Lot 59: Procurement of Different types of Road Machinery Tires
Ethiopian Roads Administration
Tender Information
| Title | Lot 59: Procurement of Different types of Road Machinery Tires |
| Description | Lot 59: Procurement of Different types of Road Machinery Tires |
| Procuring Entity | Ethiopian Roads Administration |
| Reference No | ERA-NCB-G-0152-2017-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2025-07-11 10:00:00 |
| Invitation Date | 2025-06-23 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Ras Abebe Aregay, Room 105 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115587165 Email: getanehb6@gmail.com |
| Mailing Address: | P.O. Box 1770, Postal Code: 1000 |
LegalQualification
- •Conflict of interest :
No conflict of interest as described in ITB Clause 4.3
(Ref: 4.3) - •Bidder Nationality :
Nationality in accordance with ITB Sub-Clause 4.2
(Ref: 4.2) - •Form Data on Joint Ventures:
In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
(Ref: 4.1)
TechnicalQualification
- •Submission of Delivery and Completion Schedule : Bidder must submit: A delivery and completion schedule, signed and dated, utilizing the template provided in Section 6, Statement of Requirements.Evaluation Criteria: The schedule is signed and dated by an authorized representative.The schedule uses the specific template provided in Section 6.The schedule aligns with all timelines and requirements stipulated in the technical specifications. (Ref: 37.4 (e) )
- •Joint Venture Agreement (if applicable): Bidder must submit: A legally binding Joint Venture (JV) Agreement document, if the bidder is participating as a JV or consortium.Evaluation Criteria:The document clearly establishes the partnership between the JV members.The agreement is legally binding and properly executed by all parties.It identifies the lead partner and outlines the responsibilities, liabilities, and contributions of each JV member for this specific project.The agreement duration covers the entire project period. (Ref: Joint Venture Agreement (if applicable))
- •Technical Specifications and Brochures (Original Manufacturer's: Bidder must submit: Original manufacturer's technical booklets, data sheets, and/or brochures for the offered product.Evaluation Criteria:The submitted documents are original manufacturer's publications.They describe the product specification, characteristics, and test results in detail.All standard and optional equipment are included.References to recognized international standards are present.The documents accurately describe the product being offered. (Ref: Technical Specifications and Brochures (Original Manufacturer's)
- •Bid Security:
Bidder MUST submit the bid security in hardcopy to the designated address before the bid submission deadline, using the form attached in this bidding document in the name of Ethiopian Roads Administration. The bid security MUST be an unconditional bid security in the form of a CPO (Certified Payment Order), Bank Guarantee, or Bid Bond.
(Ref: Bid Security) - •Written Power of Attorney of the Signatory of the Bid: Bidder must submit: A written Power of Attorney document.Evaluation Criteria:The Power of Attorney is a legal document granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company.The document is properly executed and appears legally binding. (Ref: Written Power of Attorney of the Signatory of the Bid)
- •Signed & Stamped Anti-Bribery Pledge Forms: Bidder must submit: A signed and stamped Anti-Bribery Pledge Form, serving as an Anti-Bribery/Corruption Declaration.Evaluation Criteria:The form is explicitly titled "Anti-Bribery Pledge Form" or "Anti-Bribery/Corruption Declaration."The form is signed by an authorized signatory of the bidder and bears the company stamp.The content unequivocally states the bidder's commitment to ethical business practices and compliance with anti-bribery and corruption laws. (Ref: Signed & Stamped Anti-Bribery Pledge Forms)
- •Onsite warranty: Bidder must submit: A letter committing to an onsite warranty for the supplied goods, including terms and conditions.Evaluation Criteria:The letter clearly states the commitment to replace defective parts within the warranty periodThe letter explicitly states that the bidder will cover all costs, including transportation and labor, for warranty rectifications to the worksite in Ethiopia.Details of the onsite warranty, including its duration and scope (as per Spec I, Point 6), are clearly outlined.A clear process for rectifying faults under warranty is described.Any extra warranty period offered is documented with its terms and conditions.The letter is signed by an authorized representative. (Ref: Onsite warranty)
- •Article of Association: Bidder must submit: A complete copy of the company's Article of Association.Evaluation Criteria:All pages and sections of the Article of Association are present and legible.The document confirms the legal status and internal governance of the bidding entity.The company name aligns with the bidding entity. (Ref: Article of Association)
- •Memorandum Association: Bidder must submit: A complete copy of the company's Memorandum of Association.Evaluation Criteria:All pages and sections of the Memorandum of Association are present and legible.The document confirms the legal existence and foundational details of the bidding entity.The company name aligns with the bidding entity. (Ref: Memorandum Association)
- •Submission of Certificates of satisfactory execution of contracts :
Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3
Bidder must submit: Certificates of Proof of Satisfactory Execution for contracts executed in similar assignments within the last five years.Evaluation Criteria:Proof is provided for contracts executed within the last five years.The contracts are demonstrably "similar assignments."Clear proof of satisfactory execution (e.g., completion certificates, client testimonials) is provided for each contract.The average budgetary size of the demonstrated contracts is a minimum of ETB 100,000,000. If only one contract is submitted, its value must be at least this minimum. (Ref: 37.4 (c). ) - •Submission of Manufacturer Authorization Letter :
Bidders (if not the manufacturer) MUST submit an original Manufacturer's Authorization Letter as stated in point 4 of the tender document. This letter must directly authorize the bidder to supply the specified product, provide warranty, and after-sales service.
(Ref: 5.6 & 37.4 (d) (iii) ) - •Certificate of Origin: Bidder must submit: A Certificate of Origin for the goods being offered.Evaluation Criteria:The Certificate of Origin is a formal document certifying the country where the goods were manufactured or underwent significant processing (as per point 14a of the tender document).The certificate is issued by a recognized and authorized body in the country of origin.The products listed on the certificate match those being offered in the bid. (Ref: 37.4 (a). )
- •Submission of Descriptive technical literature : Bidder must submit: Comprehensive descriptive technical literature, such as brochures, data sheets, and catalogs, for the offered products/equipment.Evaluation Criteria: The literature is relevant to and clearly describes the specific product(s) being offered.Sufficient technical details, specifications, and features of the product(s) are provided.The literature is legible and in an acceptable language. (Ref: 17 & 37.4 (d)(i) )
- •Major relevant contracts successfully completed :
Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS
(Ref: 37.4 (b). ) - •Completion of Technical Specification + Technical Offer+ Compliance Sheet Form:
Bidder has to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements and submit the following mandatory attachments
(Ref: 37.4 (d). )
FinancialQualification
- •Documents proofing bidder financial standing:
Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)
(Ref: 15.2(b)) - •Submission of Financial Statements:
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria
(Ref: 15.2 (a)) - •Average annual turnover :
Bidders need to demonstrate an average annual turnover of at least this amount, usually over the last three years, to meet this financial qualification criterion must be an average of 300,000,000 Ethiopian Birr.
(Ref: 37.5 (c). )
Bid Security
Amount: 200000 ETB
SME Bid Security Form: Letter_from_Small_and_Micro_Enterprise
Foreign Bidders Form: Bank/Wire Transfer, Bank_Guarantee
Local Bidders Form: Bank/Wire Transfer, Bank_Guarantee
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