Lot 57: Procurement of Asphalt Surfacing Hot Mix for Different Road Projects
Ethiopian Roads Administration
Tender Information
| Title | Lot 57: Procurement of Asphalt Surfacing Hot Mix for Different Road Projects |
| Description | Lot 57: Procurement of Asphalt Surfacing Hot Mix for Different Road Projects |
| Procuring Entity | Ethiopian Roads Administration |
| Reference No | ERA-NCB-G-0150-2017-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2025-09-05 10:00:00 |
| Invitation Date | 2025-07-19 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Ras Abebe Aregay, Room 105 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115587165 Email: eragoodsprocurement@gmail.com |
| Mailing Address: | P.O. Box 1770, Postal Code: 1000 |
TechnicalQualification
- •Certificates of Analysis (CoA) (for materials like cement, admixtures, coatings, etc.) :
Bidders must submit CoAs for critical materials to be incorporated into the works.
(Ref: -) - •Method Statement: :
Outlining the proposed tack coat application procedure, including equipment use, quality control checks, and adherence to weather limitations.
(Ref: Method Statement: ) - •Joint Venture Agreement (if applicable) :
If the bidder is participating in a joint venture or consortium, they MUST submit the legally binding agreement document.
(Ref: -) - •Detailed Descriptions of Proposed Methodologies and Procedures (Method Statements) (for key construction activities:
Bidders must submit preliminary method statements for critical construction activities as specified in the tender documents.
(Ref: -) - •Bid Security :
Bidder MUST submit the bid security in hardcopy to the designated address before the bid submission deadline, in the form of a CPO (Certified Payment Order), Bank Guarantee, or Bid Bond, made out to the Ethiopian Roads Administration.
(Ref: -) - •Calibration Certificates (for critical testing and measuring equipment to be used by the bidder) :
Bidders must provide evidence that critical testing and measuring equipment they intend to use for quality control on the project will be properly calibrated. This can be in the form of representative calibration certificates for their existing equipment or a commitment to use accredited calibration services.
(Ref: -) - •Equipment Specifications (for major plant and equipment proposed for the project :
Bidders must submit technical specifications for major plant and equipment they propose to deploy for the execution of the works (e.g., batching plants, pavers, cranes, earthmoving equipment).
(Ref: -) - •Signed & Stamped Copies of Technical Specification Requirement :
Bidder MUST submit signed and stamped copies of the entire Technical Specification Requirement document, including a clause-by-clause commentary to the entire specification requirement
(Ref: -) - •Signed & Stamped Anti-Bribery Pledge Forms :
Bidder MUST submit signed and stamped Anti-Bribery Pledge Forms, including an Anti-Bribery/Corruption Declaration confirming their commitment to ethical business practices.
(Ref: -) - •Manufacturer's Quality and Safety Certifications:
Bidder MUST submit authentic and valid Manufacturer's Quality and Safety Certifications from accredited international bodies like ISO, CE, ASTM, DIN, JIS, TUV, or equivalent, for the offered product (point 5). The certificates MUST include certificate numbers and the address of the accreditation body.
(Ref: -) - •Written Power of Attorney of the Signatory of the Bid :
Bidder MUST submit a written power of attorney of the signatory of the bid, granting the agent the authority to sign contracts and submit bids on behalf of the company.
(Ref: -) - •Equipment List and Maintenance Records::
Detailing all equipment to be used for tack coat application, along with proof of good working order and calibration where applicable.
(Ref: Equipment List and Maintenance Records:) - •Proof of Contractor's Efficiency/Equipment Calibration Records:
Evidence of equipment calibration for the bitumen binder distributor and other relevant machinery to ensure accurate application rates.
(Ref: Proof of Contractor's Efficiency/Equipment Calibration Records) - •Manufacturer's Certificate of Compliance/Test Reports:
For MC 30 cutback bitumen, demonstrating compliance with AASHTO M 82-75 (1990) or SANS 4001-BT2, including all specified properties (kinematic viscosity, flash point, water content, distillation, residue tests, solubility, and spot test results if applicable).
(Ref: Manufacturer's Certificate of Compliance/Test Reports) - •Signed and Dated Delivery and Completion Schedule:
Bidder MUST submit a signed and dated Delivery and Completion Schedule presented as per the template in Section 6, Statement of Requirements
(Ref: -) - •Signed & Stamped Anti-Bribery Pledge Forms: Bidder must submit: A signed and stamped Anti-Bribery Pledge Form, serving as an Anti-Bribery/Corruption Declaration.Evaluation Criteria:The form is explicitly titled "Anti-Bribery Pledge Form" or "Anti-Bribery/Corruption Declaration."The form is signed by an authorized signatory of the bidder and bears the company stamp.The content unequivocally states the bidder's commitment to ethical business practices and compliance with anti-bribery and corruption laws. (Ref: Signed & Stamped Anti-Bribery Pledge Forms)
- •Material Safety Data Sheets (MSDS/SDS):
For MC 30 cutback bitumen and any approved cutter.
(Ref: Material Safety Data Sheets (MSDS/SDS)) - •Safety Data Sheets (SDS)::
For the MC 30 cutback bitumen and any approved cutter used.
(Ref: Safety Data Sheets (SDS):) - •Trial Section Report: :
Documentation of the trial section, including date, location, application rates tested, and Engineer's approval
(Ref: Trial Section Report: ) - •Manufacturer's Certificates of Compliance:
For MC 30 cutback bitumen, confirming full compliance with AASHTO M 82-75 (1990) or SANS 4001-BT2, including all specified properties and test results.
(Ref: Manufacturer's Certificates of Compliance) - •Water Quality Test Report::
For water used in emulsion production, confirming compliance with water quality type A.
(Ref: Water Quality Test Report:) - •Certificates of satisfactory execution of contracts:
Proof of Satisfactory Execution
Bidder must submit: Certificates of Proof of Satisfactory Execution for contracts executed in similar assignments within the last five years.Evaluation Criteria:Proof is provided for contracts executed within the last five years.The contracts are demonstrably "similar assignments."Clear proof of satisfactory execution (e.g., completion certificates, client testimonials) is provided for each contract.The average budgetary size of the demonstrated contracts is a minimum of ETB 300,000,000. If only one contract is submitted, its value must be at least this minimum. (Ref: Certificates of satisfactory execution of contracts) - • Memorandum Association: Bidder must submit: A complete copy of the company's Memorandum of Association.Evaluation Criteria:All pages and sections of the Memorandum of Association are present and legible.The document confirms the legal existence and foundational details of the bidding entity.The company name aligns with the bidding entity. (Ref: Memorandum Association)
- •Article of Association: Bidder must submit: A complete copy of the company's Article of Association.Evaluation Criteria:All pages and sections of the Article of Association are present and legible.The document confirms the legal status and internal governance of the bidding entity.The company name aligns with the bidding entity. (Ref: Article of Association)
- •Adherence to Standards::
All materials, workmanship, testing, and construction methods shall strictly comply with the latest applicable editions of AASHTO, ASTM, BS, SANS, and ERA Standard Technical Specifications (2013), ERA Flexible Pavement Design Manual (2013), and Asphalt Institute Mix Design Method (MS2), as specified.
(Ref: Adherence to Standards:) - •Equipment & Personnel:
Availability of adequate, well-maintained, and calibrated equipment, and deployment of qualified and experienced technical personnel.
(Ref: Equipment & Personnel)
LegalQualification
- •Conflict of interest :
No conflict of interest as described in ITB Clause 4.3
(Ref: 4.3) - •Form Data on Joint Ventures:
In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
(Ref: 4.1) - •Bidder Nationality:
Nationality in accordance with ITB Sub-Clause 4.2
(Ref: Sub-Clause 4.2)
FinancialQualification
- •Average annual turnover:
The Bidder must demonstrate an average annual turnover of at least ETB 1,000,000,000 one Billion Ethiopian Birr over the last three (3) consecutive years. Bidders shall provide verifiable financial statements or audit reports to substantiate this claim.
(Ref: -) - •External Audit Reports: Bidder must submit: External audit reports (not financial statements) certified by an independent auditor for the past three (3) consecutive years.Evaluation Criteria: The submitted documents are verifiable audit reports, distinct from financial statements.Each report is certified by a genuinely independent auditor.For Ethiopian bidders, the reports must be prepared by certified auditors, not by an accountant or accounting firm.The reports cover the last three consecutive fiscal years from the bid submission date.Auditor's stamps, signatures, and contact information are present. (Ref: -)
- •Submission of Financial Statements:
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria
(Ref: -)
Bid Security
Amount: 200000 ETB
Foreign Bidders Form: Bank/Wire Transfer, Bank_Guarantee
Local Bidders Form: Bank/Wire Transfer, Bank_Guarantee
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