Tender T-03: Procurement of Asphalt Bitumen, Grades 60/70 , 80/100 and Mc -30
Ethiopian Roads Administration
Tender Information
| Title | Tender T-03: Procurement of Asphalt Bitumen, Grades 60/70 , 80/100 and Mc -30 |
| Description | Tender T-03: Procurement of Asphalt Bitumen, Grades 60/70 , 80/100 and Mc -30 |
| Procuring Entity | Ethiopian Roads Administration |
| Reference No | ERA-NCB-G-0005-2018-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2025-09-05 10:00:00 |
| Invitation Date | 2025-08-25 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Ras Abebe Aregay, Room 103 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115530423 Email: eragoodsp@gmail.com |
| Mailing Address: | P.O. Box 1770, Postal Code: 1000 |
LegalQualification
- •Conflict of interest :
No conflict of interest as described in ITB Clause 4.3
(Ref: 4.3) - •Bidder Nationality :
Nationality in accordance with ITB Sub-Clause 4.2
(Ref: 4.2) - •Form Data on Joint Ventures:
In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
(Ref: 4.1)
TechnicalQualification
- •Manufacturer's Quality and Safety Certifications:
• Manufacturer's Quality and Safety Certifications: Bidder MUST submit authentic and valid Manufacturer's Quality and Safety Certifications from accredited international bodies like ISO, CE, ASTM, DIN, JIS, TUV, or equivalent, for the offered product. The certificates MUST include certificate numbers and the address of the accreditation body.
(Ref: Manufacturer's Quality and Safety Certifications) - •Major relevant contracts successfully completed :
Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS
(Ref: 37.4 (b). ) - •Submission of Certificates of satisfactory execution of contracts :
Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3
(Ref: 37.4 (c). ) - •Submission of Descriptive technical literature :
Bidder has to submit Descriptive technical literature in accordance with ITB Clause 17
(Ref: 17 & 37.4 (d)(i) ) - •Submission of Manufacturer Authorization Letter :
Bidder has to submit Manufacturer Authorization Letter in accordance with ITB Clause 5.6
(Ref: 5.6 & 37.4 (d) (iii) ) - •Submission of Delivery and Completion Schedule :
Bidder has to submit Delivery and Completion Schedule presented as per template in Section 6, Statement of Requirements
(Ref: 37.4 (e) ) - •Completion of Technical Specification + Technical Offer+ Compliance Sheet Form:
Bidder has to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements and submit the following mandatory attachments
(Ref: 37.4 (d). ) - •Origin of the Goods and Related Services offered:
Certificate of Origin:Bidder MUST submit a Certificate of Origin, providing documentary evidence certifying the country of origin of the goods being offered.
(Ref: 37.4 (a). ) - •Signed & stamped Copies of Technical Specification Compliance Sheet :
Bidders must submit Signed & stamped Copies of Technical Specification Compliance Sheet and must write Clause-by-clause commentary to the entire specification requirement.
(Ref: Signed & stamped Copies of Technical Specification Compliance Sheet ) - •PROPERTIES SAMPLING AND TESTING (Fundamental):
The entire required asphalt grade designated shall conform to the specification requirements shown in the table 1, 2, 3, 4&5 and the final confirmation tests will be carried out in locally available certified laboratory in Addis Ababa after delivery.
(Ref: PROPERTIES SAMPLING AND TESTING (Fundamental)) - •MANUFACTURE:
The asphalt cement shall be prepared by the refining of crude petroleum by suitable methods.
It shall not show separation or curdling prior to use,
Shall not foam when heated to the application temperature;
The asphalt shall be homogeneous throughout the packing
(Ref: MANUFACTURE) - • MANUFACTURE:
The asphalt shall show no separation or curdling prior to use.
It shall not foam when heated to the application temperature.
It shall be homogeneous throughout the packing.
(Ref: MANUFACTURE) - •WARRANTY:
Asphalt to be supplied shall be of the most recent manufacture/production, non-recycled. (not more than 6 month) The asphalt to be supplied shall not be more than 6 months old from date of manufacture when shipped
The bidder must also guarantee to replace
Consignment found not to conform with stipulated ASTM or AASHTO standards.
Consignment not properly packed as required under clause 6 "packing".
The bidder also guarantees to replace free of charge if the asphalt fails by reason of defective material or product within twelve (12) months from date of receipt of the goods at the final destination.
(Ref: WARRANTY) - •Signed & Stamped Copies of Technical Specification Requirement:
Bidder MUST submit signed and stamped copies of the entire Technical Specification Requirement document, including a clause-by-clause commentary to the entire specification requirement
(Ref: Signed & Stamped Copies of Technical Specification Requirement) - •Signed & Stamped Anti-Bribery Pledge Forms:
Bidder MUST submit signed and stamped Anti-Bribery Pledge Forms, including an Anti-Bribery/Corruption Declaration confirming their commitment to ethical business practices.
(Ref: Signed & Stamped Anti-Bribery Pledge Forms) - •Memorandum Association:
Bidder MUST submit a copy of their Memorandum Association.
(Ref: Memorandum Association) - •Article of Association:
Bidder MUST submit a copy of their Article of Association
(Ref: Article of Association) - •Equivalent value for the Average Minimum Contract Size:
Bidder must submit certificates of Proof of Satisfactory Execution for contracts they have executed in similar assignments within the last two years of one Contract, with a minimum average budgetary size of 100,000,000 (One Hundred Million) Ethiopian Birr.
(Ref: Equivalent value for the Average Minimum Contract Size) - •Written Power of Attorney of the Signatory of the Bid:
Bidder MUST submit a written power of attorney of the signatory of the bid, granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company .
(Ref: Written Power of Attorney of the Signatory of the Bid) - •SCOPE:
It is the intent of these specifications, whether or not specifically mentioned here in, to describe:
Medium curing cut back asphalt MC 30
Penetration graded asphalt cement 60-70 and 80-100
To be used in the high way pavement and treatment of road surfaces.
(Ref: SCOPE) - •SAMPLING AND TESTING:
It shall be confirmed to AASHTO or ASTM relevant standards shown in the 1, 2, 3, 4, 5, 6 &7
The bidder shall be committed to accept testing of their bitumen here in Addis Ababa.
(Ref: SAMPLING AND TESTING) - •PROPERTIES:
The entire required asphalt grade designated shall conform to the specification requirements shown in the table 1, 2, 3, 4, 5,6 and 7
(Ref: PROPERTIES) - •WARRANTY (Fundamental):
The bidder must guarantee that the asphalt included in the offer shall be non-recycled, unused of high quality and of most recent manufactured production and should further warrant that, the asphalt to be supplied shall meet the technical specification requirements specified herein in conformity with international standards (i.e. AASHTO and/or ASTM).
The bidder shall also guarantee to replace free of charge (including cost of transport, labour and other expenses incurred there of up to ERA warehouse or to the work site), to any of the consignment found not to conform with these international standards stipulated herein and not properly packed as described above under clause 5"PACKING" within the warranty period.
The bidder guarantees that this grade of asphalt for use in road construction, maintenance and treatment pavements is of the required quality. The bidder should also guarantee to replace free of charge if the asphalt fails by reason of defective material or product within twelve (12) months from date of receipt of the goods at the final destination.
(Ref: WARRANTY (Fundamental)) - •Onsite Warranty Letter:
Bidder MUST submit an Onsite Warranty Letter guaranteeing to replace defective parts within the warranty period specified in the tender document at the bidder's cost, including transportation and labor to the worksite in Ethiopia. The letter MUST detail the terms and conditions, the process for rectifying faults, and include any extra warranty period documentation.
(Ref: Onsite Warranty Letter) - •Submission of Descriptive Technical Literature:
Bidder MUST submit the original manufacturer's technical booklet, data sheet, and/or brochure which describes the product specification, characteristics, and test results in detail, including all standard and optional equipment with references to recognized international standards.
(Ref: Submission of Descriptive Technical Literature) - •Certification Letter of Test Result: Bidders must submit Most recent third party quality test result like GEO-CHEM or equivalent (Ref: Certification Letter of Test Result)
- •CERTIFICATION(Fundamental):
The manufacturer of the Asphalt shall certify that the unit bid upon meets the requirements of this specification. A copy of the test results shall accompany such certification with a statement saying that the asphalt in the supply has been sampled & tested in accordance with the standard methods of test of AASHTO and/or ASTM by specifying the type of test with the respective standard of type codes. Such certification shall also indicate the date of testing after the floating of this tender and shall be signed & stamped by an authorized agent of the formulator or manufacturer.
(Ref: CERTIFICATION(Fundamental)) - •SPECIFICATION WAIVER:
The right is reserved by the Ethiopian Roads Authority to waive compliance on any of these specifications and make awards based upon its best interests.
(Ref: SPECIFICATION WAIVER) - •Bid Security: All bidders are required to submit Bid Security amount of 200,000 (Two Hundred Thousand) Ethiopian Birr.Bidder MUST submit the bid security in hardcopy to the designated address before the bid submission deadline, using the form attached in this bidding document in the name of Ethiopian Roads Administration.The bid security MUST be an unconditional bid security in the form of a CPO (Certified Payment Order), Bank Guarantee, or Bid Bond. (Ref: Bid Security)
FinancialQualification
- •Submission of Financial Statements:
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria
(Ref: 15.2 (a)) - •Documents proofing bidder financial standing:
Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)
(Ref: 37.5 (b). ) - •External Audit Reports:
Bidder MUST submit external audit reports (not financial statements) certified by an independent auditor for the last Two (2) Years. For Ethiopian Bidders, the audit reports MUST be prepared by certified auditors (not accountants or accounting firms).
(Ref: External Audit Reports) - •Average annual turnover :
Bidders need to demonstrate an average annual turnover of at least this amount, usually over the least two years, to meet this financial qualification criterion must be an average of 200,000,000.00 ETB
(Ref: 37.5 (c). )
Bid Security
Amount: 200000 ETB
Foreign Bidders Form: Bank/Wire Transfer, Bank_Guarantee
Local Bidders Form: Bank/Wire Transfer, Bank_Guarantee
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