Procurement of MoND Head Office Compound Construction Work(GS 2018)
Ministry of Defense
Tender Information
| Title | Procurement of MoND Head Office Compound Construction Work(GS 2018) |
| Description | Procurement of MoND Head Office Compound Construction Work(GS 2018) |
| Procuring Entity | Ministry of Defense |
| Reference No | MOD-NCB-W-0507-2018-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2025-12-16 14:00:00 |
| Invitation Date | 2025-11-26 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | torehayeloche, Room 4th Addis Abeba, Ethiopia |
| Contact Details: | Tel: +251 113172009 Email: abayineheleyew@yahoo.com |
| Mailing Address: | P.O. Box 1373, Postal Code: 1373 |
LegalQualification
- •valid business license : Bidder has to submit valid business license indicating the stream of business in which the Bidder is engaged, in accordance with ITB Clause 4.5(b)(i); (Ref: ITB 37.2)
- • Beneficial Ownership Disclosure Form : In case of Partnerships, Consortium or Joint Ventures, the bidder submit a separate Beneficial Ownership Disclosure Form for each member; disclose at least one of the following: -1) Directly or indirectly holding 10% or more of the shares. 2) Directly or indirectly holding 10% or more of the Voting Rights or3) Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the consultant or 4) Whether a person directly or indirectly exercises significant influence or control over the Company (tendered) (Ref: ITB 37.2(k))
- •JV agreement: In the case of a bid submitted by a Partnership, Consortium or a joint venture (JV), the Bidder has to submit the Form Data on Partnership, Consortium or Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form Partnership, Consortium or Joint Venture, including a draft agreement, in accordance with ITB Clause 4.1. (Ref: ITB 37.2 (i))
- •valid tax clearance certificate : Bidder has to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4.5(b)(iii). (Ref: 37.2(h))
- •VAT registration certificate: Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.5(b)(ii)), in accordance with ITB Clause 4. 5(b)(ii).; (Ref: ITB 37.2(g))
- •Debarment: Bidder has not been debarred by a decision of the Public Procurement and Property Administration Authority from participating in public procurements for breach of its obligation under previous contracts, in accordance with ITB Clause 4.3; (Ref: ITB 37.2(e))
- •Nationality: Bidder does have nationality in accordance with ITB Clause 4.2. (Ref: ITB 37.2(a))
- •conflict of interest: Bidder is found to have a conflict of interest as described in ITB Clause 6; (Ref: ITB 36.2(b))
- •Business organization Registration certificate: Bidder has to submit business organization registration certificate in accordance with ITB Clause 4.5(c). (Ref: ITB 37.2(f))
FinancialQualification
- •Financial Resources:
The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the cash-flow requirement.
(Ref: ITB 37.5 (a)) - •Annual Turnover:
The Peak annual turnover calculated as total certified construction work payments received for contracts in progress or completed within the past Five years.
(Ref: ITB37.5(d)) - •Historical Financial Performance:
Submission of audited balance sheets and other financial statements as required in the BDS Clause 17, for the past [insert number of years] years to demonstrate the current soundness of the Bidder's financial position and its prospective long-term profitability.
(Ref: ITB 37.5 (b))
TechnicalQualification
- •Pending litigation:
All pending litigation shall in total not represent more than ,,,, [insert required percent] percent of the Bidder’s net worth and shall be treated as resolved against the Bidder.
(Ref: ITB 37.4(e)) - •History of non-performing contracts:
Non-performance of a contract did not occur within the last [insert required number of years] years prior to the deadline for Bid submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted
(Ref: ITB 37.4(d)) - •Bidder Certification of Compliance Form:
Bidder has failed to provide in the Bidder Certification of Compliance Form information about contracts similar to the proposed Works in the number, value, and period
(Ref: ITB 37.4(c)) - •Specific Experiance: Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3 with a budget of at least,,, that of this contract. (Ref: ITB 37.4(b))
- •General experience:
General experience in Construction Sector as Contractor, Subcontractor and Joint Venture Minimum ----- years' experience,
(Ref: ITB 37.4) - •major relevant contracts successfully completed :
Bidder has failed to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed
(Ref: ITB 37.4 (a))
ProfessionalQualification
- •CVs of the Professional staffs: Bidder has failed to provide CVs of the Professional staff signed by the staff themselves or by the authorized representative of the Professional Staff. (Ref: ITB 37.3)
- •personnel for the key positions:
Bidder has to demonstrate in its Technical Proposal that it will have the personnel for the key positions that meet requirements
(Ref: ITB 37.3 (c)) - •information related to its professional qualification and capability: Bidder has to provide in the Bidder Certification of Compliance Form information related to its professional qualification and capability for the period specified in the BDS Clause 15.1; (Ref: ITB 37.3(b))
- • professional practice certificates: Bidder has to submit relevant professional practice certificates, if required in BDS Clause 4.5(b)(iv). (Ref: ITB 37.3(a))
Bid Security
Amount: 1800000 ETB
SME Bid Security Form: Bank_Guarantee
Foreign Bidders Form: Bank_Guarantee
Local Bidders Form: Bank_Guarantee
Terms and Conditions
This section, read in conjunction with Section 1, Instructions to Bidders and Section 2, Bid Data Sheet, contains all the factors, methods and criteria that the Public Body shall use to evaluate a bid and determine whether a Bidder has the required qualifications. No other factors, methods or criteria shall be used. The Bidder shall provide all the information requested in the forms included in Section4, Bidding Forms.
The Bids shall be examined to confirm that all documentary evidence establishing the Bidders' qualifications requested in ITB Clause 22 have been provided;
After confirming the Bids comprise all mandatory documentary evidence establishing the Bidder's qualification the Public Body will rule on the legal, technical, professional, and financial admissibility of each bid, classifying it as compliant or non-compliant with qualification requirements set forth in the Bidding Documents;
A. Legal, Professional, Technical, and Financial Qualification Criteria
The following qualification criteria will be applied to Bidders:
FACTOR CRITERIA
Requirement Bidder Documentation Required
Single Entity Joint Venture, Consortium or Association
All Partners Combined Each Partner At Least One Partner
1. Legal Qualification of the Bidder
1.1. Nationality Nationality in accordance with ITB Clause 4.2. Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet
1.2. Conflict of Interest No conflict of interest as described in ITB Clause 6. Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet
1.3. Registration in the FPPA's Suppliers List Having been registered in the Public Procurement and Property Administration Agency's Suppliers List in accordance with ITB Clause 4.7. Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet
1.4. Debarred by decision of the FPPA Not having been debarred by decision of the Public Procurement Agency from participating in public procurements for breach of its obligation under previous contracts in accordance with ITB Clause 4.3. Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet
1.5. Valid trade license or business organization registration certificate Having been submitted valid trade license or business organization registration certificate issued by the country of establishment in accordance with ITB Clause 4.6. Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet with attachments
1.6. VAT registration certificate Having been submitted VAT registration certificate issued by the tax authority (in case of contract value of Birr 100,000.00 and above) in accordance Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet with attachments
FACTOR CRITERIA
Requirement Bidder Documentation Required
Single Entity Joint Venture, Consortium or Association
All Partners Combined Each Partner At Least One Partner
with ITB Clause 4.6.
1.7. Valid tax clearance certificate Having been submitted valid tax clearance certificate issued by the tax authority (Domestic Bidders Only) in accordance with ITB Clause 4.6. Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet with attachments
1.8. Government Owned Entity Compliance with conditions of ITB Clause 4.4. Must meet requirement Must meet requirement Must meet requirement n/a Bidder Certification of Compliance with attachments
2. Professional Qualifications and Capability of the Bidder
2.1. Number of staff At least 5 staff currently works for the Bidder. Bidder Certification of Compliance with attachment. Must meet requirement Must meet requirement n/a n/a Bidder Certification of Compliance
2.2. Personnel for the key positions Among the staff mentioned in Sub-Clause 2.1
Bidder must demonstrate that it will have the personnel for the key positions that meet the following requirements; (Please see Qualifications and competence of the key professional staff engaged in the works under Point Rate Technical Evaluation) Point rate requirement Proportional point rate requirement n/a n/a Technical Proposal Form PER 1 with attachments
3. Technical Qualifications, Competence, and Experience of the Bidder
3.1. General experience The Bidder has successfully completed at least Three 3/ (for Local Contractors) and 4 for Joint Venture Contractors)
contracts/Projects with a budget (final contract) of at least 120 million in the past five years. The General Experience shall be in the construction sector and the Bidder has successfully completed at least the above mentioned no of contracts/Projects. Point rate requirement Proportional point rate requirement n/a n/a Technical Proposal Form PER 1 with attachments
3.2. Specific experience The Bidder has successfully Participated as prime local contractor, management contractor, partner in a joint venture, or subcontractor; in at least One similar Road construction contract/project of similar nature and complexity within the last Must meet requirement Must meet requirement for all characteristics n/a Must meet requirement for one characteristic Bidder Certification of Compliance with attachments
FACTOR CRITERIA
Requirement Bidder Documentation Required
Single Entity Joint Venture, Consortium or Association
All Partners Combined Each Partner At Least One Partner
five/5 years, with a value of at least ETB 60 million. The project must be at least 70% completed. The Bidder must submit successful oi substantial completion testimonials and certificates from the project employers stating the duration, cost & the above stated criteria of the project.
Whenever needed the public body will request the contractor to submit contract agreement, payment certificates and other relevant documents. Failure to do so may result in automatic rejection.
3.3. History of non-performing contracts Non-performance of a contract did not occur within the last 5 years prior to the deadline for Bid submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted. Must meet requirement by itself or as partner to past or existing JV n/a Must meet requirement by itself or as partner to past or existing JV n/a Bidder Certification of Compliance
3.4. Pending litigation All pending litigation shall in total not represent more than 10 percent of the Bidder’s net worth and shall be treated as resolved against the Bidder. Must meet requirement by itself or as partner to past or existing JV n/a Must meet requirement by itself or as partner to past or existing JV n/a Bidder Certification of Compliance
3.5. Equipment for the implementation of the contract The Bidder must demonstrate that it will have available for the implementation of the contract the following equipment listed hereafter: as per section
3 evaluation methodology and criteria Point rate requirement Point rate requirement n/a n/a Technical Proposal with attachments
FACTOR CRITERIA
Requirement Bidder Documentation Required
Single Entity Joint Venture, Consortium or Association
All Partners Each At Least One
Combined Partner Partner
4. Financial Standing of the Bidder
4.1. Historical Financial Performance Submission of balance sheets audited by a Chartered Certified Auditor and other financial statements as required in the BDS Clause 17, for the last five/5/ years to demonstrate the current soundness of the Bidder's financial position and its prospective long term profitability. The audited report must be original or authenticated copy. Bidders must attach legal documents of the Chartered Certified Auditor. Must meet requirement n/a Must meet requirement n/a Bidder Certification of Compliance with attachments
4.2. Annual Turnover The annual turnover calculated as total certified payments received for contracts in progress oi completed within the last five years must exceed ETB 100,000,000 (Average) for Local Contractors, ETB 150,000,000 (Average) for Joint Venture of Local Contractors, Point rate requirement Proportional point rate requirement n/a n/a Technical Proposal Form PER 1 with attachments
4.3. Financial
Resources The Bidder must demonstrate access to, or availability of, financial resources equivalent to ETB 15 Million such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the following cash flow requirement: Must meet requirement Must meet requirement Must meet 50% of the requirement Must meet 50% of the requirement Bidder Certification of Compliance with attachments
B. Evaluation of Bids
1. Determining the Successful Bid
According to the methodology defined in the Public Procurement Proclamation and Directive the Public Body shall select the successful Bid by applying the following method:
A. The Bid that is found to be substantially responsive to the professional, technical, and financial qualification requirements, technically
compliant in relation to the technical specifications, and with the lowest price.
B. □ The Bid that is found to be substantially responsive to the professional, technical, and financial qualification requirements, technically compliant in relation to the technical specifications, and with the lowest evaluated bid. The lowest evaluated Bid shall be the bid offering better economic advantage ascertained on the basis of factors affecting the economic value of the bid.
A. The Bid with the Lowest Price
A.1 The bids shall be examined to confirm that all documentary evidence establishing the Bidders' qualifications requested in ITB Clause 23 have been provided.
A.2 After confirming the bids comprise all mandatory documentary evidence establishing the Bidder's qualification the Public Body will rule on the legal, technical, professional, and financial admissibility of each bid, classifying it as compliant or non-compliant with qualification requirements set forth in the Bidding Document.
A.3 The Public Body will then analyze the bids' technical conformity in relation to the technical specifications, classifying them technically compliant or non-compliant.
A.4 The Public Body shall continue evaluation of Bids that have been determined to be substantially responsive with rectification of nonconformities and omissions in bids, if any.
A.5 The Public Body shall examine all Bids to ascertain whether there are any arithmetic errors in computation and summation. The Public Body shall notify Bidders on adjusted calculation errors and request bidders to confirm that they accept the correction of the calculation error within the time limit of three days from the receiving of the notification.
A.6 The Public Body shall award of the contract the Bidder whose Bid has been determined to be substantially responsive to the Bidding Documents and with the lowest price.
B. Determining the Lowest Evaluated Bid Offering the Best Economic Advantage
2. Evaluation of the Technical Proposal
2.1 Provided all mandatory legal, professional, technical, and financial requirements have been met all technically compliant Bids shall be evaluated and scored using the two-stage bid evaluation and scoring method. In accordance with ITB Clause 38.3(f), the Public Body's
2.2 evaluation of the Bid will take into account, in addition to the bid price, the following technical evaluation criteria in order of their importance and their proportional weight in the total system of evaluation, as specified below:
(a). The technical evaluation criteria and their weighting points that indicate their level of importance are determined, as follows:
Priority Name of criteria Passed/ failed
1 1.Bidder's previous general and specific experience in the construction industry.
Completed projects or (successful Project at hand with 70% and above project progress) in the past Five years (Previous Company experience in construction and on similar projects)
2-Adequacy of Technical Proposal in responding to the Schedule of Requirements:
2 (a) Technical capacity to mobilize equipment and personnel (Mobilization methodology, Key personnel’s mobilization methodology, Safety and Environmental friendly approach).
(b) Specific Technical approach and methodology (Site visit , appreciation, work methodology)
(c) Work plan and scheduling (detailed Work Schedule, man power Schedule, material schedule, equipment schedule and financial cash flow).
Financial cash flow shall not indicate the bid price directly or indirectly. Therefore use the percentage figure instead of direct quote.
(d) Organization and staffing (organization structure, site organization)
Priority Name of criteria Passed/failed
3 Equipment for the implementation of the contract
Proposals for the timely acquisition (owned) of the following essential equipment: the key items of equipment should in full working order, and must demonstrate that, based on known commitments; they will be available for use in the proposed contact. The equipment list should be reflected in the equipment delivery schedule when preparing a methodology. For own equipment attach invoice and verifying ownership documents/ renewed. The Bidder must own a list of equipment in full working order of the following essential major equipment for the execution of the Contract. The Bidder should provide proper and acceptable evidence for ownership of equipment. Renewed trade license as well as ownership certificates /libres/ receipts/ etc. should be attached. The requirements for Equipment Type,
Detailed Evaluation of Technical Capacity to Mobilize Equipment
No. Equipment Type Capacity Min. No. Required Owner ship Passed or failed
1 Asphalt Paver > 9m paving width and 5m/minute paving speed 1 Owned/leased
1 Grader > 200 horse power 1 owned
2 Double drum Roller > 16 ton 1 owned
3 Wheel loader 2.5 m3 or above 1 owned
4 Compressor >670 m3/min and 16 bar 1 Owned/leased
5 Dump truck 14 m3 4 owned
6 Concrete mixer 750 lit 1 owned
7 Double cap 4WD, 4ppl 1 owned
8 Pneumatic tire Roller > 16 ton 1 owned
Note: The equipment listed in the table above of this Section is indicative of the minimum requirements and are to be used for evaluation purpose of the Bid only. The Selected Bidder will be obliged to deploy all the required equipment and any other equipment not mentioned herein, which might be needed for emergency situations or which might be determined necessary for the proper execution of any part of the contract.
a. Score for equipment owned =100%
b. Score for equipment leased or hired or rented =60%
Priority Name of criteria Passed/failed
4 4-Qualifications and competence of the key professional staff engaged in the works:
Detailed Evaluation of Qualifications and competence of the key professional staff engaged in the works
No. Position Quantity General Experience (years) Specific Experience (years) Qualification (Mandatory otherwise staff will not be considered) Pass/ failed
1. Project Manager
1 12 3 M.Sc./B.Sc. in Civil Engineering, Construction management– having a license of Practicing Professional engineer in highway or Construction management. And BIM- project management certified
2 Construction /site Engineer 1 6 3 B.Sc. in Civil Engineering and in Construction Technology - PE II and above
3 Office Engineer 1 5 3 B.Sc. in Civil Engineering and in Construction related- PE I and above
4 Construction
Forman 2 6 4 Technical School diploma in
building construction - EA II and above
5 Chief Surveyor 1 5 2 BSC in Surveying Technology
6 Pavement/
Material
Engineer 1 5 3 B.Sc. in Civil Engineering PST and above
NOTE:
> The Bidder must have suitably qualified personnel fulfilling the minimum required experience to fill the required positions, and should submit copies of educational testimonials and recommendation of
Priority Name of criteria Passed/failed
work experience from previous employers and renewed professional license evidence including recently signed CV by the professional and certified by the Bidder.
> Besides the required documents for the key professional listed in Table 2, the Bidder should present separate Organization Charts of the proposed key personnel; one for the Site and One for the Head Office establishments. Moreover, qualification will be based on meeting the marking system depicted in the Table above of this Section. The employer reserves the right to accept, reject or waive any variation, deviation or alteration. Variations, deviations or alteration offers and other factors which are in excess of the requirements of the Bidding documents or otherwise result in unsolicited benefits to the Employer shall not be taken into account in Bid evaluation.
> The proposed personnel must be assigned only for this specific project and the following criteria shall be fulfilled:
S Recently signed CVs by the professional herself/himself,
S Attached copies of educational testimonial,
S Attached copies of previous work experience approved by the pervious employers, for current employer or for experience from the bidding contractor, the experience written on the CV will be taken and considered as a valid testimony of work experience.
S Attached copies of professional license renewed for the current bidding period.
S General experience is any practical as well as theoretical work experience (i.e., practitioner, academician, administrative, managerial, expert, support staff, etc. related to the field of engineering/ construction.
S Specific experience is an experience in the field of Asphalt Road construction project and/or infrastructure construction projects in the proposed position.
Priority Name of criteria Pass/ failed
The number of points to be assigned to each of the above positions or disciplines shall be determined considering the following three sub-criteria and relevant percentage weights:
(a) General qualifications Passed/failed
(b) Adequacy for the assignment Passed/failed
(c) Experience in region and language Passed/failed
Total weight: Passed/failed
5 Financial Standing
Balance sheet for the last Five years audited by qualified external auditors showing the soundness of Bidder’s financial position must be attached. External Audited Financial Status or declaration showing the firm’s bankruptcy status in any of the last five years must be attached. A Bidder bankrupt in recent years lose more points than that bankrupt in earlier years with deductions of 5,4.5,4,3.5,3,2.5,2,1.5,1,0.5 for each year from earliest to oldest respectively.
6 Presentation and Completeness of the Proposal (Passed/failed)
Procurement Of Mond Head Office Compound Construction Work(gs 2018)
Terms and condition
1. The bidder should provide Attached all detailed design and BQ
2. understand and fully address technical solution for all requirement and evaluation criteria those are attached.
3. Any bidder is confirmed to be the winner and is obliged to deliver the WORKS he won in full on the contract date from the date of signing the contract.
4. Bidders must be able to complete their winning works at site within 40 days.( Delivery Time 40 days)
5. If the office finds a better method/option, it reserves the right to cancel the tender in whole or in part.
6. The company that has won the tender must not adjust (change) the price and specification, design and BQ in any way during the execution of the contract.
7. If the office finds a better method/option, it reserves the right to cancel the tender in whole or in part.
The Bids shall be examined to confirm that all documentary evidence establishing the Bidders' qualifications requested in ITB Clause 22 have been provided;
After confirming the Bids comprise all mandatory documentary evidence establishing the Bidder's qualification the Public Body will rule on the legal, technical, professional, and financial admissibility of each bid, classifying it as compliant or non-compliant with qualification requirements set forth in the Bidding Documents;
A. Legal, Professional, Technical, and Financial Qualification Criteria
The following qualification criteria will be applied to Bidders:
FACTOR CRITERIA
Requirement Bidder Documentation Required
Single Entity Joint Venture, Consortium or Association
All Partners Combined Each Partner At Least One Partner
1. Legal Qualification of the Bidder
1.1. Nationality Nationality in accordance with ITB Clause 4.2. Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet
1.2. Conflict of Interest No conflict of interest as described in ITB Clause 6. Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet
1.3. Registration in the FPPA's Suppliers List Having been registered in the Public Procurement and Property Administration Agency's Suppliers List in accordance with ITB Clause 4.7. Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet
1.4. Debarred by decision of the FPPA Not having been debarred by decision of the Public Procurement Agency from participating in public procurements for breach of its obligation under previous contracts in accordance with ITB Clause 4.3. Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet
1.5. Valid trade license or business organization registration certificate Having been submitted valid trade license or business organization registration certificate issued by the country of establishment in accordance with ITB Clause 4.6. Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet with attachments
1.6. VAT registration certificate Having been submitted VAT registration certificate issued by the tax authority (in case of contract value of Birr 100,000.00 and above) in accordance Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet with attachments
FACTOR CRITERIA
Requirement Bidder Documentation Required
Single Entity Joint Venture, Consortium or Association
All Partners Combined Each Partner At Least One Partner
with ITB Clause 4.6.
1.7. Valid tax clearance certificate Having been submitted valid tax clearance certificate issued by the tax authority (Domestic Bidders Only) in accordance with ITB Clause 4.6. Must meet requirement Must meet requirement Must meet requirement n/a Bid Submission Sheet with attachments
1.8. Government Owned Entity Compliance with conditions of ITB Clause 4.4. Must meet requirement Must meet requirement Must meet requirement n/a Bidder Certification of Compliance with attachments
2. Professional Qualifications and Capability of the Bidder
2.1. Number of staff At least 5 staff currently works for the Bidder. Bidder Certification of Compliance with attachment. Must meet requirement Must meet requirement n/a n/a Bidder Certification of Compliance
2.2. Personnel for the key positions Among the staff mentioned in Sub-Clause 2.1
Bidder must demonstrate that it will have the personnel for the key positions that meet the following requirements; (Please see Qualifications and competence of the key professional staff engaged in the works under Point Rate Technical Evaluation) Point rate requirement Proportional point rate requirement n/a n/a Technical Proposal Form PER 1 with attachments
3. Technical Qualifications, Competence, and Experience of the Bidder
3.1. General experience The Bidder has successfully completed at least Three 3/ (for Local Contractors) and 4 for Joint Venture Contractors)
contracts/Projects with a budget (final contract) of at least 120 million in the past five years. The General Experience shall be in the construction sector and the Bidder has successfully completed at least the above mentioned no of contracts/Projects. Point rate requirement Proportional point rate requirement n/a n/a Technical Proposal Form PER 1 with attachments
3.2. Specific experience The Bidder has successfully Participated as prime local contractor, management contractor, partner in a joint venture, or subcontractor; in at least One similar Road construction contract/project of similar nature and complexity within the last Must meet requirement Must meet requirement for all characteristics n/a Must meet requirement for one characteristic Bidder Certification of Compliance with attachments
FACTOR CRITERIA
Requirement Bidder Documentation Required
Single Entity Joint Venture, Consortium or Association
All Partners Combined Each Partner At Least One Partner
five/5 years, with a value of at least ETB 60 million. The project must be at least 70% completed. The Bidder must submit successful oi substantial completion testimonials and certificates from the project employers stating the duration, cost & the above stated criteria of the project.
Whenever needed the public body will request the contractor to submit contract agreement, payment certificates and other relevant documents. Failure to do so may result in automatic rejection.
3.3. History of non-performing contracts Non-performance of a contract did not occur within the last 5 years prior to the deadline for Bid submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted. Must meet requirement by itself or as partner to past or existing JV n/a Must meet requirement by itself or as partner to past or existing JV n/a Bidder Certification of Compliance
3.4. Pending litigation All pending litigation shall in total not represent more than 10 percent of the Bidder’s net worth and shall be treated as resolved against the Bidder. Must meet requirement by itself or as partner to past or existing JV n/a Must meet requirement by itself or as partner to past or existing JV n/a Bidder Certification of Compliance
3.5. Equipment for the implementation of the contract The Bidder must demonstrate that it will have available for the implementation of the contract the following equipment listed hereafter: as per section
3 evaluation methodology and criteria Point rate requirement Point rate requirement n/a n/a Technical Proposal with attachments
FACTOR CRITERIA
Requirement Bidder Documentation Required
Single Entity Joint Venture, Consortium or Association
All Partners Each At Least One
Combined Partner Partner
4. Financial Standing of the Bidder
4.1. Historical Financial Performance Submission of balance sheets audited by a Chartered Certified Auditor and other financial statements as required in the BDS Clause 17, for the last five/5/ years to demonstrate the current soundness of the Bidder's financial position and its prospective long term profitability. The audited report must be original or authenticated copy. Bidders must attach legal documents of the Chartered Certified Auditor. Must meet requirement n/a Must meet requirement n/a Bidder Certification of Compliance with attachments
4.2. Annual Turnover The annual turnover calculated as total certified payments received for contracts in progress oi completed within the last five years must exceed ETB 100,000,000 (Average) for Local Contractors, ETB 150,000,000 (Average) for Joint Venture of Local Contractors, Point rate requirement Proportional point rate requirement n/a n/a Technical Proposal Form PER 1 with attachments
4.3. Financial
Resources The Bidder must demonstrate access to, or availability of, financial resources equivalent to ETB 15 Million such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the following cash flow requirement: Must meet requirement Must meet requirement Must meet 50% of the requirement Must meet 50% of the requirement Bidder Certification of Compliance with attachments
B. Evaluation of Bids
1. Determining the Successful Bid
According to the methodology defined in the Public Procurement Proclamation and Directive the Public Body shall select the successful Bid by applying the following method:
A. The Bid that is found to be substantially responsive to the professional, technical, and financial qualification requirements, technically
compliant in relation to the technical specifications, and with the lowest price.
B. □ The Bid that is found to be substantially responsive to the professional, technical, and financial qualification requirements, technically compliant in relation to the technical specifications, and with the lowest evaluated bid. The lowest evaluated Bid shall be the bid offering better economic advantage ascertained on the basis of factors affecting the economic value of the bid.
A. The Bid with the Lowest Price
A.1 The bids shall be examined to confirm that all documentary evidence establishing the Bidders' qualifications requested in ITB Clause 23 have been provided.
A.2 After confirming the bids comprise all mandatory documentary evidence establishing the Bidder's qualification the Public Body will rule on the legal, technical, professional, and financial admissibility of each bid, classifying it as compliant or non-compliant with qualification requirements set forth in the Bidding Document.
A.3 The Public Body will then analyze the bids' technical conformity in relation to the technical specifications, classifying them technically compliant or non-compliant.
A.4 The Public Body shall continue evaluation of Bids that have been determined to be substantially responsive with rectification of nonconformities and omissions in bids, if any.
A.5 The Public Body shall examine all Bids to ascertain whether there are any arithmetic errors in computation and summation. The Public Body shall notify Bidders on adjusted calculation errors and request bidders to confirm that they accept the correction of the calculation error within the time limit of three days from the receiving of the notification.
A.6 The Public Body shall award of the contract the Bidder whose Bid has been determined to be substantially responsive to the Bidding Documents and with the lowest price.
B. Determining the Lowest Evaluated Bid Offering the Best Economic Advantage
2. Evaluation of the Technical Proposal
2.1 Provided all mandatory legal, professional, technical, and financial requirements have been met all technically compliant Bids shall be evaluated and scored using the two-stage bid evaluation and scoring method. In accordance with ITB Clause 38.3(f), the Public Body's
2.2 evaluation of the Bid will take into account, in addition to the bid price, the following technical evaluation criteria in order of their importance and their proportional weight in the total system of evaluation, as specified below:
(a). The technical evaluation criteria and their weighting points that indicate their level of importance are determined, as follows:
Priority Name of criteria Passed/ failed
1 1.Bidder's previous general and specific experience in the construction industry.
Completed projects or (successful Project at hand with 70% and above project progress) in the past Five years (Previous Company experience in construction and on similar projects)
2-Adequacy of Technical Proposal in responding to the Schedule of Requirements:
2 (a) Technical capacity to mobilize equipment and personnel (Mobilization methodology, Key personnel’s mobilization methodology, Safety and Environmental friendly approach).
(b) Specific Technical approach and methodology (Site visit , appreciation, work methodology)
(c) Work plan and scheduling (detailed Work Schedule, man power Schedule, material schedule, equipment schedule and financial cash flow).
Financial cash flow shall not indicate the bid price directly or indirectly. Therefore use the percentage figure instead of direct quote.
(d) Organization and staffing (organization structure, site organization)
Priority Name of criteria Passed/failed
3 Equipment for the implementation of the contract
Proposals for the timely acquisition (owned) of the following essential equipment: the key items of equipment should in full working order, and must demonstrate that, based on known commitments; they will be available for use in the proposed contact. The equipment list should be reflected in the equipment delivery schedule when preparing a methodology. For own equipment attach invoice and verifying ownership documents/ renewed. The Bidder must own a list of equipment in full working order of the following essential major equipment for the execution of the Contract. The Bidder should provide proper and acceptable evidence for ownership of equipment. Renewed trade license as well as ownership certificates /libres/ receipts/ etc. should be attached. The requirements for Equipment Type,
Detailed Evaluation of Technical Capacity to Mobilize Equipment
No. Equipment Type Capacity Min. No. Required Owner ship Passed or failed
1 Asphalt Paver > 9m paving width and 5m/minute paving speed 1 Owned/leased
1 Grader > 200 horse power 1 owned
2 Double drum Roller > 16 ton 1 owned
3 Wheel loader 2.5 m3 or above 1 owned
4 Compressor >670 m3/min and 16 bar 1 Owned/leased
5 Dump truck 14 m3 4 owned
6 Concrete mixer 750 lit 1 owned
7 Double cap 4WD, 4ppl 1 owned
8 Pneumatic tire Roller > 16 ton 1 owned
Note: The equipment listed in the table above of this Section is indicative of the minimum requirements and are to be used for evaluation purpose of the Bid only. The Selected Bidder will be obliged to deploy all the required equipment and any other equipment not mentioned herein, which might be needed for emergency situations or which might be determined necessary for the proper execution of any part of the contract.
a. Score for equipment owned =100%
b. Score for equipment leased or hired or rented =60%
Priority Name of criteria Passed/failed
4 4-Qualifications and competence of the key professional staff engaged in the works:
Detailed Evaluation of Qualifications and competence of the key professional staff engaged in the works
No. Position Quantity General Experience (years) Specific Experience (years) Qualification (Mandatory otherwise staff will not be considered) Pass/ failed
1. Project Manager
1 12 3 M.Sc./B.Sc. in Civil Engineering, Construction management– having a license of Practicing Professional engineer in highway or Construction management. And BIM- project management certified
2 Construction /site Engineer 1 6 3 B.Sc. in Civil Engineering and in Construction Technology - PE II and above
3 Office Engineer 1 5 3 B.Sc. in Civil Engineering and in Construction related- PE I and above
4 Construction
Forman 2 6 4 Technical School diploma in
building construction - EA II and above
5 Chief Surveyor 1 5 2 BSC in Surveying Technology
6 Pavement/
Material
Engineer 1 5 3 B.Sc. in Civil Engineering PST and above
NOTE:
> The Bidder must have suitably qualified personnel fulfilling the minimum required experience to fill the required positions, and should submit copies of educational testimonials and recommendation of
Priority Name of criteria Passed/failed
work experience from previous employers and renewed professional license evidence including recently signed CV by the professional and certified by the Bidder.
> Besides the required documents for the key professional listed in Table 2, the Bidder should present separate Organization Charts of the proposed key personnel; one for the Site and One for the Head Office establishments. Moreover, qualification will be based on meeting the marking system depicted in the Table above of this Section. The employer reserves the right to accept, reject or waive any variation, deviation or alteration. Variations, deviations or alteration offers and other factors which are in excess of the requirements of the Bidding documents or otherwise result in unsolicited benefits to the Employer shall not be taken into account in Bid evaluation.
> The proposed personnel must be assigned only for this specific project and the following criteria shall be fulfilled:
S Recently signed CVs by the professional herself/himself,
S Attached copies of educational testimonial,
S Attached copies of previous work experience approved by the pervious employers, for current employer or for experience from the bidding contractor, the experience written on the CV will be taken and considered as a valid testimony of work experience.
S Attached copies of professional license renewed for the current bidding period.
S General experience is any practical as well as theoretical work experience (i.e., practitioner, academician, administrative, managerial, expert, support staff, etc. related to the field of engineering/ construction.
S Specific experience is an experience in the field of Asphalt Road construction project and/or infrastructure construction projects in the proposed position.
Priority Name of criteria Pass/ failed
The number of points to be assigned to each of the above positions or disciplines shall be determined considering the following three sub-criteria and relevant percentage weights:
(a) General qualifications Passed/failed
(b) Adequacy for the assignment Passed/failed
(c) Experience in region and language Passed/failed
Total weight: Passed/failed
5 Financial Standing
Balance sheet for the last Five years audited by qualified external auditors showing the soundness of Bidder’s financial position must be attached. External Audited Financial Status or declaration showing the firm’s bankruptcy status in any of the last five years must be attached. A Bidder bankrupt in recent years lose more points than that bankrupt in earlier years with deductions of 5,4.5,4,3.5,3,2.5,2,1.5,1,0.5 for each year from earliest to oldest respectively.
6 Presentation and Completeness of the Proposal (Passed/failed)
Procurement Of Mond Head Office Compound Construction Work(gs 2018)
Terms and condition
1. The bidder should provide Attached all detailed design and BQ
2. understand and fully address technical solution for all requirement and evaluation criteria those are attached.
3. Any bidder is confirmed to be the winner and is obliged to deliver the WORKS he won in full on the contract date from the date of signing the contract.
4. Bidders must be able to complete their winning works at site within 40 days.( Delivery Time 40 days)
5. If the office finds a better method/option, it reserves the right to cancel the tender in whole or in part.
6. The company that has won the tender must not adjust (change) the price and specification, design and BQ in any way during the execution of the contract.
7. If the office finds a better method/option, it reserves the right to cancel the tender in whole or in part.
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