Tender T-83- Procurement of Mobile Asphalt Batch Plant 80TPH with Field Kits of Spare Parts
Ethiopian Roads Administration
Tender Information
| Title | Tender T-83- Procurement of Mobile Asphalt Batch Plant 80TPH with Field Kits of Spare Parts |
| Description | Tender T-83- Procurement of Mobile Asphalt Batch Plant 80TPH with Field Kits of Spare Parts |
| Procuring Entity | Ethiopian Roads Administration |
| Reference No | ERA-ICB-G-0052-2018-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2026-03-06 14:00:00 |
| Invitation Date | 2026-01-29 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Ras Abebe Aregay, Room 105 Addis Ababa, Ethiopia |
| Contact Details: | Tel: +251 115587165 Email: eragoodsprocurement@gmail.com |
| Mailing Address: | P.O. Box 1770, Postal Code: 1000 |
LegalQualification
- •Nationality :
Bidder does have nationality in accordance with ITB Sub-Clause 4.2
(Ref: ITB 35.2) - • conflict of interest : No conflict of interest as described in ITB Clause 6. (Ref: ITB 35.2)
- •valid tax clearance certificate: Domestic Bidder has failed to submit a valid tax clearance certificate issued by the tax authority in accordance with ITB Clause 4.6(b)(iii); (Ref: ITB 35.2)
- •JV Agreement (if):
the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
(Ref: ITB 35.2)
TechnicalQualification
- •Submission of Descriptive technical literature: Bidder must submit: Comprehensive descriptive technical literature, such as brochures, data sheets, and catalogs, for the offered products/equipment.Evaluation Criteria:The literature is relevant to and clearly describes the specific product(s) being offered.Sufficient technical details, specifications, and features of the product(s) are provided.The literature is legible and in an acceptable language. (Ref: 1)
- •Signed & Stamped Copies of Technical Specification Requirement:
Bidder must submit: A signed and stamped Technical Specification Compliance Sheet.
Evaluation Criteria:The compliance sheet provides a detailed clause-by-clause commentary for every requirement in the technical specification.
Each clause is explicitly marked as "compliant," "partially compliant," or "non-compliant."
Explanations and justifications are provided for any partial or non-compliance.
The sheet is signed by an authorized representative and bears the company's official stamp (Ref: 1) - •Joint Venture Agreement (if applicable): Bidder must submit: A legally binding Joint Venture (JV) Agreement document, if the bidder is participating as a JV or consortium.Evaluation Criteria:The document clearly establishes the partnership between the JV members.The agreement is legally binding and properly executed by all parties.It identifies the lead partner and outlines the responsibilities, liabilities, and contributions of each JV member for this specific project.The agreement duration covers the entire project period. (Ref: 1)
- •Original manufacturer technical booklet, data sheet, and/or brochure (General): Bidder must submit: Original manufacturer's technical booklets, data sheets, and/or brochures for the offered product.Evaluation Criteria:The submitted documents are original manufacturer's publications.They describe the product specification, characteristics, and test results in detail.All standard and optional equipment are included.References to recognized international standards are present.The documents accurately describe the product being offered. (Ref: ITB 35.4)
- •Article of Association: Bidder must submit: A complete copy of the company's Article of Association.Evaluation Criteria:All pages and sections of the Article of Association are present and legible.The document confirms the legal status and internal governance of the bidding entity.The company name aligns with the bidding entity. (Ref: ITB 35.4)
- •Major relevant contracts successfully completed:
Bidder has to provide in the Bidder Certification of Compliance Form information about major relevant contracts successfully completed in the number and period specified in the BDS
(Ref: ITB 35.4) - •Agent Representation Agreement (for local agents of foreign manufacturers): Bidder must submit: (Applicable to local agents representing foreign manufacturers) A formal, legally binding Agent Representation Agreement with the foreign manufacturer.Evaluation Criteria:The agreement explicitly outlines the agent's authority to represent the manufacturer in this specific tender process.The agreement clearly specifies the products the agent is authorized to sell.The geographic region covered by the agreement is explicitly stated as Ethiopia.The agreement confirms the manufacturer's commitment to fulfilling the contract if awarded to the agent.The agreement is properly executed by both the manufacturer and the agent. (Ref: ITB 34.5)
- •Onsite Warranty Letter: Bidder must submit: A letter committing to an onsite warranty for the supplied goods, including terms and conditions.Evaluation Criteria:The letter clearly states the commitment to replace defective parts within the warranty period (minimum 12 months or 2000 hours).The letter explicitly states that the bidder will cover all costs, including transportation and labor, for warranty rectifications to the worksite in Ethiopia.Details of the onsite warranty, including its duration and scope (as per Spec I, Point 6), are clearly outlined.A clear process for rectifying faults under warranty is described.Any extra warranty period offered is documented with its terms and conditions.The letter is signed by an authorized representative (Ref: 1)
- •Power of attorney: Bidder must submit: A written Power of Attorney document.Evaluation Criteria:The Power of Attorney is a legal document granting the agent the authority to sign contracts and submit bids on behalf of the manufacturer/international company.The document is properly executed and appears legally binding (Ref: 2)
- •Certificate of Origin:
Bidder must submit: A Certificate of Origin for the goods being offered.
Evaluation Criteria:The Certificate of Origin is a formal document certifying the country where the goods were manufactured or underwent significant processing (as per point 14a of the tender document).
The certificate is issued by a recognized and authorized body in the country of origin.
The products listed on the certificate match those being offered in the bid.
(Ref: 1) - •Manufacturer's Quality and Safety Certifications (Authentic Certificates): Bidder must submit: Authentic and valid quality and safety certifications from accredited international bodies for the offered product.Evaluation Criteria:The certifications are valid and not expired.The certifications are issued by recognized accredited international bodies (e.g., ISO, CE, ASTM, DIN, JIS, TUV, or equivalent).The certifications apply specifically to the offered product (Point 5 of the tender document).Each certificate includes a clear certificate number and the address of the accreditation body for authenticity verification. (Ref: 1)
- •Technical Specifications and Brochures (Original Manufacturer's):
Bidder must submit: Original technical booklets, data sheets, and brochures from the manufacturer detailing the Mobile Asphalt Batch Plant 80Tph offered.
Evaluation Criteria:The submitted documents are original manufacturer's publications, specific to the "Mobile Asphalt Batch Plant 80 Tph."
The documents provide comprehensive technical specifications, characteristics, and test results.
All standard and optional equipment are detailed.
(Ref: 1) - •Memorandum Association: Bidder must submit: A complete copy of the company's Memorandum of Association.Evaluation Criteria:All pages and sections of the Memorandum of Association are present and legible.The document confirms the legal existence and foundational details of the bidding entity.The company name aligns with the bidding entity. (Ref: 1)
- •Equipment for the implementation of the contract:
The Bidder must demonstrate that it will have available for the implementation of the contract the following equipment listed hereafter: Equipment Type and Characteristics and Minimum Number Required "
(Ref: 1) - •Anti-Bribery Pledge Forms: Bidder must submit: A signed and stamped Anti-Bribery Pledge Form, serving as an Anti-Bribery/Corruption Declaration.Evaluation Criteria:The form is explicitly titled "Anti-Bribery Pledge Form" or "Anti-Bribery/Corruption Declaration."The form is signed by an authorized signatory of the bidder and bears the company stamp.The content unequivocally states the bidder's commitment to ethical business practices and compliance with anti-bribery and corruption laws (Ref: 1)
- •Certificates of satisfactory execution of contracts: Bidder must submit: Certificates of Proof of Satisfactory Execution for contracts executed in similar assignments within the last three years.Evaluation Criteria:Proof is provided for contracts executed within the last three years.The contracts are demonstrably "similar assignments."Clear proof of satisfactory execution (e.g., completion certificates, client testimonials) is provided for each contract.The average budgetary size of the demonstrated contracts is a minimum of USD 321,425 or ETB 50,000,000 or an equivalent amount in other freely convertible foreign currency. If only one contract is submitted, its value must be at least this minimum. (Ref: 1)
- •Details of After-Sales Service Facility in Ethiopia (or commitment to establish): Bidder must submit: Detailed information about existing after-sales service capabilities in Ethiopia or a concrete plan to establish such facilities, as per point 9 and 14c-e of the tender document.Evaluation Criteria:Evidence of a well-established dealership and after-sales service facility in Ethiopia is provided.Information on the capacity to conduct service and repair activities in workshops and on-site is detailed.Details of current spare parts availability are provided.Locations of branches in regions of Ethiopia are specified.Documentation of past experience in providing after-sales service is submitted.Proof of own workshop with a certified competency license is provided.If commitment to establish, a concrete and credible plan with timelines and resources is presented. (Ref: ITB 35.4)
- •Submission of Description of the organization of the warranty offered:
Bidder has to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23
(Ref: 2) - •Authorization Letter (if bid submitted by an authorized representative): Bidder must submit: An official Authorization Letter from the company, if the bid is submitted by an authorized representative.Evaluation Criteria:The letter is on company letterhead and signed by a principal or authorized officer.It clearly states the name and position of the authorized representative.It grants specific authority to the representative to submit the bid on behalf of the company. (Ref: 1)
- •History of non-performing contracts:
Non-performance of a contract did not occur within the last years prior to the deadline for Bid submission, based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the bidder have been exhausted.
(Ref: 1) - •Manufacturer's Authorization Letter (Original): Bidder must submit: An original Manufacturer's Authorization Letter (as stated in point 4 of the tender document).Evaluation Criteria:The letter is an original document from the manufacturer.It directly authorizes the international bidder (or local agent/distributor) to supply the "Mobile Asphalt Batch Plant 80 Tph."It explicitly confirms the manufacturer's commitment to provide warranty and after-sales service for the specific product.For Domestic Bidders (if not the manufacturer), it must be from the manufacturer authorizing them as a distributor/dealer.For Local Agents of Foreign Bidders, it must be from the foreign manufacturer, authorizing the local agent and the foreign bidder they represent (if applicable). (Ref: 1)
- •Signed and dated Delivery and Completion Schedule presented as per template in Section 6, Statement of Requirements:
Bidder must submit: A delivery and completion schedule, signed and dated, utilizing the template provided in Section 6, Statement of Requirements.
Evaluation Criteria:The schedule is signed and dated by an authorized representative.
The schedule uses the specific template provided in Section 6.
The schedule aligns with all timelines and requirements stipulated in the technical specifications.
(Ref: 1) - •Relevant Professional Practice Certificate: Bidder must submit: Professional Practice Certificates or similar proof for at least two (2) contracts on similar assignments executed within the past three (3) years.Evaluation Criteria:Proof is provided for a minimum of three separate contracts.The contracts are demonstrably "similar assignments" to the current procurement.The execution period for these contracts falls within the last five years from the bid submission date.The certificates or proof clearly indicate the nature of the assignment, successful completion, and the period of execution (Ref: 2)
FinancialQualification
- •External Audit Reports: Bidder must submit: External audit reports (not financial statements) certified by an independent auditor for the past three (3) consecutive years.Evaluation Criteria:The submitted documents are verifiable audit reports, distinct from financial statements.Each report is certified by a genuinely independent auditor.For Ethiopian bidders, the reports must be prepared by certified auditors, not by an accountant or accounting firm.The reports cover the last three consecutive fiscal years from the bid submission date.Auditor's stamps, signatures, and contact information are present (Ref: ITB 35.5(a))
- •Historical Financial Performance:
"Submission of audited balance sheets and other financial statements as required in the BDS Clause 17, for the last years to demonstrate the current soundness of the Bidder's financial position and its prospective long term profitability"
(Ref: 1) - •Average Annual Turnover:
Bidders need to demonstrate an average annual turnover of at least this amount, usually over the last three years, to meet this financial qualification criterion must be an average of 642,850 USD or 100,000,000 Ethiopian Birr or other similar amount of freely Convertible Foreign Currency.
(Ref: ITB 35.5(c))
Bid Security
Amount: 300000 ETB
Foreign Bidders Form: CPO, Bank_Guarantee, Bank/Wire Transfer
Local Bidders Form: CPO, Bank_Guarantee, Bank/Wire Transfer
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