Lot 23:Procurement of Food Product For Alemgena Training Centre
Ethiopian Roads Administration
Tender Information
| Title | Lot 23:Procurement of Food Product For Alemgena Training Centre |
| Description | Lot 23:Procurement of Food Product For Alemgena Training Centre |
| Procuring Entity | Ethiopian Roads Administration |
| Reference No | ERA-NCB-G-0157-2017-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2025-07-11 10:00:00 |
| Invitation Date | 2025-06-24 00:00:00 |
| Procurement Type | Bidding |
| Award Type | single envelop |
Contact Information
| Physical Address: | Ras Abebe Aregay, Room 105 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115587165 Email: eragoodsp@era.gov.et |
| Mailing Address: | P.O. Box 1770, Postal Code: 1000 |
LegalQualification
- •Bidder Nationality :
Nationality in accordance with ITB Sub-Clause 4.2
(Ref: 4.2) - •Conflict of interest :
No conflict of interest as described in ITB Clause 4.3
(Ref: 4.3) - •Joint Venture Agreement (if applicable): Bidder must submit: A legally binding Joint Venture (JV) Agreement document, if the bidder is participating as a JV or consortium.Evaluation Criteria:The document clearly establishes the partnership between the JV members.The agreement is legally binding and properly executed by all parties.It identifies the lead partner and outlines the responsibilities, liabilities, and contributions of each JV member for this specific project.The agreement duration covers the entire project period. (Ref: 4.1)
TechnicalQualification
- •Signed & Stamped Anti-Bribery Pledge Forms: Bidder must submit: A signed and stamped Anti-Bribery Pledge Form, serving as an Anti-Bribery/Corruption Declaration.Evaluation Criteria:The form is explicitly titled "Anti-Bribery Pledge Form" or "Anti-Bribery/Corruption Declaration."The form is signed by an authorized signatory of the bidder and bears the company stamp.The content unequivocally states the bidder's commitment to ethical business practices and compliance with anti-bribery and corruption laws. (Ref: Signed & Stamped Anti-Bribery Pledge Forms)
- •Article of Association: Bidder must submit: A complete copy of the company's Article of Association.Evaluation Criteria:All pages and sections of the Article of Association are present and legible.The document confirms the legal status and internal governance of the bidding entity.The company name aligns with the bidding entity. (Ref: Article of Association)
- •Product Specification Sheet::
Detailed specifications for each food item (e.g., ingredients, weight, packaging type, shelf life/expiry date).
(Ref: Product Specification Sheet:) - •Origin of the Goods and Related Services offered:
Bidder has to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered
(Ref: 37.4 (a). ) - •Bid Security:
Bidder MUST submit the bid security in hardcopy to the designated address before the bid submission deadline, using the form attached in this bidding document in the name of Ethiopian Roads Administration. The bid security MUST be an unconditional bid security in the form of a CPO (Certified Payment Order), Bank Guarantee, or Bid Bond.
(Ref: Bid Security) - •Written Power of Attorney of the Signatory of the Bid: Bidder must submit: A written Power of Attorney document.Evaluation Criteria:The Power of Attorney is a legal document granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company.The document is properly executed and appears legally binding. (Ref: Written Power of Attorney of the Signatory of the Bid)
- •Signed & Stamped Copies of Technical Specification Requirement:
Bidder MUST submit signed and stamped copies of the entire Technical Specification Requirement document, including a clause-by-clause commentary to the entire specification requirement.
(Ref: Signed & Stamped Copies of Technical Specification Requirement) - •Memorandum Association: Bidder must submit: A complete copy of the company's Memorandum of Association.Evaluation Criteria:All pages and sections of the Memorandum of Association are present and legible.The document confirms the legal existence and foundational details of the bidding entity.The company name aligns with the bidding entity. (Ref: Memorandum Association)
- •Relevant Professional Practice Certificate: Bidder must submit: Professional Practice Certificates or similar proof for at least three (3) contracts on similar assignments executed within the past five (5) years.Evaluation Criteria: Proof is provided for a minimum of three separate contracts.The contracts are demonstrably "similar assignments" to the current procurement.The execution period for these contracts falls within the last five years from the bid submission date.The certificates or proof clearly indicate the nature of the assignment, successful completion, and the period of execution. (Ref: Relevant Professional Practice Certificate)
- •Certificates of satisfactory execution of contracts: Bidder must submit: Certificates of Proof of Satisfactory Execution for contracts executed in similar assignments within the last five years.Evaluation Criteria:Proof is provided for contracts executed within the last five years.The contracts are demonstrably "similar assignments."Clear proof of satisfactory execution (e.g., completion certificates, client testimonials) is provided for each contract.The average budgetary size of the demonstrated contracts is a minimum of ETB 10,000,000. If only one contract is submitted, its value must be at least this minimum. (Ref: Certificates of satisfactory execution of contracts)
- •Completeness of Submission::
Submission of all mandatory forms and documents as specified in the "Documents Comprising the Bid" section (e.g., Bid Submission Form, Price Schedule, all required certificates).
Properly signed and stamped bid by an authorized representative.Submission within the stipulated deadline.Submission of required Bid Security in the correct format and amount, and with the specified validity period. (Ref: Completeness of Submission:) - •Ethiopian Standards Agency (ESA) Certificate of Conformity::
A document proving that each food item offered conforms to Ethiopian national standards and meets quality requirements (e.g., specific Ethiopian Standard numbers for flour, oil, salt, etc.).
(Ref: Ethiopian Standards Agency (ESA) Certificate of Conformity:) - •Evidence for Sample Submission: Bidders must submit the requested physical samples as specified in the tender document (e.g., "Schedule of Requirements" or "Technical Specifications"). Failure to submit the required samples will result in disqualification of the bid.Each submitted sample must be accompanied by a duly filled, signed, and stamped "Sample Submission Certificate" by the authorized representative of the bidder. (Ref: Evidence for Sample Submission)
- •Submission of Delivery and Completion Schedule :
Bidder has to submit Delivery and Completion Schedule presented as per template in Section 6, Statement of Requirements
(Ref: 37.4 (e) ) - •Completion of Technical Specification + Technical Offer+ Compliance Sheet Form:
Bidder has to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements and submit the following mandatory attachments
(Ref: 37.4 (d). )
FinancialQualification
- • External Audit Reports: Bidder must submit: External audit reports (not financial statements) certified by an independent auditor for the past three (3) consecutive years.Evaluation Criteria:The submitted documents are verifiable audit reports, distinct from financial statements.Each report is certified by a genuinely independent auditor.For Ethiopian bidders, the reports must be prepared by certified auditors, not by an accountant or accounting firm.The reports cover the last three consecutive fiscal years from the bid submission date.Auditor's stamps, signatures, and contact information are present. (Ref: External Audit Reports)
- •Submission of Financial Statements:
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria
(Ref: 15.2 (a)) - •Documents proofing bidder financial standing:
Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)
(Ref: 37.5 (b). ) - •Average annual turnover :
Bidders need to demonstrate an average annual turnover of at least this amount, usually over the last three years, to meet this financial qualification criterion must be an average of 20,000,000 Ethiopian Birr.
(Ref: 37.5 (c). )
Bid Security
Amount: 150000 ETB
SME Bid Security Form: Letter_from_Small_and_Micro_Enterprise
Foreign Bidders Form: Bank/Wire Transfer, Bank_Guarantee
Local Bidders Form: Bank/Wire Transfer, Bank_Guarantee
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