security systems

●   Proper Bandwidth management

●   Future network redundancy

1.3    Testing, training and commissioning.

●       The bidder must supply the system devices to the Campuses

●       The bidder must conduct unit device test with ICT staff before installation

●       The bidder must conduct acceptance test after installation

●       Professional training specified at end of this RFP should be delivered with brief content of the training and location of the training for both local and oversea training.

●       On job training for ICT staffs and end users.

●       Manufacturer Warranty (for minimum of one year) for each supplied equipment and for any installation flaws should be clearly described in the offer.

●       The supplier provides the project and expected materials as-built in document (unless any modification is proposed on the technical specification for better design to make the project more qualified).

●       Testing of each terminated cable and outlets must be performed to verify that the EIA/TIA 568-A (or its latest update) are met for structured cabling. 

●       All patch cords and work area cables should be tested. 

●       A full report should be provided on completion. The technical committee will ensure successful installation and commissioning of the network.

●       This committee will coordinate and take the lead in the implementation of the project and facilitate and create conducive environment for the vendor to carry out its responsibilities.

●       The entire proposed product and solutions should carry 1 year service and support. 

●       Post deployment executions: 2-year technical support and 1- year warranty (including replace or repair) after signing of final acceptance certificate.

1.4    Documentation Requirements

The following documentations must be ready after the completion of the project for handover time.

i.                    End-User Documentation

A printable end-user manual shall be available for use by system monitors and administrators. The end-user manual shall describe all monitoring and administrating functions of the system.

ii.                   Technical Documentation

A printable technical manual shall be available for use by system monitors and administrators. The technical manual shall describe all monitoring and administrating functions of the system.