Procurement of Time and Attendance Management System and Server Specification !
Ministry of Finance
Tender Information
| Title | Procurement of Time and Attendance Management System and Server Specification ! |
| Description | Procurement of Time and Attendance Management System and Server Specification |
| Procuring Entity | Ministry of Finance |
| Reference No | MoF-NCB-G-0013-2018-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2026-01-05 10:00:00 |
| Invitation Date | 2025-11-28 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | 6KILO , Room 3rd floor AA, Ethiopia |
| Contact Details: | Tel: +251 976333907 Email: tbiru@mofed.gov.et |
| Mailing Address: | P.O. Box 1037, Postal Code: - |
TechnicalQualification
- •Information about major relevant contracts successfully completed :
Bidder has failed to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS(The firm must have a minimum of five (5) years proven experience in designing, developing, and implementing Time and Attendance Management Systems or similar to the assignment. Documentary evidence must be attached (reference letters, contracts, completion certificates, etc). The firm must also have successfully completed at least three (3) similar projects within the last five (5) years." )
(Ref: ITB 35.4) - •Manufacturer Authorization Letter :
Bidder has to submit Manufacturer Authorization Letter in accordance with ITB Clause 5.6.
(Ref: ITB 35.4) - •Manufacturer Authorization Letter :
Bidder has to submit Manufacturer Authorization Letter in accordance with ITB Clause 5.6.
(Ref: ITB 35.4) - •Delivery and Completion Schedule:
Bidder has failed to submit dated Delivery and Completion Schedule presented as per template in Section 6, Statement of Requirements
(Ref: ITB 35.4) - •Warranty:
Bidder has to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23;
(Ref: ITB 35.4) - •Technical Specification + Technical Offer+ Compliance Sheet:
Bidder has failed to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements .
(Ref: ITB 35.4) - •origin of the Goods and Related Services :
Bidder has failed to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered
(Ref: ITB 35.4) - •Warranty:
Bidder has to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23;(§ The firm shall provide at least 3 (three) years full warranty for the entire project (for all solutions).
(Ref: ITB 35.4) - •Delivery and Completion Schedule:
Bidder has failed to submit dated Delivery and Completion Schedule presented as per template in Section 6, Statement of Requirements(§ The firm is expected to deliver the complete solution within a maximum of 3 months of the date of the contract.
)
(Ref: ITB 35.4) - •Certificates of satisfactory execution of contracts:
Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3;
(Ref: ITB 35.4) - •Technical Specification + Technical Offer+ Compliance Sheet:
Bidder has failed to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements .
(Ref: ITB 35.4) - •origin of the Goods and Related Services :
Bidder has failed to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered
(Ref: ITB 35.4)
LegalQualification
- •conflict of interest:
Bidder is found to have a conflict of interest as described in ITB Sub-Clause 4.3
(Ref: ITB 35.2) - •valid excise tax registration certificate:
For procurements of goods and services subject to excise tax, to submit a valid excise tax registration certificate;
(Ref: ITB 35.2) - •Debarment :
Bidder has not been debarred by a decision of the Public Procurement and Property Authority from participating in public procurements for breach of its obligation
(Ref: ITB 35.2) - •valid tax clearance certificate:
Bidder has to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4.6(b)(iii);
(Ref: ITB 35.2) - •valid business license:
Bidder has to submit valid business license indicating the stream of business in which the bidder is engaged in accordance with ITB Clause 4.6(b)(i);
(Ref: ITB 35.2) - •VAT registration certificate:
Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.6(b)(ii)
(Ref: ITB 35.2) - •supplier list:
Bidder has to register itself in the electronic government procurement system as suppliers list (mandatory for all bidders ) in accordance with ITB Clause 4.7
(Ref: ITB 35.2) - •Nationality:
Bidder's have nationality in accordance with ITB Sub-Clause 4.2.
(Ref: ITB 35.2) - •Disclose bidder information:
If the bidder participating in a Public procurement whether individually or as part of a partnership, consortium, or joint venture disclose at least one of the following,
(a) Directly or indirectly holding 10% or more of the shares.
(b) Directly or indirectly holding 10% or more of the Voting Rights or
(c) Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the consultant or
(d)Whether a person directly or indirectly exercises significant influence or control over the Company (tendered)
(Ref: ITB 35.2) - •Debarment :
Bidder has not been debarred by a decision of the Public Procurement and Property Authority from participating in public procurements for breach of its obligation
(Ref: ITB 35.2) - •valid tax clearance certificate:
Bidder has to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4.6(b)(iii);
(Ref: ITB 35.2) - •valid business license:
Bidder has to submit valid business license indicating the stream of business in which the bidder is engaged in accordance with ITB Clause 4.6(b)(i);
(Ref: ITB 35.2) - •VAT registration certificate:
Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.6(b)(ii)
(Ref: ITB 35.2) - •supplier list:
Bidder has to register itself in the electronic government procurement system as suppliers list (mandatory for all bidders ) in accordance with ITB Clause 4.7
(Ref: ITB 35.2) - •Nationality:
Bidder's have nationality in accordance with ITB Sub-Clause 4.2.
(Ref: ITB 35.2) - •conflict of interest:
Bidder is found to have a conflict of interest as described in ITB Sub-Clause 4.3
(Ref: ITB 35.2) - •valid excise tax registration certificate:
For procurements of goods and services subject to excise tax, to submit a valid excise tax registration certificate;
(Ref: ITB 35.2)
ProfessionalQualification
- •Information related to its professional qualification: Bidder has provide in the Bidder Certification of Compliance Form information related to its professional qualification and capability for the period specified in the BDS Clause 14.1;
§ The company should be a legally registered firm in Ethiopia to conduct such projects. With experience in similar projects and equipped with qualified and skilled IT professionals.
§ The firm should submit its proposal along with the technical staff’s educational qualification and experience document.
§ List and brief description of similar projects undertaken in the past recent years with documentary evidence.
Description of firm§ A brief description of the firm and outline of its recent experience on projects of a similar nature, with the focal contact person, email address, phone numbers and fax number of the firm for reference.
§ The details of the project team composition, qualification, experience, etc of the Firm and their specific tasks in line with time and cost which would be assigned to each task need to be included. Also, provide brief resume of proposed software project team structure i.e. project manager, senior managers/experts and core technical experts.
§ Provide detailed information regarding the skills sets and experience of each team member to be involved in the project. In case of a consortium, the domain expertise of each team member from all firms and sub-contractors shall be clearly stated in line with the project specific roles and responsibilities.
§ Clearly mention experience of development and implementation of similar projects.
§ Detailed company profile highlighting organization strength and technical expertise and financial position.
§ Information that will facilitate the evaluation of the Firm’s substantive reliability and financial standings and managerial capacity to provide the services.
§ In case of a consortium, the Office requires a principal firm who is responsible for contractual agreement as well as the overall delivery of the project.
§ As the project is critical goal with tangible expected outputs and results, the firm should prepare and propose a project plan with well-organized and structured work breakdown indicating each activity that can be easily monitored and structured work breakdown indicating each activity that can be easily monitored and evaluated at different levels of progress with tangible results.
The firm shall provide assurance in writing that a description of such organization of the proposal shall not change during the conduct of the project. However, any change required later shall be permissible with mutual consent and confirmation letter writing.
(Ref: ITB 35.3) - •Information related to its professional qualification:
Bidder has failed to provide in the Bidder Certification of Compliance Form information related to its professional qualification and capability for the period specified in the BDS Clause 14.1;
(Ref: ITB 35.3) - •Relevant professional practice certificates:
Bidder has to submit relevant professional practice certificates, if required in BDS Clause 4.6(b)(iv);
(Ref: ITB 35.3) - •Relevant professional practice certificates:
Bidder has to submit relevant professional practice certificates, if required in BDS Clause 4.6(b)(iv);
(Ref: ITB 35.3)
FinancialQualification
- •financial statements certified by an independent auditor :
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified.
(Ref: ITB 35.5) - •other documents proofing its financial standing:
Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)
(Ref: ITB 35.5) - •Annual turnover:
When the annual turnover submitted by the bidder is not less than the average annual turnover specified in the bid document.
(Ref: ITB 35.5)
Bid Security
Amount: 0 ETB
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