Procurement of Collaborative Smart Classrooms, Office Renovation & Decoration, and Outdoor Digital Signage Deployment
Wollega University
Tender Information
| Title | Procurement of Collaborative Smart Classrooms, Office Renovation & Decoration, and Outdoor Digital Signage Deployment |
| Description | Procurement of IT Support Services |
| Procuring Entity | Wollega University |
| Reference No | WOU-NCB-G-0045-2018-BID-Open |
| Procurement Method | Open |
| Submission Deadline | 2026-05-11 10:00:00 |
| Invitation Date | 2026-04-09 00:00:00 |
| Procurement Type | Bidding |
| Award Type | two envelop |
Contact Information
| Physical Address: | Dallo, Room 1st floor Nekemte, Ethiopia |
| Contact Details: | Tel: +251 576605036 Email: info@wollegauniversity.edu.et |
| Mailing Address: | P.O. Box 395, Postal Code: 00 |
LegalQualification
- •Valid trade license or business organization registration certificate:
Having been submitted valid trade license or business organization registration certificate issued by the country of establishment in accordance with ITB Clause 4.6
(Ref: 4.6) - •VAT registration certificate:
Having been submitted VAT registration certificate issued by the tax authority (in case of contract value of Birr 100,000.00 and above) in accordance with ITB Clause 4.6.
(Ref: 4.6.) - •Valid tax clearance certificate:
Having been submitted valid tax clearance certificate issued by the tax authority (Domestic Bidders Only) in accordance with ITB Clause 4.6
(Ref: 4.6)
TechnicalQualification
- •Certificates of satisfactory execution of contracts:
Bidder has to submit Certificates of satisfactory execution of contracts provided by contracting parties to the contracts successfully completed in the period and budget as specified in the BDS Clause 16.3
(Ref: 16.3) - •Manufacturer Authorization Letter:
Bidder has to submit Manufacturer Authorization Letter in accordance with ITB Clause 5.6
(Ref: 5.6) - •warranty offered:
Bidder has to submit Description of the organization of the warranty offered in accordance with the conditions laid down in GCC Clause 23
· Minimum 24 months’ comprehensive warranty for all supplied equipment and systems
· Warranty period starts from the date of final acceptance and handover
· Coverage includes all parts, labor, and transportation
· Free replacement of defective parts during warranty period
· Coverage for workmanship defects in installation and configuration
· Software license validity throughout the warranty period
(Ref: 16.3) - •Site survey :
Site survey
(Ref: 16) - •Project Proposal, Methodology, Migration and Implementation plan :
High level design of facilities completeness and clarity:
§ Smart classroom system
§ Principal's Office Renovation
§ Outdoor information display screen
Important Note 1:
Reporting arrangement, change control procedures and risk management procedures
Delivery schedule, scheduling of implementation of activities and Clarity of time frame
The maximum delivery time should be less than 180 days (four months)
Important Note 2:
Bidders must submit 2D/3D designs for the smart classroom and Principal's Office Renovation. Failure to provide them will result in automatic rejection.
(Ref: 20) - •Reminder:
Important note:
o Bidders are expected to carefully see and submit the technical admissibility criteria on the bidding document
o As the project is on turnkey basis, partial offer will be automatically rejected
Visits of completed projects and demonstrations will be part of technical evaluations
(Ref: 10)
ProfessionalQualification
- •Number of staff:
At least staff currently work for the Bidder.
Qualifications and Experience of technical Experts:
§ Project Manager: Highly skilled in project management and experienced in Smart classroom projects solution implementation
§ Minimum of 4 technical engineers/experts, highly skilled and experienced in Smart classroom/network/power system projects implementation
Important Note:
§ attach relevant certificates of the project manager and technical experts (CV and credentials)
Team structure and responsibility matrix should be clearly stated
(Ref: 37.3 (b)) - •Personnel for the key positions:
Among the staff mentioned in Sub-Clause, Bidder must demonstrate that it will have the personnel for the key positions that meet the following requirements
Qualifications and Experience of technical Experts:
§ Project Manager: Highly skilled in project management and experienced in Smart classroom projects solution implementation
§ Minimum of 4 technical engineers/experts, highly skilled and experienced in Smart classroom/network/power system projects implementation
Important Note:
§ attach relevant certificates of the project manager and technical experts (CV and credentials)
Team structure and responsibility matrix should be clearly stated
(Ref: 37.3 (c))
Bid Security
Amount: 500000 ETB
SME Bid Security Form: Letter_from_Small_and_Micro_Enterprise
Foreign Bidders Form: Bank/Wire Transfer
Local Bidders Form: CPO, Bank_Guarantee
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