Tender T-71 -Procurement of Combination Vibratory Roller 9 ton with Field kits of spare parts

Bidder does have nationality in accordance with ITB Sub-Clause 4.2

In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1

· Bidder must submit: A signed and stamped Anti-Bribery Pledge Form, serving as an Anti-Bribery/Corruption Declaration.

Evaluation Criteria:The form is explicitly titled "Anti-Bribery Pledge Form" or "Anti-Bribery/Corruption Declaration."

The form is signed by an authorized signatory of the bidder and bears the company stamp.

The content unequivocally states the bidder's commitment to ethical business practices and compliance with anti-bribery and corruption laws.

Bidder must submit: Comprehensive descriptive technical literature, such as brochures, data sheets, and catalogs, for the offered products/equipment.

Evaluation Criteria:The literature is relevant to and clearly describes the specific product(s) being offered.

Sufficient technical details, specifications, and features of the product(s) are provided.

The literature is legible and in an acceptable language.

Bidder must submit: A signed and stamped Technical Specification Compliance Sheet.

Evaluation Criteria:The compliance sheet provides a detailed clause-by-clause commentary for every requirement in the technical specification.

Each clause is explicitly marked as "compliant," "partially compliant," or "non-compliant."

Explanations and justifications are provided for any partial or non-compliance.

The sheet is signed by an authorized representative and bears the company's official stamp.

Bidder must submit: A legally binding Joint Venture (JV) Agreement document, if the bidder is participating as a JV or consortium.

Evaluation Criteria:The document clearly establishes the partnership between the JV members.

The agreement is legally binding and properly executed by all parties.

It identifies the lead partner and outlines the responsibilities, liabilities, and contributions of each JV member for this specific project.

The agreement duration covers the entire project period.

Bidder must submit: A letter committing to an onsite warranty for the supplied goods, including terms and conditions.

Evaluation Criteria:The letter clearly states the commitment to replace defective parts within the warranty period (minimum 12 months or 2000 hours).

The letter explicitly states that the bidder will cover all costs, including transportation and labor, for warranty rectifications to the worksite in Ethiopia.

Details of the onsite warranty, including its duration and scope (as per Spec I, Point 6), are clearly outlined.

A clear process for rectifying faults under warranty is described.

Any extra warranty period offered is documented with its terms and conditions.

The letter is signed by an authorized representative.

Bidder must submit: Original manufacturer's technical booklets, data sheets, and/or brochures for the offered product.

Evaluation Criteria:The submitted documents are original manufacturer's publications.

They describe the product specification, characteristics, and test results in detail.

All standard and optional equipment are included.

References to recognized international standards are present.

The documents accurately describe the product being offered.

Bidder must submit: A complete copy of the company's Article of Association.

Evaluation Criteria:All pages and sections of the Article of Association are present and legible.

The document confirms the legal status and internal governance of the bidding entity.

The company name aligns with the bidding entity.

Bidder must submit: A soft copy of the spare parts catalogue, including a Recommended Spare Parts List and a Field Kits of Spare Parts List.

Evaluation Criteria:A soft copy of the spare parts catalogue is provided.

The catalogue includes both a "Recommended Spare Parts List" and a "Field Kits of Spare Parts List."

The catalogue and lists are comprehensive for the offered equipment.

Bidder must submit: Authentic and valid quality and safety certifications from accredited international bodies for the offered product.

Evaluation Criteria:The certifications are valid and not expired.

The certifications are issued by recognized accredited international bodies (e.g., ISO, CE, ASTM, DIN, JIS, TUV, or equivalent).

The certifications apply specifically to the offered product (Point 5 of the tender document).

Each certificate includes a clear certificate number and the address of the accreditation body for authenticity verification.

Bidder must submit: A Certificate of Origin for the goods being offered.

Evaluation Criteria:The Certificate of Origin is a formal document certifying the country where the goods were manufactured or underwent significant processing (as per point 14a of the tender document).

The certificate is issued by a recognized and authorized body in the country of origin.

The products listed on the certificate match those being offered in the bid.

Bidder must submit: A complete copy of the company's Memorandum of Association.

Evaluation Criteria:All pages and sections of the Memorandum of Association are present and legible.

The document confirms the legal existence and foundational details of the bidding entity.

The company name aligns with the bidding entity.

Bidder must submit: (Applicable to local agents representing foreign manufacturers) A formal, legally binding Agent Representation Agreement with the foreign manufacturer.

Evaluation Criteria:The agreement explicitly outlines the agent's authority to represent the manufacturer in this specific tender process.

The agreement clearly specifies the products the agent is authorized to sell.

The geographic region covered by the agreement is explicitly stated as Ethiopia.

The agreement confirms the manufacturer's commitment to fulfilling the contract if awarded to the agent.

The agreement is properly executed by both the manufacturer and the agent.

Bidder must submit: Certificates of Proof of Satisfactory Execution for contracts executed in similar assignments within the last three years.

Evaluation Criteria:Proof is provided for contracts executed within the last three years.

The contracts are demonstrably "similar assignments."

Clear proof of satisfactory execution (e.g., completion certificates, client testimonials) is provided for each contract.

The average budgetary size of the demonstrated contracts is a minimum of ETB 50,000,000 or an equivalent amount in other freely convertible foreign currency. If only one contract is submitted, its value must be at least this minimum.

All pending litigation shall in total not represent more than percent of the Bidder’s net worth and shall be treated as resolved against the Bidder.

"The Bidder must demonstrate that it will have available for the implementation of the contract the following equipment listed hereafter: Equipment Type and Characteristics and Minimum Number Required "

Bidder must submit: A delivery and completion schedule, signed and dated, utilizing the template provided in Section 6, Statement of Requirements.

Evaluation Criteria:The schedule is signed and dated by an authorized representative.

The schedule uses the specific template provided in Section 6.

The schedule aligns with all timelines and requirements stipulated in the technical specifications.

Bidder must submit: Professional Practice Certificates or similar proof for at least two (2) contracts on similar assignments executed within the past three (3) years.

Evaluation Criteria:Proof is provided for a minimum of three separate contracts.

The contracts are demonstrably "similar assignments" to the current procurement.

The execution period for these contracts falls within the last five years from the bid submission date.

The certificates or proof clearly indicate the nature of the assignment, successful completion, and the period of execution.

Bidder must submit: A Bid Security in the specified amount and form.

Evaluation Criteria:

The bid security is submitted in hardcopy to the designated address before the bid submission deadline.

The bid security amount is

ETB 150,000 or an equivalent amount in other freely convertible foreign currency.

The bid security is in one of the following forms:

An unconditional Bank Guarantee.

Cash, check certified by a reputable bank or financial institution, or payable order.

The security is from a reputable source from any eligible country.

If issued by a foreign bank or financial institution, it must be counter-guaranteed by an Ethiopian bank.

The bid security is issued in the name of "Ethiopian Roads Administration."

The bid security is unconditional.

The bid security is valid for the required period as specified in the BDS.

Bidder must submit: Original technical booklets, data sheets, and brochures from the manufacturer detailing the Combination Roller offered.

Evaluation Criteria: The submitted documents are original manufacturer's publications, specific to the "Combination Roller."

The documents provide comprehensive technical specifications, characteristics, and test results.

All standard and optional equipment are detailed.

Bidder must submit: All required supply requirement manuals.

Evaluation Criteria:All types of manuals specified in the tender document (e.g., operator's, service, maintenance) are included.

The manuals are complete, legible, and pertain directly to the offered equipment.

The language of the manuals is acceptable.

Bidders acting as agents for a foreign manufacturer MUST submit a formal agreement with the foreign manufacturer, clearly outlining the agent's authority to represent them in the tender, specifying the products covered, stating the geographic region (Ethiopia), and confirming the manufacturer's commitment to fulfilling the contract if awarded.  

Bidder must submit: An official Authorization Letter from the company, if the bid is submitted by an authorized representative.

Evaluation Criteria:The letter is on company letterhead and signed by a principal or authorized officer.

It clearly states the name and position of the authorized representative.

It grants specific authority to the representative to submit the bid on behalf of the company.

Bidder has to submit Manufacturer Authorisation Letter in accordance with ITB Clause 5.6.

Evaluation Criteria:The letter is an original document from the manufacturer.

It directly authorizes the international bidder (or local agent/distributor) to supply the "combination roller."

It explicitly confirms the manufacturer's commitment to provide warranty and after-sales service for the specific product.

For Domestic Bidders (if not the manufacturer), it must be from the manufacturer authorizing them as a distributor/dealer.

For Local Agents of Foreign Bidders, it must be from the foreign manufacturer, authorizing the local agent and the foreign bidder they represent (if applicable).

Bidder must submit: A written Power of Attorney document.

Evaluation Criteria:The Power of Attorney is a legal document granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company.

The document is properly executed and appears legally binding.

The average annual turnover calculated as total certified payments received for contracts in progress or completed within the last years must exceed times the amount of the financial proposal of the Bid.Average 100,000,000.00 ETB​

"The Bidder must demonstrate access to, or availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet the following cash-flow requirement: "

Bidder MUST submit external audit reports (not financial statements) certified by an independent auditor for the last Three (3) Years. For Ethiopian Bidders, the audit reports MUST be prepared by certified auditors (not accountants or accounting firms).  

"Submission of audited balance sheets and other financial statements as required in the BDS Clause 17, for the last years to demonstrate the current soundness of the Bidder's financial position and its prospective long term profitability"