Design, Supply, Installation, Testing, and Commissioning of Solar PV System for Jinka University
Jinka University
Tender Information
| Title | Design, Supply, Installation, Testing, and Commissioning of Solar PV System for Jinka University |
| Description | Design, Supply, Installation, Testing, and Commissioning of Solar PV System for Jinka University |
| Procuring Entity | Jinka University |
| Reference No | JKU-NCB-G-0013-2018-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2025-12-06 16:00:00 |
| Invitation Date | 2025-11-21 23:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Jinka University, Room 107 Jinka, Ethiopia |
| Contact Details: | Tel: +251 912420661 Email: basorc19@gmail.com |
| Mailing Address: | P.O. Box 165, Postal Code: - |
TechnicalQualification
- •Technical Qualification:
i. Bidders must have at least Electromechanical contractor Grade one – (1)
ii. The relevant professional practice certificate should be issued by Ethiopian Petroleum and Energy Authority (P.E.A) for Electronechanical grade 1 license, renewed for 2017 E.C .
(Ref: ITB) - •Technical Qualification:
- The bidder must have relevant work experience in solar power system projects, executed from January 2021 up to the date of tender opening. This means the bidder must have successfully completed at least two projects during this specified period.
(Ref: ITB) - •Site assessment:
Site assessment
The bidder must attach signed Site visit form given from client, received within five (5) days of bid announcement
(Ref: 4.2) - •General Experience:
General Electromechanical Experience:
More than 5 years firm experience in any electro mechanical works as Contractor.
(Ref: 4.1) - •ከአምራቹ የተሰጠ የአቅራቢነት የውክልና ደብዳቤ :
በአንቀጽ 5.6 መሠረት እንደአስፈላጊነቱ ተጫራቹ ከአምራቹ የተሰጠ የአቅራቢነት የውክልና ደብዳቤ ሲቀርብ
(Ref: የ.ተ.መ 37.4(መ)(iii)) - •የዕቃዉ ሥሪት ሀገር መነሻ:
ተጫራቹ የጨረታ ማስረከቢያ ቅፅ በሚፈቅደው መሠረት የዕቃዎቹንና ተያያዥ አገልግሎቶቹን መነሻ ሀገር ከየት እንደሆነ መግለፅ አለበት::
(Ref: የ.ተ.መ 37.4(ሀ) ) - •የቴክኒክ መግለጫ ፅሑፍ :
በተጫራቾች መመሪያ አንቀጽ 17 መሠረት ተጫራቹ የቴክኒክ መግለጫ ፅሑፍ ካቀረበ፣
(Ref: የ.ተ.መ 37.4(መ)(i)) - • Specific Experience: :
Specific Experience:
Have executed Solar project work of at least 7 MW in the last 3 years and 10 MW in the last 5 years
(Ref: 4.1) - •Manufacturer Authorization Letter:
Manufacturer Authorization Letter and Standard
Bidders must include manufacturer authorization and datasheets for each items;
Bidders must provide datasheets of each item; and provide Manufacturer’s authorization letter, CE, ISO, and Test report for each item from an authorized institution (accredited laboratory) with their submission.
Bidder has to submit Manufacturer Authorization Letter in accordance with ITB Clause 5.6
(Ref: 5.6) - •Material brand Name:
Material brand Name
The bidders Must specify material brand name, model, manufacturer company name and origin of country.
(Ref: 4.3) - •Certificates of satisfactory execution of contracts:
Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3
(Ref: 16.3) - •Origin of the Goods and Related Services offered:
Bidder has to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered
(Ref: 16) - •History of non-performing contracts:
Non-performance of a contract did not occur within the last 5 years prior to the deadline for Bid submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted Bidder Should submit his supportive evidence.
(Ref: 4....2) - •Pending litigation:
All pending litigation shall in total not represent more than 10 percent of the Bidder's net worth and shall be treated as resolved against the Bidder. Bidder Should submit his supportive evidence A consistent history of litigation or arbitration awards against the Applicant or any partner of a Joint Venture may result in disqualification.
(Ref: 4.2) - •Warranty offered:
Warranty offered
At the time of contract execution, the Contractor must provide warranties and guarantees for the PV installation. Bid respondent shall fully define in its document the warranty offered.
Bidders must meet warranty requirements with the following:
I. System and annual energy performance warranty:
Ø The bidder should provide the warranty for the system and energy performance for One year (1year)
Ø Should any faults arise, this warranty shall be covered for the necessary component replacement free of charge for full functionality to be restored within seven (7) working days.
Ø Should any faults arise, this warranty shall be covered for the necessary maintenance free of charge for one (1) year.
(Ref: 16.3) - •Training:
Knowledge transfer and Experience sharing (Training)
Bidders must facilitate knowledge transfer and experience sharing from solar PV manufacturers
for 2 (two) trainees. This requirement includes providing a detailed schedule and location for
factory training sessions. Additionally, bidders are expected to obtain a letter of acceptance from
the manufacturer, confirming participation in the training. This letter should be addressed to the
Contractor and must reference Jinka University, along with its procurement number and Lot
Number for this specific contract
(Ref: 4.1)
LegalQualification
- •Power of Attorney:
Valid power of attorney signed by the authorized personnel shall be submitted.
(Ref: 4.1) - •Conflict of Interest:
No conflict of interest as described in ITB Clause 6.
(Ref: 6) - •የጥቅም ግጭት:
በተጫራቾች መመሪያ ንዑስ አንቀጽ 4.3 መሠረት ተጫራቹ የጥቅም ግጭት የሌለበት መሆኑ ሲታወቅ፣
(Ref: የ.ተ.መ 37.2(ለ)) - •manfacturor authorization letter for all items:
manfacturor authorization letter for all items
(Ref: የ.ተ.መ 37.2(ረ)) - •Valid trade license and business organization registration certificate:
Having been submitted valid trade license or business organization registration certificate issued by the country of establishment in accordance with ITB Clause 4.6
Grade 1 - Electro mechanical License
Bidders must provide original certificate of Electro mechanical license to the university’s procurement office with-in 5 (five) days of bid opening.
(Ref: 4.6) - •Grade 1 - Electro mechanical License and competency certificate:
Having attached relevant professional practice certificate for Electronechanical grade 1 license:
local bidders must be registered on eGP and the competency certificate must be issued by
Ethiopian Petroleum and Energy Authority (P.E.A), renewed for 2017 E.C. Bidders must provide
original certificate of the Electro mechanical license to the university’s procurement office with
in 5 (five) days of bid opening
(Ref: 4.1) - •Valid tax clearance certificate:
Having been submitted valid tax clearance certificate issued by the tax authority (Domestic Bidders Only) in accordance with ITB Clause 4.6
(Ref: 4.6) - •Form Data on Joint Ventures:
In the case of a bid submitted by a joint venture (JV), the Bidder has to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
(Ref: 4.1) - •Nationality:
Nationality in accordance with ITB Clause 4.2.
(Ref: 4.2) - •VAT registration certificate:
Having been submitted VAT registration certificate issued by the tax authority (in case of contract value of Birr 100,000.00 and above) in accordance with ITB Clause 4.6.
(Ref: 4.6.)
FinancialQualification
- •አመታዊ አማካይ የገቢ መጠን :
በክፍል 3 የጨረታ ግምገማ ዘዴና መስፈርቶች በተመለከተው መሰረት የተጫረቹ አመታዊ አማካይ የገቢ መጠን መ/ቤቱ በጨረታ ዝርዝር መረጃ ሰንጠረዥ ከተጠቀሰው አንጻር ሲታይ ካላነሰ
(Ref: የ.ተ.መ 37.5 (ሐ)) - •የፋይናንስ አቅሙን የሚያሳዩ ሌሎች ማረጋገጫ ሰነዶች :
በጨረታ ዝርዝር መረጃ ሠንጠረዥ ንዑስ አንቀጽ 15.2 (ለ) መሠረት ተጫራቹ የፋይናንስ አቅሙን የሚያሳዩ ሌሎች ማረጋገጫ ሰነዶች ሲያቀርብ
(Ref: የ.ተ.መ 37.5 (ለ)) - • በኦዲተር የተረጋገጠ የፋይናንስ ማረጋገጫ :
በጨረታ ዝርዝር መረጃ ሠንጠረዥ ንዑስ አንቀጽ 15.2 (ሀ) እና በክፍል 3 የግምገማ ዘዴና መስፈርቶች በተመለከተው መሠረት ተጫራቹ በተመሰከረለት ኦዲተር የተረጋገጠ የፋይናንስ ማረጋገጫ ሲያቀርብ
(Ref: የ.ተ.መ 37.5 (ሀ)) - •Average Annual Turnover:
The average annual turnover calculated as total certified payments received for contracts in progress or completed within the last years must exceed times the amount of the financial proposal of the Bid;
(Ref: 15) - •Historical Financial Performance:
Submission of audited balance sheets and other financial statements as required in the BDS Clause 15.2(b), for the last five years to demonstrate the current soundness of the Bidder's financial position and its prospective long-term profitability
(Ref: 15.2(b),)
ProfessionalQualification
- •የፕሮፌሽናልነት (የሙያ ብቃት) ማስረጃ :
በጨረታ ዝርዝር መረጃ ሠንጠረዡ ንዑስ አንቀጽ 4.6 (ለ) (iv) ተጠይቆ ከሆነ ተጫራቹ ተዛማጅነት ያለው የፕሮፌሽናልነት (የሙያ ብቃት) ማስረጃ ማቅረብ ከቻለ፣
(Ref: የ.ተ.መ 37.3(ሀ)) - •. Historical Financial Performance:
Submission of audited balance sheets and other financial statements as required in the BDS Clause 17, for the past Five years 2012-2016 EFY to demonstrate the current soundness of the Bidder's financial position and its prospective long-term profitability. Audited Financial Report shall show that the Bidder is free from insolvency company profitability.
The audited report must be original or authenticated. Annual financial statements shall be prepared by Certified external Auditor whose legality has been verified by Concerned government body.
(Ref: ITB) - •Number of staff:
At least 9 (Nine) staff currently working for the applicant. The bidder shall provide supporting document (i.e. employment agreement document, payroll for the staff that indicates its financial payment for the last three months) so that it will confirm that the above staff are indeed working for the Contractor.
(Ref: ITB3) - •History of non-performing contracts:
Non-performance of a contract did not occur within the last 5 years prior to the deadline for Bid submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted Bidder Should submit his supportive evidence.
(Ref: ITB3) - •Pending litigation:
All pending litigation shall in total not represent more than 10 percent of the Bidder's net worth and shall be treated as resolved against the Bidder. Bidder Should submit his supportive evidence A consistent history of litigation or arbitration awards against the Applicant or any partner of a Joint Venture may result in disqualification.
(Ref: ITB3) - •Site assessment:
The bidder must attach signed Site visit form given from client, received within five (5) days of bid announcement
(Ref: ITB) - •Number of staff:
At least 9 (Nine) staff currently working for the applicant. The bidder shall provide supporting document (i.e. employment agreement document, payroll for the staff that indicates its financial payment for the last three months) so that it will confirm that the above staff are indeed working for the Contractor.
(Ref: 37.3 (b)) - •Material brand Name:
The bidders Must specify material brand name, model, manufacturer company name and origin of country.
(Ref: ITB ) - •Personnel for the key positions:
Among the staff mentioned in Sub-Clause, Bidder must demonstrate that it will have the personnel for the key positions that meet the following requirements
(Ref: 37.3 (c))
PerformanceQualification
- •Add Performance Qualification :
- The bidder must have relevant work experience in solar power system projects, executed from January 2021 up to the date of tender opening. This means the bidder must have successfully completed at least two projects during this specified period.
(Ref: ITB)
Bid Security
Amount: 500000 ETB
SME Bid Security Form: Bank_Guarantee, CPO, Letter_from_Small_and_Micro_Enterprise
Foreign Bidders Form: Bank_Guarantee, Bank/Wire Transfer, CPO
Local Bidders Form: CPO, Bank_Guarantee, Bank/Wire Transfer
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