The Supply, Construction, Installation, Migration, Training and Commissioning of Critical ICT infrastructure Project on Turnkey Basis for Jinka University

All system components must comply with recognized international standards (ISO/IEC, IEEE, TIA/EIA, etc.) and Ethiopian regulations.

All core systems must ensure high availability through redundant power, and network configurations.

Centralized management and monitoring tools must be available for all subsystems (network, distribution center infrastructures). Unified monitoring and management platform must be proposed for ongoing

operation and optimization.

The bidder must provide comprehensive post-deployment maintenance and technical support services, including response and resolution timelines, as well as ongoing support. Submission of a comprehensive Project Management Plan, including risk, quality, migration, change, and communication management. Detailed project plan with timelines, deliverables, responsibilities, and

milestones in Gantt chart format. Bidder responsible for generating and submitting all documentation for design, installation, commissioning, testing, and acceptance.

 Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3;

At least three (3) successfully completed reference projects in Network distribution center or LAN/WLAN, or similar ICT integration projects in Ethiopia.

Bidders must conduct a site survey and submit detailed high-level design and implementation plans covering the full solution scope.

Bidders must specify make/brand and model for items and subcomponents as required. Bidders must provide detailed model information and datasheets for all active and passive components. Failure to submit model information for all passive and active components as required, shall result in disqualification.

The proposed solution must integrate all ICT systems, including network infrastructure, mini-network distribution center, LAN/WLAN, and unified communication system into a unified and centrally managed ecosystem, ensuring full interoperability. All specifications mentioned are treated as mandatory criteria.

and

The proposed system must include all accessories, cabling, and civil works necessary for full functionality. Bidders offering only partial subsystems or fragmented solutions will be

automatically disqualified.

The proposed solution must ensure seamless integration between all components facility, compute, network, smart devices, and facility systems. Solutions must be from reputable OEMs with accessible spare parts and long-term local support in which the containment system of Network distribution center and network infrastructure should be from same brand for ease of integration. Demonstrated ability of the proposed solution to scale and integrate with future expansion.

Bidder has to submit Manufacturer Authorization Letter in accordance with ITB Clause 5.6.

The bidder must provide Manufacturer Authorization Forms for all major equipment. To verify the authenticity of the Manufacturer Authorization Letter, the manufacturer must send the letter with a carbon copy (CC) to jku.po@ethernet.edu.et and ICTD@jku.edu.et The sender’s email address must use the official manufacturer’s domain.

All system parts and subcomponents must be original and not refurbished or nearing End-of-Life/End-of-Support.

Electrical and power-related equipment must comply with Ethiopian standards and local environmental conditions.

Bidder has failed to submit dated Delivery and Completion Schedule presented as per template in Section 6, Statement of Requirements

Bidder has failed to complete its Technical Specification + Technical Offer+ Compliance Sheet Form in accordance with technical specification presented as per template in Section 6, Statement of Requirements .

Bidder has failed to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS

Bidder has failed to provide in the Bid Submission Sheet Form the Statement attesting the origin of the Goods and Related Services offered

AND

The network distribution center items and proposed network infrastructure should be from the same vendor for seamless integration.

The entire solution must support scalability in users, capacity, and performance without downtime.

All offered hardware and software must include a minimum three (3) years warranty, support, and service (repair and replace).

All item specifications and requirements are treated as mandatory criteria and Bidders must meet all mandatory specifications; non-compliance results in

automatic rejection.

Standardized, state-of-the-art design, components, and installation practices are non-negotiable. Bidder must ensure sustainable design aligned with energy efficiency and

future scalability principles.

Bidder has to submit other documents proofing its financial standing, as required in the BDS Clause 15.2(b)

 Bidder has to submit financial statements certified by an independent auditor as required in ITB Clause 15.2(a) for the last three years to demonstrate the current soundness of the Bidder's financial position and its prospective long-term profitability.

The bidder must demonstrate financial strength with a minimum sum total turnover of ETB 200,000,000 over the last three years.

Bidder has failed to provide in the Bidder Certification of Compliance Form information related to its professional qualification and capability for the period specified in the BDS Clause 14.1;

Bidder has to submit relevant professional practice certificates, if required in BDS Clause 4.6(b)(iv);

Bidder has not been debarred by a decision of the Public Procurement and Property Authority from participating in public procurements for breach of its obligation 

Bidder has to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4.6(b)(iii);

Bidder has to submit a valid and related business license indicating the stream of business in which the bidder is engaged in accordance with ITB Clause 4.6(b)(i);

Bidder has to submit VAT registration certificate issued by the tax authority (in case of contract value specified in BDS Clause 4.6(b)(ii)

Bidder has to register itself in the electronic government procurement system as suppliers list (mandatory for all bidders ) in accordance with ITB Clause 4.7

Bidder is found to have a conflict of interest as described in ITB Sub-Clause 4.3

For procurements of goods and services subject to excise tax, to submit a valid excise tax registration certificate;

If the bidder participating in a Public procurement whether individually or as part of a partnership, consortium, or joint venture disclose at least one of the following,

(a)   Directly or indirectly holding 10% or more of the shares.

(b)  Directly or indirectly holding 10% or more of the Voting Rights or

(c)   Directly or indirectly having the right to appoint a majority of the board of Directors or an equivalent governing body of the consultant or

(d)Whether a person directly or indirectly exercises significant influence or control over the Company (tendered)

Bidder's have nationality in accordance with ITB Sub-Clause 4.2.

The bidder must have a registered office in Ethiopia, capable of providing local onsite support with qualified engineers.