Procurement of Concert mixer > or = 350 litter with field kits of Spare Parts
Ethiopian Roads Administration
Tender Information
| Title | Procurement of Concert mixer > or = 350 litter with field kits of Spare Parts |
| Description | Tender T- 62 - Procurement of Concert mixer > or = 350 litter with field kits of Spare Parts |
| Procuring Entity | Ethiopian Roads Administration |
| Reference No | ERA-NCB-G-0017-2018-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2025-12-23 10:00:00 |
| Invitation Date | 2025-11-27 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Ras Abebe Aregay, Room 105 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115587165 Email: eragoodsprocurement@gmail.com |
| Mailing Address: | P.O. Box 1770, Postal Code: 1000 |
LegalQualification
- •Conflict of interest :
No conflict of interest as described in ITB Sub-Clause 4.3
(Ref: 4.3) - •Nationality :
Nationality in accordance with ITB Sub-Clause 4.2
(Ref: 4.2) - •Form Data on Joint Ventures:
In the case of a bid submitted by a joint venture (JV), the Bidder has to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
(Ref: 4.1)
TechnicalQualification
- •copy of each operator’s manual, workshop/repair manual, and spare parts catalog :
Bidder must submit: One copy of each operator’s manual, workshop/repair manual, and spare parts catalog for each unit, in soft copy covering the equipment and all its components, attachments, and accessories
Evaluation Criteria:A soft copy of each type of manual/catalog (operator's, workshop/repair, spare parts) is provided.
The manuals and catalogs cover the entire equipment unit, including all its components, attachments, and accessories.
The soft copies are complete, legible, and functional (e.g., searchable PDFs).
(Ref: -) - •Onsite Warranty Letter :
Bidder must submit: A letter committing to an onsite warranty for the supplied goods, including terms and conditions.
Evaluation Criteria:The letter clearly states the commitment to replace defective parts within the specified warranty period.
The letter explicitly states that the bidder will cover all costs, including transportation and labor, for warranty rectifications to the worksite in Ethiopia.
Details of the onsite warranty, including its duration and scope, are clearly outlined.
A clear process for rectifying faults under warranty is described.
Any extra warranty period offered is documented with its terms and conditions.
The letter is signed by an authorized representative.
(Ref: -) - •Manufacturer's Quality and Safety Certifications (Authentic Certificates) :
Bidder must submit: Authentic and valid quality and safety certifications from accredited international bodies for the offered product.
Evaluation Criteria:The certifications are valid and not expired.
The certifications are issued by recognized accredited international bodies (e.g., ISO, CE, ASTM, DIN, JIS, TUV, or equivalent).
The certifications apply specifically to the offered product.
Each certificate includes a clear certificate number and the address of the accreditation body for authenticity verification.
(Ref: -) - •Spare Parts Catalogue:
Bidder must submit: A soft copy of the spare parts catalogue, including a Recommended Spare Parts List and a Field Kits of Spare Parts List.
Evaluation Criteria:A soft copy of the spare parts catalogue is provided.
The catalogue includes both a "Recommended Spare Parts List" and a "Field Kits of Spare Parts List."
The catalogue and lists are comprehensive for the offered equipment.
(Ref: -) - •Submission of Manufacturer Authorization Letter :
Bidder has to submit Original manufacturer's authorization letter confirming authorization to provide the product, warranty obligations, and after-sales support in accordance with ITB Clause 5.6
Bidder must submit: An original authorization letter from the manufacturer.Evaluation Criteria: The letter is from the original manufacturer of the offered product(s).The letter explicitly authorizes the bidder to supply the product(s) for this specific tender.The letter confirms the manufacturer's commitment to honor warranty obligations.The letter confirms the manufacturer's commitment to provide after-sales support (e.g., spare parts, technical assistance).The letter is on official manufacturer letterhead, with original signatures and contact information for verification. (Ref: -) - •Details of After-Sales Service Facility in Ethiopia (or commitment to establish) :
Bidder must submit: Detailed information about existing after-sales service capabilities in Ethiopia or a concrete plan to establish such facilities as per the tender document.
Evaluation Criteria:Evidence of a well-established dealership and after-sales service facility in Ethiopia is provided.
Information on the capacity to conduct service and repair activities in workshops and on-site is detailed.
Details of current spare parts availability are provided.
Locations of branches in regions of Ethiopia are specified.
Documentation of past experience in providing after-sales service is submitted.
Proof of own workshop with a certified competency license is provided.
If commitment to establish, a concrete and credible plan with timelines and resources is presented.
(Ref: -) - •Equipment for the implementation of the contract :
"The Bidder must demonstrate that it will have available for the implementation of the contract the following equipment listed hereafter: Equipment Type and Characteristics and Minimum Number Required "
(Ref: -) - •Submission of Certificates of satisfactory execution of contracts :
Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3
(Ref: -) - •Completion of Technical Specification + Technical Offer+ Compliance Sheet Form :
Bidder has to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements and submit the following mandatory attachments
(Ref: -) - •Certificate of Origin : Bidder must submit: A Certificate of Origin for the goods being offered.Evaluation Criteria: The Certificate of Origin is a formal document certifying the country where the goods were produced or underwent substantial transformation.The certificate is issued by a recognized and authorized body in the country of origin.The products listed on the certificate match those being offered in the bid. (Ref: -)
- •Submission of Descriptive technical literature : Bidder must submit: Comprehensive descriptive technical literature, such as brochures, data sheets, and catalogs, for the offered products/equipment.Evaluation Criteria: The literature is relevant to and clearly describes the specific product(s) being offered.Sufficient technical details, specifications, and features of the product(s) are provided.The literature is legible and in an acceptable language. (Ref: -)
- •Signed & stamped Copies of Technical Specification Compliance Sheet : Bidder must submit: A signed and stamped Technical Specification Compliance Sheet.Evaluation Criteria:The compliance sheet provides a detailed clause-by-clause commentary for every requirement in the technical specification.Each clause is explicitly marked as "compliant," "partially compliant," or "non-compliant."Explanations and justifications are provided for any partial or non-compliance.The sheet is signed by an authorized representative and bears the company's official stamp. (Ref: -)
- •Written power of attorney of the signatory of the bid : Bidder must submit: A written Power of Attorney document.Evaluation Criteria: The Power of Attorney is a legal document granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company.The document is properly executed and appears legally binding. (Ref: -)
- •Manufacturer's Quality and Safety Certifications (Authentic Certificates) : Bidder must submit: Authentic and valid quality and safety certifications from accredited international bodies for the offered product.Evaluation Criteria: The certifications are valid and not expired.The certifications are issued by recognized accredited international bodies (e.g., ISO, CE, ASTM, DIN, JIS, TUV, or equivalent).The certifications apply specifically to the offered product.Each certificate includes a clear certificate number and the address of the accreditation body for authenticity verification. (Ref: -)
- •Article of Association : Bidder must submit: A complete copy of the company's Article of Association or equivalent foundational document.Evaluation Criteria: All pages and sections of the Article of Association are present and legible.The document confirms the legal status and registration of the bidding entity.The company name aligns with the bidding entity (Ref: -)
- •Company's Memorandum of Association : Bidder must submit: A complete copy of the company's Memorandum of Association.Evaluation Criteria: All pages and sections of the Memorandum of Association are present and legible.The document confirms the legal existence and foundational details of the bidding entity.The company name aligns with the bidding entity. (Ref: -)
- •Bid Security : Bidder must submit: The bid security, in hardcopy, to the designated address before the bid submission deadline.Evaluation Criteria: The bid security is submitted in hardcopy to the correct designated address.The bid security is received before the bid submission deadline (failure to meet this is grounds for rejection).The bid security is in the specified form: CPO (Certified Payment Order), Bank Guarantee, or Bid Bond.The bid security is issued in the name of "Ethiopian Roads Administration."The bid security amount matches the value specified in the Bid Data Sheet (BDS).The bid security is unconditional.The bid security uses the form attached in this bidding document.The bid security is valid for the required period as specified in the BDS. (Ref: -)
- •Joint Venture Agreement (if applicable) : Bidder must submit: A legally binding Joint Venture (JV) Agreement document, if the bidder is participating as a JV or consortium.Evaluation Criteria: The document clearly establishes the partnership between the JV members.The agreement is legally binding and properly executed by all parties.It identifies the lead partner and outlines the responsibilities, liabilities, and contributions of each JV member for this specific project.The agreement duration covers the entire project period. (Ref: -)
- •Proof of Satisfactory Execution for contracts : Bidder must submit: Evidence of satisfactory execution for contracts in similar assignments within the last five years, demonstrating a minimum average budgetary size of ETB 50,000,000.Evaluation Criteria: Evidence is provided for contracts executed within the last five years.The contracts are demonstrably "similar assignments" to the current procurement.Clear proof of satisfactory execution (e.g., completion certificates, client testimonials) is provided for each contract.The average value of the demonstrated contracts is at least ETB 50,000,000. (Ref: -)
- •Anti-Bribery/Corruption Declaration : Bidder must submit: A signed declaration confirming the bidder's commitment to ethical business practices and compliance with all applicable anti-bribery and corruption laws.Evaluation Criteria: The declaration is explicitly titled "Anti-Bribery/Corruption Declaration."The declaration is signed by an authorized signatory of the bidder.The content unequivocally states the bidder's commitment to ethical conduct and compliance with anti-bribery and corruption laws. (Ref: -)
- •Submission of Delivery and Completion Schedule : Bidder must submit: A delivery and completion schedule that details key milestones, durations, and dependencies for the project, aligning with the technical specification requirements.Evaluation Criteria: The schedule is signed and dated by an authorized representative.The schedule is presented in a clear and organized format.The schedule aligns with all timelines and requirements stipulated in the technical specifications. (Ref: -)
- •Supply Requirement Manuals : Bidder must submit: All required supply requirement manuals.Evaluation Criteria: All types of manuals specified in the tender document (e.g., operator's, service, maintenance) are included.The manuals are complete, legible, and pertain directly to the offered equipment.The language of the manuals is acceptable. (Ref: -)
- •Original manufacturer technical booklet, data sheet, and/or brochure :
Bidder must submit Original manufacturer technical booklet, data sheet, and/or brochure which describes the product specification, characteristics, and test results in detail, including all standard and optional equipment with references to recognized international standards.
Evaluation Criteria: The submitted documents are original manufacturer's publications (not generic or third-party copies).The documents describe the product's specifications, characteristics, and test results in comprehensive detail.All standard and optional equipment relevant to the bid are included and described.References to recognized international standards (e.g., ISO, CE, ASTM, DIN, JIS, TUV, or equivalent) are provided where applicable.The documents precisely match the specific product model(s) being offered. (Ref: -) - •Relevant Professional Practice Certificate : Bidder must submit: Professional Practice Certificates or similar proof for at least two (2) contracts on similar assignments executed within the past five (5) years.Evaluation Criteria: Proof is provided for a minimum of two separate contracts.The contracts are demonstrably "similar assignments" to the current procurement.The execution period for these contracts falls within the last five years from the bid submission date.The certificates or proof clearly indicate the nature of the assignment, successful completion, and the period of execution. (Ref: -)
FinancialQualification
- • External Audit reports :
Bidder must submit: External audit reports (not financial statements) certified by an independent auditor for the past three (3) consecutive years.
Evaluation Criteria:The submitted documents are verifiable audit reports, distinct from financial statements.
Each report is certified by a genuinely independent auditor.
For Ethiopian bidders, the reports must be prepared by certified auditors, not by an accountant or accounting firm.
The reports cover the last three consecutive fiscal years from the bid submission date.
Auditor's stamps, signatures, and contact information are present.
(Ref: -) - •Submission of Financial Statements :
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology and Criteria
(Ref: -) - •Documents proofing bidder financial standing :
Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)
(Ref: -) - •Average annual turnover:
The minimum average annual turnover required from the Bidder is ETB 100,000,000 (one Hundred Million Birr), calculated as total certified payments received for contracts in progress or completed over the last three (3) years.
(Ref: -)
Bid Security
Amount: 200000 ETB
SME Bid Security Form: Letter_from_Small_and_Micro_Enterprise
Foreign Bidders Form: CPO, Bank/Wire Transfer, Bank_Guarantee
Local Bidders Form: CPO, Bank/Wire Transfer, Bank_Guarantee
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