Tender T- 68 - Procurement of Asphalt 60/70 and 80/100
Ethiopian Roads Administration
Tender Information
| Title | Tender T- 68 - Procurement of Asphalt 60/70 and 80/100 |
| Description | Tender T- 68 - Procurement of Asphalt 60/70 and 80/100 |
| Procuring Entity | Ethiopian Roads Administration |
| Reference No | ERA-NCB-G-0019-2018-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2025-12-15 14:00:00 |
| Invitation Date | 2025-11-29 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Ras Abebe Aregay, Room 103 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115530423 Email: eragoodsp@gmail.com |
| Mailing Address: | P.O. Box 1770, Postal Code: 1000 |
LegalQualification
- •Debarment :
Bidder has not been debarred by a decision of the Public Procurement and Property Authority from participating in public procurements for breach of its obligation
(Ref: ITB 35.2) - •valid tax clearance certificate:
Bidder has to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4.6(b)(iii);
(Ref: ITB 35.2) - •valid business license:
Bidder has to submit valid business license indicating the stream of business in which the bidder is engaged in accordance with ITB Clause 4.6(b)(i);
(Ref: ITB 35.2) - •VAT registration certificate:
Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.6(b)(ii)
(Ref: ITB 35.2) - •supplier list:
Bidder has to register itself in the electronic government procurement system as suppliers list (mandatory for all bidders ) in accordance with ITB Clause 4.7
(Ref: ITB 35.2) - •Nationality:
Bidder's have nationality in accordance with ITB Sub-Clause 4.2.
(Ref: ITB 35.2) - •conflict of interest:
Bidder is found to have a conflict of interest as described in ITB Sub-Clause 4.3
(Ref: ITB 35.2) - •Disclose bidder information:
If the bidder participating in a Public procurement whether individually or as part of a partnership, consortium, or joint venture disclose at least one of the following,
(a) Directly or indirectly holding 10% or more of the shares.
(b) Directly or indirectly holding 10% or more of the Voting Rights or
(c) Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the consultant or
(d)Whether a person directly or indirectly exercises significant influence or control over the Company (tendered)
(Ref: ITB 35.2)
TechnicalQualification
- •Specific Experience:
The Bidder must demonstrate successful completion of at least One (1) similar contract for the supply of Asphalt Concrete (AC) of comparable quantity or value within the last Three (3) years.
(Ref: ITB Clause 4.2. ) - •Period of Validity of Bids:
The Bid and the prices quoted by the Bidder shall remain valid and open for acceptance for a period of 45 calendar days from the Bid Submission Deadline.
(Ref: ITB Clause 21. ) - •MANUFACTURE:
The asphalt cement shall be prepared by the refining of crude petroleum by suitable methods.
It shall not show separation or curdling prior to use,Shall not foam when heated to the application temperature;The asphalt shall be homogeneous throughout the packing (Ref: MANUFACTURE) - •Bid Security Requirement:
ITB Clause 22.
The Bidder shall furnish a Bid Security in the amount of ETB 300,000 (Three Hundred Thousand Birr). The security must be in the form of an unconditional Bank Guarantee or a Certified Payment Order (CPO) issued by a reputable bank in Ethiopia.
(Ref: ITB Clause 22. ) - •MANUFACTURE:
The asphalt shall show no separation or curdling prior to use.
It shall not foam when heated to the application temperature.
It shall be homogeneous throughout the packing.
(Ref: MANUFACTURE) - •Signed & Stamped Copies of Technical Specification Requirements:
Bidder MUST submit signed and stamped copies of the entire Technical Specification Requirement document, including a clause-by-clause commentary to the entire specification requirement
(Ref: Signed & Stamped Copies of Technical Specification Requirements) - •SCOPE:
It is the intent of these specifications, whether or not specifically mentioned here in, to describe:
Penetration graded asphalt cement 60-70 and 80-100To be used in the high way pavement and treatment of road surfaces. (Ref: SCOPE) - • SAMPLING AND TESTING:
It shall be confirmed to AASHTO or ASTM relevant standards shown in the table.
The bidder shall be committed to accept testing of their bitumen here in Addis Ababa.
(Ref: SAMPLING AND TESTING) - •PROPERTIES:
The entire required asphalt grade designated shall conform to the specification requirements shown in the table.
(Ref: PROPERTIES) - •Manufacturer's Quality and Safety Certifications:
• Manufacturer's Quality and Safety Certifications: Bidder MUST submit authentic and valid Manufacturer's Quality and Safety Certifications from accredited international bodies like ISO, CE, ASTM, DIN, JIS, TUV, or equivalent, for the offered product. The certificates MUST include certificate numbers and the address of the accreditation body.
(Ref: Manufacturer's Quality and Safety Certifications) - •Signed & stamped Copies of Technical Specification Compliance Sheet:
Bidders must submit Signed & stamped Copies of Technical Specification Compliance Sheet and must write Clause-by-clause commentary to the entire specification requirement.
(Ref: Signed & stamped Copies of Technical Specification Compliance Sheet) - • SPECIFICATION WAIVER:
The right is reserved by the Ethiopian Roads Administration to waive compliance on any of these specifications and make awards based upon its best interests.
(Ref: SPECIFICATION WAIVER) - •WARRANTY:
Asphalt to be supplied shall be of the most recent manufacture/production, non-recycled. (not more than 6 month) The asphalt to be supplied shall not be more than 6 months old from date of manufacture when shipped
The bidder must also guarantee to replace
Consignment found not to conform with stipulated ASTM or AASHTO standards.
Consignment not properly packed as required under clause 6 "packing".
The bidder also guarantees to replace free of charge if the asphalt fails by reason of defective material or product within twelve (12) months from date of receipt of the goods at the final destination.
(Ref: WARRANTY) - •Anti-Bribery Pledge Form:
Bidder MUST submit signed and stamped Anti-Bribery Pledge Forms, including an Anti-Bribery/Corruption Declaration confirming their commitment to ethical business practices.
(Ref: Anti-Bribery Pledge Form) - • Memorandum Association:
Bidder MUST submit a copy of their Memorandum Association.
(Ref: Memorandum Association) - •Article of Associations:
Bidder MUST submit a copy of their Article of Association
(Ref: Article of Associations) - •Written Power of Attorney of the Signatory of the Bid:
Bidder MUST submit a written power of attorney of the signatory of the bid, granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company .
(Ref: Written Power of Attorney of the Signatory of the Bid) - •WARRANTY (Fundamental): The bidder must guarantee that the asphalt included in the offer shall be non-recycled, unused of high quality and of most recent manufactured production and should further warrant that, the asphalt to be supplied shall meet the technical specification requirements specified herein in conformity with international standards (i.e. AASHTO and/or ASTM).The bidder shall also guarantee to replace free of charge (including cost of transport, labour and other expenses incurred there of up to ERA warehouse or to the work site), to any of the consignment found not to conform with these international standards stipulated herein and not properly packed as described above under clause 5"PACKING" within the warranty period.The bidder guarantees that this grade of asphalt for use in road construction, maintenance and treatment pavements is of the required quality. The bidder should also guarantee to replace free of charge if the asphalt fails by reason of defective material or product within twelve (12) months from date of receipt of the goods at the final destination. (Ref: WARRANTY (Fundamental))
- • Onsite Warranty Letter:
Bidder MUST submit an Onsite Warranty Letter guaranteeing to replace defective parts within the warranty period specified in the tender document at the bidder's cost, including transportation and labor to the worksite in Ethiopia. The letter MUST detail the terms and conditions, the process for rectifying faults, and include any extra warranty period documentation.
(Ref: Onsite Warranty Letter) - •Submission of Descriptive Technical Literature:
Bidder MUST submit the original manufacturer's technical booklet, data sheet, and/or brochure which describes the product specification, characteristics, and test results in detail, including all standard and optional equipment with references to recognized international standards.
(Ref: Submission of Descriptive Technical Literature) - •Certification Letter of Test Result: Bidders must submit Most recent third party quality test result like GEO-CHEM or equivalent (Ref: Certification Letter of Test Result)
- • CERTIFICATION(Fundamental):
The manufacturer of the Asphalt shall certify that the unit bid upon meets the requirements of this specification. A copy of the test results shall accompany such certification with a statement saying that the asphalt in the supply has been sampled & tested in accordance with the standard methods of test of AASHTO and/or ASTM by specifying the type of test with the respective standard of type codes. Such certification shall also indicate the date of testing after the floating of this tender and shall be signed & stamped by an authorized agent of the formulator or manufacturer.
(Ref: CERTIFICATION(Fundamental)) - • PROPERTIES SAMPLING AND TESTING (Fundamental):
The entire required asphalt grade designated shall conform to the specification requirements shown in the table and the final confirmation tests will be carried out in locally available certified laboratory in Addis Ababa after delivery.
(Ref: PROPERTIES SAMPLING AND TESTING (Fundamental)) - •Manufacturer Authorization Letter :
Bidder has to submit Manufacturer Authorization Letter in accordance with ITB Clause 5.6.
(Ref: ITB 35.4) - •Delivery and Completion Schedule:
Bidder has failed to submit dated Delivery and Completion Schedule presented as per template in Section 6, Statement of Requirements
(Ref: ITB 35.4) - •Warranty:
Bidder has to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23;
(Ref: ITB 35.4) - •Technical Specification + Technical Offer+ Compliance Sheet:
Bidder has failed to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements .
(Ref: ITB 35.4) - •Certificates of satisfactory execution of contracts:
Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3;
(Ref: ITB 35.4) - •Information about major relevant contracts successfully completed :
Bidder has failed to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS
(Ref: ITB 35.4) - •origin of the Goods and Related Services :
Bidder has failed to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered
(Ref: ITB 35.4) - •Equivalent value for the Average Minimum Contract Size:
Bidder must submit certificates of Proof of Satisfactory Execution for contracts they have executed in similar assignments within the last three years of one Contract, with a minimum average budgetary size of 100,000,000 (One Hundred Million) Ethiopian Birr.
(Ref: Equivalent value for the Average Minimum Contract Size)
FinancialQualification
- •financial statements certified by an independent auditor :
Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the period specified.
(Ref: ITB 35.5) - •Annual turnover:
When the annual turnover submitted by the bidder is not less than the average annual turnover specified in the bid document.
(Ref: ITB 35.5) - •other documents proofing its financial standing:
Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)
(Ref: ITB 35.5)
Bid Security
Amount: 300000 ETB
SME Bid Security Form: Letter_from_Small_and_Micro_Enterprise
Foreign Bidders Form: CPO, Bank_Guarantee, Bank/Wire Transfer
Local Bidders Form: Bank/Wire Transfer, Bank_Guarantee, CPO
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