Lot-075- Procurement for Supply, installation, Testing, Training and Commissioning of ICT Infrastructure and Facility Maintenance and Upgrading on Turnkey Basis

In the case of a bid submitted by a joint venture (JV), the Bidder has to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1

Debarred by decision of the Employer

Anti-Bribery pledge form 

Bidder has to submit Bid Security

Bid Security in accordance with ITB Clause 21.2(a), in the amount of 2Million ETB, addressed directly to the Public Body and indicating the project name and procurement reference number. The original document must be submitted to the Procurement Office within 24 hours after the bid submission deadline for evaluation purposes. Failure to provide the document within the specified timeframe will result in the bid being rejected by the Public Body. its in a form of CPO or Bank guarantee. The bid validity period is 45 days, and the bid security must remain valid for at least 28 days beyond the bid validity period.

Nationality in accordance with ITB Clause 4.2.

No conflict of interest as described in ITB Clause 6.

Having been submitted valid trade license or business organization registration certificate issued by the country of establishment in accordance with ITB Clause 4.6

Having been submitted VAT registration certificate issued by the tax authority (in case of contract value of Birr 100,000.00 and above) in accordance with ITB Clause 4.6.

Having been submitted valid tax clearance certificate issued by the tax authority (Domestic Bidders Only) in accordance with ITB Clause 4.6

Bidders must include all accessories and civil work items for the full functioning of the system in their financial proposal.

The bidder shall submit complete information on all current contract commitments under its responsibility. In addition, the bidder must provide a brief proposal—limited to a maximum of five (5) pages—describing how it will manage and execute this project alongside its ongoing works. The bidder shall also submit a list of projects completed within the last five (5) years, including the project name, client, consultant, contract amount, and other relevant details, as part of the supporting documents.

The bidder should submit a site visit confirmation letter from Mattu university

Compliancy Table, Data Sheet and BoQ without Price in the technical Document should be presented. Each response should be clear and Brand, Model and Specification should be clearly mentioned.

Bidder has to submit Manufacturer Authorization Letter in accordance with ITB Clause 5.6 manufacture (letter should be provided from the manufacturer) and must remain valid throughout the entire project completion period.

Bidder has to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered

Minimum warranty and After Sales support as prescribed in section technical specifications

The Bidder has successfully Participated as prime local contractor, management contractor, partner in a joint venture, or subcontractor; in at least ONE Experience in ICT Infrastructure and Data Center/Network Deployment/Smart Class Room and Related Projects works of similar nature and complexity on a turnkey basis within the last 5 years, with a value of at least ETB 500 million. The project must be at least 70% completed. OR The Bidder has successfully Participated as prime local contractor, management contractor, partner in a joint venture, or subcontractor; in at least two Experience in ICT Infrastructure and Data Center/Network Deployment/Smart Class Room and Related Projects works of similar nature and complexity on a turnkey basis within the last 5 years, with a value of at least ETB 250 million. The project must be at least 70% completed. For all project experience requirements, a copy of the Contract/ Purchase Order, the last payment certificates, along with a certificate of successful work completion from the client specifying the scope of services, value of contract, and period of contract with an official seal must be provided.

Project Manager :

MSc/BSc in Computer Science, IT, Computer/Electrical Engineering, min 8 years of General experience and min 4 years specific experience in managing ICT infrastructure & data center/network projects, PMP certified.

The applicant should provide at least 25 staff currently work for the bidder. Among staffs mentioned, at least 60% of staff (15 personnel) must be key professional and permanent staff for the Bidder. Attachments of workers recent salary payroll, for the last six months, with paid tax receipts must be attached.

Audited balance sheets

Submission of audited balance sheets and other financial statements as required in the BDS Clause 17, for the last Five-year 2013,2014, 2015, 2016 and 2017 EC to demonstrate the current soundness of the Bidder's financial position and its prospective long-term profitability. Authorized Auditors report which clearly indicates income from construction and Declaration letter from inland Revenue to confirm the audit report. The original testimony letter from the Revenue and Customs Authority must be submitted to the Procurement Office within 24 hours after the bid submission deadline for evaluation purposes. Failure to provide this document within the specified timeframe will result in rejection of the bid by the Public Body.

As a proof of the bidder's financial standing the following documents need to be furnished:

a)     Financial statements certified by an Authorized Auditor for the last Five (5) years with Declaration of income from concerned government body.

b)     Audit Firm Agreement for each year

c)     Audit fir legal documents

e)     Audit firm competency certificate certified from General auditor for each audit year.

Financial Resources The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the following cash-flow requirement: Liquid assets and/or credit facilities, net of other contractual commitments and exclusive of any advance payments which may be made under the Contract, should be demonstrated that the bidder has access to, or has available, liquid assets, lines of credit, overdraft facility and other financial means sufficient to meet the project cash flow, estimated as 50 million Birr net of the applicant’s commitments for other contracts. 

Peak Annual turnover The peak annual turnover calculated as total certified payments received for contracts in progress or completed must exceed ETB 500 million (pick of the past 5 years). As a proof of the bidder’s financial capacity and annual turnover, financial statements for the last five (5) years, certified by an authorized auditor, must be submitted.