Tender T-37-Procurement of Asphalt Distributor 6000 litter With Field kits of spare parts
Ethiopian Roads Administration
Tender Information
| Title | Tender T-37-Procurement of Asphalt Distributor 6000 litter With Field kits of spare parts |
| Description | Tender T-37-Procurement of Asphalt Distributor 6000 litter With Field kits of spare parts |
| Procuring Entity | Ethiopian Roads Administration |
| Reference No | ERA-ICB-G-0020-2018-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2026-01-22 10:00:00 |
| Invitation Date | 2025-12-15 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Ras Abebe Aregay, Room 105 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115587165 Email: getanehb6@gmail.com |
| Mailing Address: | P.O. Box 1770, Postal Code: 1000 |
TechnicalQualification
- •Submission of Descriptive technical literature : Bidder must submit: Comprehensive descriptive technical literature, such as brochures, data sheets, and catalogs, for the offered products/equipment.Evaluation Criteria: The literature is relevant to and clearly describes the specific product(s) being offered.
Sufficient technical details, specifications, and features of the product(s) are provided.
The literature is legible and in an acceptable language (Ref: 35.3) - •Service Facilities :
Bidders must provide proof of a well-established dealership and workshop in Ethiopia, including a certified competency license, details on spare parts availability, and the location of regional branches.
(Ref: 35.3) - •Clause-by-Clause Commentary :
Bidders must provide a signed and stamped clause-by-clause commentary on the entire technical specification requirement.
(Ref: 35.3) - •Anti-Bribery Pledge Forms : Bidder must submit: A signed and stamped Anti-Bribery Pledge Form, serving as an Anti-Bribery/Corruption Declaration.Evaluation Criteria: The form is explicitly titled "Anti-Bribery Pledge Form" or "Anti-Bribery/Corruption Declaration."The form is signed by an authorized signatory of the bidder and bears the company stamp.The content unequivocally states the bidder's commitment to ethical business practices and compliance with anti-bribery and corruption laws (Ref: 35.3)
- •Agent Representation Agreement (for local agents of foreign manufacturers): Bidder must submit: (Applicable to local agents representing foreign manufacturers) A formal, legally binding Agent Representation Agreement with the foreign manufacturer.Evaluation Criteria: The agreement explicitly outlines the agent's authority to represent the manufacturer in this specific tender process.The agreement clearly specifies the products the agent is authorized to sell.The geographic region covered by the agreement is explicitly stated as Ethiopia.The agreement confirms the manufacturer's commitment to fulfilling the contract if awarded to the agent.The agreement is properly executed by both the manufacturer and the agent. (Ref: 35.3)
- •Authorization Letter (if bid submitted by an authorized representative) : Bidder must submit: An official Authorization Letter from the company, if the bid is submitted by an authorized representative.Evaluation Criteria: The letter is on company letterhead and signed by a principal or authorized officer.It clearly states the name and position of the authorized representative.It grants specific authority to the representative to submit the bid on behalf of the company. (Ref: 35.5)
- •Technical Specifications and Brochures (Original Manufacturer's) : Bidder must submit: Original technical booklets, data sheets, and brochures from the manufacturer detailing theAsphalt Distributor; 6000liter offered.The submitted documents are original manufacturer's publications, "The documents provide comprehensive technical specifications, characteristics, and test results.All standard and optional equipment are detailed (Ref: 35.3)
- •Manufacturer's Authorization Letter (Original): Bidder must submit: An original Manufacturer's Authorization Letter (as stated in point 4 of the tender document).Evaluation Criteria: The letter is an original document from the manufacturer.It directly authorizes the international bidder (or local agent/distributor) to supply the "Asphalt Distributor."It explicitly confirms the manufacturer's commitment to provide warranty and after-sales service for the specific product.For Domestic Bidders (if not the manufacturer), it must be from the manufacturer authorizing them as a distributor/dealer.For Local Agents of Foreign Bidders, it must be from the foreign manufacturer, authorizing the local agent and the foreign bidder they represent (if applicable) (Ref: 35.3)
- •Signed & Stamped Copies of Technical Specification Requirement : Bidder must submit: A signed and stamped Technical Specification Compliance Sheet.Evaluation Criteria: The compliance sheet provides a detailed clause-by-clause commentary for every requirement in the technical specification.Each clause is explicitly marked as "compliant," "partially compliant," or "non-compliant."Explanations and justifications are provided for any partial or non-compliance.The sheet is signed by an authorized representative and bears the company's official stamp. (Ref: 35.3)
- •Relevant Professional Practice Certificate: Bidder must submit: Professional Practice Certificates or similar proof for at least three (3) contracts on similar assignments executed within the past five (5) years.Evaluation criterial is provided for a minimum of three separate contracts.The contracts are demonstrably "similar assignments" to the current procurement.The execution period for these contracts falls within the last five years from the bid submission date.The certificates or proof clearly indicate the nature of the assignment, successful completion, and the period of execution. (Ref: 35.3)
- •Submission of Description of the organization of the warranty offered:
Bidder has to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23
(Ref: 35.3) - •Original manufacturer technical booklet, data sheet, and/or brochure (General): Bidder must submit: Original manufacturer's technical booklets, data sheets, and/or brochures for the offered product.Evaluation Criteria: The submitted documents are original manufacturer's publications.They describe the product specification, characteristics, and test results in detail.All standard and optional equipment are included.References to recognized international standards are present.The documents accurately describe the product being offered. (Ref: 35.3)
- •Onsite Warranty : Bidder must submit: A letter committing to an onsite warranty for the supplied goods, including terms and conditions.Evaluation Criteria: The letter clearly states the commitment to replace defective parts within the warranty period (minimum 12 months or 2000 hours).The letter explicitly states that the bidder will cover all costs, including transportation and labor, for warranty rectifications to the worksite in Ethiopia.Details of the onsite warranty, including its duration and scope (as per Spec I, Point 6), are clearly outlined.A clear process for rectifying faults under warranty is described.Any extra warranty period offered is documented with its terms and conditions.The letter is signed by an authorized representative. (Ref: 35.2)
- •Manufacturer's Quality and Safety Certifications (Authentic Certificates) : Bidder must submit: Authentic and valid quality and safety certifications from accredited international bodies for the offered product.Evaluation Criteria: The certifications are valid and not expired.The certifications are issued by recognized accredited international bodies (e.g., ISO, CE, ASTM, DIN, JIS, TUV, or equivalent).The certifications apply specifically to the offered product (Point 5 of the tender document).Each certificate includes a clear certificate number and the address of the accreditation body for authenticity verification. (Ref: 35.3)
- •Joint Venture Agreement (if applicable): Bidder must submit: A legally binding Joint Venture (JV) Agreement document, if the bidder is participating as a JV or consortium.Evaluation Criteria: The document clearly establishes the partnership between the JV members.The agreement is legally binding and properly executed by all parties.It identifies the lead partner and outlines the responsibilities, liabilities, and contributions of each JV member for this specific project.The agreement duration covers the entire project period (Ref: 35.3)
- •Supply Requirement Manuals :
Bidder must submit: All required supply requirement manuals.
Evaluation Criteria: All types of manuals specified in the tender document (e.g., operator's, service, maintenance) are included.
The manuals are complete, legible, and pertain directly to the offered equipment.
The language of the manuals is acceptable.
(Ref: 35.3) - •Memorandum Association:
Bidder must submit: A complete copy of the company's Memorandum of Association.
Evaluation Criteria: All pages and sections of the Memorandum of Association are present and legible.
The document confirms the legal existence and foundational details of the bidding entity.
The company name aligns with the bidding entity.
(Ref: 35.3) - •Article of Association:
Bidder must submit: A complete copy of the company's Article of Association.
Evaluation Criteria: All pages and sections of the Article of Association are present and legible.
The document confirms the legal status and internal governance of the bidding entity.
The company name aligns with the bidding entity.
(Ref: 35.3) - •Certificate of Origin:
Bidder must submit: A Certificate of Origin for the goods being offered.
Evaluation Criteria: The Certificate of Origin is a formal document certifying the country where the goods were manufactured or underwent significant processing (as per point 14a of the tender document).
The certificate is issued by a recognized and authorized body in the country of origin.
The products listed on the certificate match those being offered in the bid.
(Ref: 35.3) - •Technical Literature :
Technical Literature: Bidders must submit Descriptive Technical Literature, original manufacturer booklets, data sheets, and brochures detailing the Asphalt Distributor’s characteristics and test results.
(Ref: 35.3) - •Certificates of satisfactory execution of contracts : Supply Experience: Bidders must submit documentation of international supply experience and proof of satisfactory execution for similar contracts in the last three years minimum average size of 400,000 USD or 60,000,000 ETB. (Ref: 35.3)
- •Bid Security :
Bidders must submit a hardcopy Unconditional Bid Security (CPO, Bank Guarantee, or Bid Bond) for 2,300 USD or 200,000 ETB. Securities from foreign banks must be counter-guaranteed by an Ethiopian bank.
(Ref: 35.3) - •Spare Parts Catalogue: Bidder must submit: A soft copy of the spare parts catalogue, including a Recommended Spare Parts List and a Field Kits of Spare Parts List.Evaluation criteria soft copy of the spare parts catalogue is provided.The catalogue includes both a "Recommended Spare Parts List" and a "Field Kits of Spare Parts List."The catalogue and lists are comprehensive for the offered equipment. (Ref: 35.3)
- •Power of attorney: A written, Unconditional Power of Attorney or Letter of Authorization is required. It must specify the signatory’s authority, the tender reference, and the scope of authority, complete with company seals and original signatures. (Ref: 35.3)
- •Delivery and Completion Schedule :
Bidder must submit: A delivery and completion schedule, signed and dated, utilizing the template provided in Section 6 Statement of Requirements.
(Ref: 35.3)
LegalQualification
- • conflict of interest : Bidder is found to have a conflict of interest as described in ITB Sub-Clause 4.3 (Ref: ITB 35.2)
- •Nationality :
Bidder does have nationality in accordance with ITB Sub-Clause 4.2
(Ref: ITB 35.2) - •Form Data on Joint Ventures:
Bidder has to submit the Form Data on Joint Ventures, consortium or partnership the Agreement governing the formation of joint venture, or letter of intent to form JV, consortium or partnership including a draft agreement, in accordance with ITB Clause (j)
(Ref: ITB 35.2) - •Tax Clearance Certificate:
Bidders must submit a valid Tax Clearance Certificate
(Ref: 12) - •VAT Registration Certificate:
Bidders must submit a valid VAT Registration Certificate
(Ref: 35.2) - •Business Registration:
Bidders must submit a valid Business Organization Registration Certificate and Trade License. Foreign bidders must provide these documents from their country of establishment.
(Ref: 35.2)
ProfessionalQualification
- •Professional qualification and capability: Bidder has to provide in the Bidder Certification of Compliance Form information related to its professional qualification and capability for the period specified in the BDS Clause 14.1; (Ref: ITB 35.3)
- •professional practice certificates: Bidder has to submit relevant professional practice certificates, if required in BDS Clause 4.6(b)(iv); (Ref: ITB 35.3)
FinancialQualification
- •Historical Financial Performance:
"Submission of audited balance sheets and other financial statements as required in the BDS Clause 17, for the last years to demonstrate the current soundness of the Bidder's financial position and its prospective long term profitability"
(Ref: 35.5) - •External Audit Reports: Bidder must submit: External audit reports (not financial statements) certified by an independent auditor for the past three (3) consecutive years.Evaluation Criteria: The submitted documents are verifiable audit reports, distinct from financial statements.Each report is certified by a genuinely independent auditor.For Ethiopian bidders, the reports must be prepared by certified auditors, not by an accountant or accounting firm.The reports cover the last three consecutive fiscal years from the bid submission date.Auditor's stamps, signatures, and contact information are present. (Ref: 35.5)
- •Average Annual Turnover :
Bidders need to demonstrate an average annual turnover of at least this amount, usually over the last three years, to meet this financial qualification criterion must be an average of 770,000 USD or 100,000,000 Ethiopian Birr or other similar amount of freely Convertible Foreign Currency.
(Ref: 35.5)
Bid Security
Amount: 200000 ETB
Foreign Bidders Form: CPO, Bank/Wire Transfer, Bank_Guarantee
Local Bidders Form: CPO, Bank/Wire Transfer, Bank_Guarantee
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