Lot 55:procurment of Operational Diesel Fuel Supply
Ethiopian Roads Administration
Tender Information
| Title | Lot 55:procurment of Operational Diesel Fuel Supply |
| Description | Lot 55:procurment of Operational Diesel Fuel Supply |
| Procuring Entity | Ethiopian Roads Administration |
| Reference No | ERA-NCB-G-0160-2017-BID-Direct |
| Procurement Method | Direct |
| Submission Deadline | 2025-07-01 10:00:00 |
| Invitation Date | 2025-06-26 00:00:00 |
| Procurement Type | Bidding |
| Award Type | single envelop |
Contact Information
| Physical Address: | Ras Abebe Aregay, Room 105 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115587165 Email: eragoodsp@era.gov.et |
| Mailing Address: | P.O. Box 1770, Postal Code: 1000 |
LegalQualification
- •Conflict of interest :
No conflict of interest as described in ITB Clause 4.3
(Ref: 4.3) - •Form Data on Joint Ventures:
In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
(Ref: 4.1) - •Bidder Nationality :
Nationality in accordance with ITB Sub-Clause 4.2
(Ref: 4.2)
TechnicalQualification
- •Evidence of Experience:
Bidders must provide proof of satisfactory execution for previous contracts at least three (3) contracts for the supply of fuel at a minimum average value of ETB 1,000,000,000 (One Billion Ethiopian Birr) within the last five (5) years.
Each submitted performance certificate will be evaluated based on the successful execution of contracts within the specific budgetary year for which that certificate was issued.This average will be calculated based on the contract values for which satisfactory completion certificates are submitted.Performance certificates will be accepted as evidence of performance for the corresponding budgetary year(s) in which the contracts were executed, contributing to the fulfillment of the minimum three-year requirement.For the purpose of evaluation, performance from multiple contracts within the same specific budgetary year can be aggregated to demonstrate the bidder's overall performance for that particular year. (Ref: 37.4 (e) ) - •Technical Compliance Sheet : A completed form where bidders confirm compliance with each technical specification detailed in Section III. (Ref: 37.4 (a). )
- •Anti-Bribery/Corruption Declaration : A signed declaration confirming the bidder's commitment to ethical business practices and compliance with anti-bribery and corruption laws. (Ref: 37.4 (b). )
- •Bid Security : Bidders must submit the bid security in hardcopy to the designated address before the bid submission deadline.Failure to submit the hardcopy bid security as specified will result in the rejection of the bid.The bid security shall only be accepted as an unconditional bid security in the form of a CPO (Certified Payment Order), Bank Guarantee, or Bid Bond. (Ref: 37.4 (c). )
- •Bank Letter or Credit Line Confirmation : Provide a bank letter or credit line confirmation from a reputable bank in Ethiopia, indicating access to liquid assets, credit lines, or other financial resources sufficient to meet the cash flow requirements for the contract, estimated at ETB 500,000,000 (Five Hundred Million Ethiopian Birr). (Ref: 17 & 37.4 (d)(i) )
- •Details of Storage Facilities : Provide proof of ownership or legally binding lease agreements for suitable and adequately sized storage facilities (tanks) for the specified fuel types, conforming to Ethiopian safety and environmental regulations. Capacity must be sufficient to support continuous supply for ERA’s estimated needs. (Ref: 37.4 (d) (ii) )
- •Comprehensive Quality Control Plan :
○ Submit a comprehensive Quality Control Plan, including procedures for ensuring fuel quality from source to delivery, proposed sampling and testing methods (e.g., reference to accredited laboratories), and a commitment to provide a Certificate of Analysis (CoA) with each delivery.
(Ref: 5.6 & 37.4 (d) (iii) ) - •Details of Transportation Fleet :
Provide proof of ownership or legally binding lease agreements for suitable and adequately sized storage facilities (tanks) for the specified fuel types, conforming to Ethiopian safety and environmental regulations. Capacity must be sufficient to support continuous supply for ERA’s estimated needs.
(Ref: 37.4 (d). ) - •Written Power of Attorney of the Signatory of the Bid: A legal document granting the authority to sign contracts and submit bids on behalf of the company. (Ref: 34.3)
- •Form Submission and Acknowledgment : The "Attachment Form: Lot Participation and Bid Package Structure Declaration" must be fully completed, signed by the authorized representative, and stamped with the company seal.The bidder must explicitly acknowledge and agree to all terms and conditions outlined in the Tender Document regarding lot participation and the single bid package submission requirement. (Ref: 37.4)
- •Major relevant contracts successfully completed :
Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS
(Ref: 37.4) - •Submission of Certificates of satisfactory execution of contracts :
Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3
(Ref: 37.7) - •Completion of Technical Specification + Technical Offer+ Compliance Sheet Form :
Bidder has to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements and submit the following mandatory attachments
(Ref: 37.4) - •Evidence of Registration :
Bidder have Submit from recognized body of petroleum and energy authority and has to provide an evidence.
(Ref: 37.3) - •Submission of Delivery and Completion Schedule :
Bidder has to submit Delivery and Completion Schedule as presented in the technical specification requirements (from Section III of this tender document).
(Ref: 37.4)
FinancialQualification
- •Average annual turnover :
The Bidder must demonstrate an average annual turnover of at least ETB 1,500,000,000 (One Billion Five Hundred Million Ethiopian Birr) over the last three (3) consecutive years. Bidders shall provide verifiable financial statements or audit reports to substantiate this claim.
(Ref: 37.5 (c). ) - •Submission of Financial Statements:
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria
(Ref: 15.2 (a)) - •Documents proofing bidder financial standing:
Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)
(Ref: 37.5 (b). ) - •External Audit Reports : External Audit ReportsCertified by an independent auditor for the last Three (3) Years.Audit reports shall be prepared by certified auditors but not by an accountant or accounting firms in the case of Ethiopian Bidders. Financial statements prepared by accounting firms will not be accepted. (Ref: 34.3)
Bid Security
Amount: 200000 ETB
Foreign Bidders Form: Bank/Wire Transfer, Bank_Guarantee
Local Bidders Form: Bank/Wire Transfer, Bank_Guarantee
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